HomeMy WebLinkAboutMinutes - 2006.01.04 - 39160OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 4. 2006
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:07 a.m. in the Multi -Purpose Room
of the Springfield Oaks Activity Center.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen,
Hugh D. Crawford, Vincent Gregory, Martin Knollenberg, Charles Palmer, John Richards, Suzette
Vogt
COMMISSION MEMBERS ABSENT:
John McCulloch
ALSO PRESENT:
Parks and Recreation
Oakland County 4-H Fair
RBI 33, LLC
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Daniel Stencil, Administrator — Parks Operations
Frank Trionfi, Administrator — Parks Administration
Joe Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Janet Pung, Public Communications Officer
Sue Wells, Chief of Recreation
Mike Donnellon, Architectural Engineer II
Jon Noyes, Architectural Engineer I
Marge Gatliff, Trails Network Coordinator
Timothy Nowicki, Parks Naturalist
L.C. Scramlin, General Manager
Dave Coleman, President
Tin Birtsas, Co-owner
Tim Birtsas provided copies of the finalized Friends of the Ellis Barn brochure, plus information
on fund-raising efforts to get the barn painted.
Commissioner VanderVeen recommended the Clarkston Historical District and the North Oakland
Headwaters Land Conservancy be contacted for their interest and possible participation in this
effort.
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mr. Crawford to approve the minutes of the
meeting of December 7, 2005, as written.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
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(Commission Meeting, January 4, 2006)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
The Activity Report for the month of November, 2005 was accepted as filed.
Staff will clarify the report showing the month -to -month actual comparisons.
ELECTION OF OFFICERS:
Chairman Lewis requested Commissioner Crawford assume the position of Temporary Chairman
for the purpose of electing new officers for 2006.
Commissioner Crawford assumed the Chair and opened the floor for nominations.
Moved by Mr. Richards, supported by Mr. Palmer to nominate Pecky D. Lewis, Jr.
as Chairman, Richard Skarritt as Vice Chairman, and J. David VanderVeen as
Secretary of the Oakland County Parks and Recreation Commission for 2006.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Knollenberg, supported by Mr. Palmer to close nominations and cast a
ballot for the slate as presented.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Chairman Lewis re -assumed the Chair and thanked the Commission for their continuing support.
TRAILS MASTER PLAN RESOLUTION:
Moved by Mr. Crawford, supported by Mr. VanderVeen to adopt the following
resolution:
WHEREAS, the Oakland County Parks and Recreation Commission, in
conjunction with the Oakland County Trails Advisory Council, has identified the
need for the development of a county -wide, non -motorized trails master plan; and
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(Commission Meeting, January 4, 2006)
WHEREAS, the Parks and Recreation Commission has been notified that
it is the recipient of a $10,000 grant through the Community Foundation of
Southeastern Michigan's Greenways Initiative for the purpose of developing said
master plan; and
WHEREAS, the Parks and Recreation Commission has designated funds
in its 2006 Operating Budget for any funding for this project in excess of $10,000;
and
WHEREAS, said master plan will provide trail linkages for the seven
counties and the city of Detroit under the auspices of the Southeast Michigan
Council of Government.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission approves acceptance of the $10,000Greenways Initiative
grant for funding the county -wide, non -motorized trails master plan.
FURTHER BE IT RESOLVED that the Oakland County Parks and
Recreation Commission forwards this resolution to the Oakland County Board of
Commissioners for their approval per the county's grant procedures.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
2006 MASTER CALENDAR:
The Commission reviewed the 2006 master calendar as presented and accepted it with the
following change: March 1 Commission meeting changed to March 15.
BID ITEMS:
Moved by Mr. Palmer, supported by Mr. Gregory to award the following bids as
reviewed and recommended by Purchasing and Parks staff:
Boardwalk helical pier foundation materials for the boardwalk and bridge to
connect the organizational youth camp to the beach and other park recreational
facilities at Independence Oaks to Anchor Tech Foundation Systems, Inc. in an
amount not to exceed $50,000.
Split the bid for the purchase of materials for Boardwalk A at Independence Oaks
and award the purchase of hardware to the low bidder, Lake Orion Lumber, in the
amount of $5,119.92, and the purchase of lumber to the low bidder, H. A. Smith
Lumber, in the amount of $12,874.57, for a total of $17,994.49. A contingency in
the amount of $1,000.00 was also approved, for a total approved amount of
$18, 994.49.
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Purchase of a mini -excavator torque head attachment to install helical piers for the
boardwalks and bridge at Independence Oaks to Anchor Tech Foundation
Systems, Inc. in the amount of $7,765.00. Cost for this equipment will be
transferred from the 2006 Capital Improvement Project Contingency to the 2006
Operating Equipment Budget, if needed to remain within the budget.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
BLANKET CONTRACTS — ENGINEERING CONSULTANT FEES:
Moved by Mrs. Vogt, supported by Mr. Richards to approve an amount not to exceed $21,000.00
for the White Lake Oaks Clubhouse and $24,000.00 for the Springfield Oaks septic with Giffels-
Webster Engineers, Inc. to complete the engineering designs for both projects.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
ECOTOURISM PRESENTATION:
Parks Naturalist Tim Nowicki presented a conceptual presentation on ecotourism in Oakland
County that will be made available on a CD or through the website, with a goal to stimulate the
economy for marketing, travel, and tourism.
LETTER OF INTENT:
Moved by Mr. Palmer, supported by Mr. Gregory to accept Executive Officer Ralph
Richard's letter of intent to retire effective February 24, 2006,
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Chairman Lewis remarked that Mr. Richard has done a great job on behalf of the Commission,
noting it has been a pleasure to have him with the Parks, and expressed regrets at Mr. Richard's
impending retirement.
Moved by Mr. Crawford, supported by Mr. Palmer that, upon the retirement of
Executive Officer Ralph Richard, the Oakland County Parks and Recreation
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Commission promotes and immediately appoints on February 25, 2006 Daniel J.
Stencil to the office of Executive Officer of the Oakland County Parks and
Recreation Commission.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Commission expressed confidence in Mr. Stencil, noting there is no one else who knows the
system, people, and politics as well as Mr. Stencil does, and that he is the only person for this job.
EXECUTIVE OFFICER'S REPORT:
The Executive Officer's Report was as filed in the agenda.
EXECUTIVE SESSION:
Moved by Mr. Palmer, supported by Mr. Gregory to adjourn the meeting to an
Executive Session in order to discuss a proposed land acquisition.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to the Executive Session at 10:50 a.m.
The meeting was re -convened at 10:58 a.m.
The meeting was adjourned to a tour of the Ellis Barn and proposed equestrian center at 11:00
a.m.
The next Commission meeting will be at 9:00 a.m. on Wednesday, February 1, 2006.
J. David VanderVeen, Secretary Karen S. Kohn CPS/GAP, Recording Secretary
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