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HomeMy WebLinkAboutMinutes - 2006.05.03 - 39166OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING May 3, 2006 Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:09 a.m. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh D. Crawford, Vincent Gregory, Charles Palmer, John Richards, Suzette Vogt COMMISSION MEMBERS ABSENT: Martin Knollenberg, John McCulloch ALSO PRESENT: Parks and Recreation Oakland County Corporation Counsel Oakland County Purchasing Oakland County Facilities Management Oakland County 4-H Fair Association PUBLIC COMMENTS: Daniel Stencil, Executive Officer Susan Wells, Administrator — Pks & Rec Operations Frank Trionfi, Administrator — Parks Admin. Services Joe Figa, Chief of Design and Development Mike Thibodeau, Chief of Golf Janet Pung, Public Communications Officer Jim Dunleavy, Chief of Recreation Sheila Cox, Accountant IV Jon Noyes, Architectural Engineer I Katie Stavale, Recreation Section Specialist Donna Carrel, Office Assistant II John Ross, Assistant Corporation Counsel Joan Daniels, Buyer II Mike Hughson, Property Management Specialist L.C. Scramlin, General Manager Dave Coleman, President Art Noren There were no public comments or questions. APPROVAL OF MINUTES: Moved by Mr. Crawford, supported by Mr. Richards to approve the minutes of the meeting of April 5, 2006, as written. AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, Vogt (7) NAYS: (0) Motion carried on a voice vote. 4-1 (Commission Meeting, May 3, 2006) APPROVAL OF PAYMENTS: Moved by Mr. Palmer, supported by Mr. Gregory to approve the payment of the Additional Payments for Internal Service Funds Payment Register for the months of October through February and March (FM 6, FY 2006); plus Oak Management Credits for Services Rendered Register for January, February, & March (FM 4, 5, & 6, FY 2006). AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, Vogt (7) NAYS: (0) Motion carried on a voice vote. COMBINED STATEMENT OF OPERATIONS: Moved by Mr. Richards, supported by Mr. Crawford to accept the Combined Statement of Operations for the month ending March 31, 2006 (FM 6, FY 2006) as filed. AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, Vogt (7) NAYS: (0) Motion carried on a voice vote. CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT: Moved by Mr. Gregory, supported by Mr. Richards to accept the Capital Improvement Program Budget Report as of March 31, 2006 (FM 6, FY2006). AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, Vogt (7) NAYS: (0) Motion carried on a voice vote. ACTIVITY REPORT: The Activity Report for March, 2006 was accepted as filed. STAFF ANNOUNCEMENTS: Administrator — Parks and Recreation Operations Sue Wells introduced Katie Stavale, the new recreation specialist for the Waterford Oaks Waterpark and The Fridge. She'll also be involved with special events. Executive Officer Dan Stencil also reported that Trails Network Coordinator Marge Gatliff has 4-2 (Commission Meeting, May 3, 2006) tendered her resignation; she has accepted the deputy parks director position with the city ofFraser. Donna Carrel, Office Assistant II, was introduced; Donna is in training for taking commission meeting minutes. AWARD RECOGNITION: Executive Officer Dan Stencil reported that the Oakland County Parks were recognized by the County Executive's Office for support of the County Your Steps Program. d e _X110111 i Moved by Mrs. Vogt, supported by Mr. Gregory to receive and file the 2005 audit report from Plante Moran. AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, Vogt (7) NAYS: (0) Motion carried on a voice vote. GRANT APPLICATION SUBMISSION — UPPER BUSHMAN LAKE ACQUISITION: Moved by Mr. Crawford, supported by Mr. Palmer to approve the following resolution in support of a grant application for the Upper Bushman Lake acquisition: WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that application for cost sharing grants from the Michigan Natural Resources Trust Fund may be submitted by August 1,2006; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for acquisitions and improvements within the adopted Recreation Master Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following application to the Department of Natural Resources for matching grant: UPPER BUSHMAN LAKE ACQUISITION NOW THEREFORE BE IT RESOLVED THAT the Oakland County Parks and Recreation Commission recommends submission of the above -said grant application with the appropriate matching funds to be designated from the one -quarter mill. AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, Vogt (7) NAYS: (0) 4-3 (Commission Meeting, May 3, 2006) Motion carried on a voice vote. COUNTY -WIDE VOTER SURVEY: Staff recommended the Commission contract with Leisure Vision/ETC Institute to conduct a county- wide survey among registered voters in early summer, plus include stakeholder interviews and geocoding, in the amount of $23,350. The proposal included a stipulation that the county needs to be divided equally according to the county's population. Commissioner Crawford recommended dividing the quadrants by Oakland County Commissioner districts. Staff will be publicizing the survey prior to it being conducted. Moved by Mr. Crawford, supported by Mrs. Vogt to award the contract to conduct a county -wide survey, including 600 completed surveys, 15 stakeholders interviews, and geocoding of responses, to Leisure Vision in the amount of $23,350. AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. 4-H FAIR ASSOCIATION SPECIAL REQUEST: In a special letter to the Commission, L. C. Scramlin, General Manager of the Springfield Oaks Activity Center, requested Commission approval to begin construction of the shell only of Building E. It is on the master plan, and no Parks funds will be used. If the shell (no offices or restrooms) is approved now, it will allow enough time for completion in time for this year's 4-H Fair. Representatives from the Oakland County 4-H Fair Association will make a further presentation at the June 7 meeting to answer questions raised at the April Commission meeting. Moved by Mr. Palmer, supported by Mr. Gregory to approve the construction of the shell only of Building E at the Springfield Oaks Activity Center. Funds for this construction will come from the Oakland County 4-H Fair Association. AYES: Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (7) NAYS: (0) Motion carried on a voice vote. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: 4-4 (Commission Meeting, May 3, 2006) ---Staff has received a preliminary plan for ADA compliance, which is currently being used to assist with the budget process. We will have a formal report in September. ---Staff has been notified by the Michigan Department of Natural Resources that the 2006 Land and Water Conservation Fund grant applications must be submitted by July 1, 2006. A possible trail system — bridge and boardwalk system — at Lyon Oaks could be considered for submission. ---Staff shared information on two proposed pieces of legislation — HB 5975 and HB 5976. Moved by Mr. Crawford, supported by Mr. Palmer to direct staff to send a letter to all the state representatives, communities in the county that have golf courses, Oakland University, Michigan Municipal League, and the Huron -Clinton Metropolitan Authority expressing our opposition to HB 5976 and stating our reasons for this opposition. Staff will also analyze HB 5975 and report back to the Parks Commission with their findings and recommendation. AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. EXECUTIVE SESSION: Moved by Mr. VanderVeen, supported by Mr. Crawford to adjourn to Executive Session for the purpose of discussing a proposed land acquisition and a legal issue. AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. The meeting was adjourned to Executive Session at 10:01 a.m. The meeting was re -convened at 10:32 a.m. Moved by Mr. Skarritt, supported by Mr. VanderVeen to authorize staff to proceed with the investigation and negotiation of the property as discussed in Executive Session. AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. 4-5 (Commission Meeting, May 3, 2006) OLD BUSINESS: ---Commission directed staff to send letters to all respondents regarding the Catalpa Park issue, thanking them for their time and interest. ---In response to Commission inquiry on the proposed timeline for the urban park strategy, staff noted the first step being completed is the inventory of park facilities throughout the county, which is being done with assistance of Oakland County Planning and Economic Development. Commission requested staff report on the progress of this project at the July Commission meeting. The meeting was adjourned at 10:43 a.m. The next Commission meeting will be at 9:45 a.m. on Wednesday, June 7, 2006, at Independence Oaks, whichMill include an open house for the canine training facility beginning at 9 a.m. J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary M.