HomeMy WebLinkAboutMinutes - 2006.08.02 - 39170OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 2, 2006
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:10 a.m. in the meeting room of the White Lake
Oaks Clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh D.
Crawford, Vincent Gregory, Martin Knollenberg, John McCulloch, Charles Palmer, John Richards, Suzette
Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Facilities Management
Oakland County Purchasing
O. C. Planning & Economic Development
Oakland County Corporation Counsel
Oakland County 4-H Fair
White Lake Township
City of Huntington Woods
PUBLIC COMMENTS:
Daniel Stencil, Executive Officer
Frank Trionfi, Administrator— Parks Admin. Services
Joe Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf Operations
Jim Dunleavy, Chief of Recreation
Janet Pung, Communications and Marketing Officer
Sheila Cox, Accountant IV
Michael Donnellon, Architectural Engineer II
Mike Hughson, Property Management Specialist
Bob Rhein, Buyer
Nina Ignaczak, Planner
John Ross, Assistant Corporation Counsel
L.C. Scramlin, General Manager
Sean O'Neil
Alex Allie, City Manager
There were no public questions or comments.
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mr. Crawford to approve the minutes of the
meeting of July 19, 2006, as written.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
2006 OAKLAND COUNTY 4-H FAIR UPDATE:
Oakland County 4-H Fair General Manager L. C. Scramlin reported on the success of the 2006 Fair,
noting that approximately 76,000 — 79,000 people attended the week-long event. Another positive
note was children exhibitors were up almost 30 percent.
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(Commission Meeting, August 2, 2006)
Mr. Scramlin also announced plans for another tour of two regional equestrian centers on Friday,
August 18. Each of the facilities is hosting a horse show that day; the tour will allow commissioners
to see firsthand the equestrian centers during horse shows.
ELLIS BARN RELOCATION AND REHABILITATION UPDATE:
Parks staff provided an update on the Ellis Barn Relocation and Rehabilitation Project, including
total project cost, cash and in -kind contributions, plus material donations and Commission costs.
ROUGE RIVER CORRIDOR PRESENTATION:
Oakland County Planning and Economic Development Planner Nina Ignaczak presented
information on the county's River Rouge Corridor, a project designed to provide local communities
with tools to identify, promote, protect, and enhance riparian green corridors in the watershed and
throughout Michigan.
MARKETING AND COMMUNICATIONS UPDATE:
Communications and Marketing Officer Jan Pung provided highlights on the summer marketing
projects, including efforts on the Parks Commission's 40th anniversary, golf advertisement,
waterparks promotion, and training DVDs for returning seasonal staff.
Discussion followed on the time line to focus public attention on the Commission's future, with a tie
into the strategic plan for the millage renewal.
Staff will also be evaluating marketing efforts in our strategic planning process.
RESOLUTIONS:
Proposal 1:
Staff shared information on Proposal 1, a ballot proposal that would amend the state's constitution
to prevent the 13 state granting agencies from being raided by the legislature to assist in balancing
the state's budget.
Staff requested Commission consideration to adopt a resolution in support of this effort.
Moved by Mr. Palmer, supported by Mr. Richards to table the adoption of the
resolution supporting Proposal 1 until the actual ballot wording is supplied for review.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Community Forestry Grant Application:
Moved by Mr. Skarritt, supported by Mr. Gregory to adopt the following resolution in
support of the application for a Community Forestry Grant:
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(Commission Meeting, August 2, 2006)
WHEREAS, Oakland County Parks have been severely impacted by the
effects of the Emerald Ash Borer infestation; and
WHEREAS, Oakland County Parks staff has been notified of funding
opportunities for replacement tree material through the urban and Community
Forestry Program, administered by the Michigan Department of Natural Resources;
and
WHEREAS, matching funds for the Community Forestry Grant will come from
the % mil for parks.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission supports the application for the 2006-07 Community
Forestry Grant.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Highland Township Acquisition Grant Acceptance:
Moved by Mr. Crawford, supported by Mr. Palmer to adopt the following resolution to
accept the Highland Township Acquisition Grant:
RESOLVED, that the Parks and Recreation Commission of the County of
Oakland, Michigan, does hereby accept the terms of the Agreement as received
from the Michigan Department of Natural Resources, and that the Oakland County
Parks and Recreation Commission does hereby specifically agree, but not byway of
limitation, as follows:
1. To appropriate all funds necessary to complete the project during the project period
and to provide One Million Four Hundred Forty Thousand ($1,440,000) dollars to
match the grant authorized by the DEPARTMENT.
2. To maintain satisfactory financial accounts, documents, and records to make them
available to the DEPARTMENT for auditing at reasonable times.
3. To regulate the use of the property acquired and reserved under this Agreement to
assure the use thereof by the public on equal and reasonable terms.
4. To comply with any and all terms of said Agreement including all terms not
specifically set forth in the foregoing portions of this Resolution.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, August 2, 2006)
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Staff reported on additional engineering review required by the city of Farmington Hills to complete
the maintenance building addition at the Glen Oaks Golf Course, including the installation of city
sidewalk. Staff also shared efforts on receiving a waiver from the city on the sidewalk, which is
currently under review.
Staff requested Commission approval to increase the contract for the additional expenditures.
Moved by Mr. Palmer, supported by Mr. Richards to approve the increase to the
contract with Construction Solutions, Inc. in the amount of $12,912.00, for a total
contract amount of $119,057.00. Commission also approved a transfer of
$12,912.00 from the 2006 Capital Improvement Projects Contingency to this project.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen,
Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mr. Palmer to increase the contingency in the
amount of $3,184.66 for the Orion Oaks Dog Park Improvements Capital
Improvement Project
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen,
Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Commission expressed concern over the quality of work provided by one of the subcontractors, and
directed staff to share information on the contractor with Purchasing to possibly preclude this
contractor from bidding in the future.
Commission also questioned whether any procedures are in place to share contractor information
with other county departments.
Moved by Mr. Crawford, supported by Mr. VanderVeen to approve the transfer of
$11,374.26 from the 2006 Capital Improvement Projects Contingency to the Orion
Oaks Dog Park Improvements Project forthe necessary underground electrical and
transformer from DTE Energy.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen,
Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, August 2, 2006)
EXECUTIVE SESSION:
Moved by Mr. Crawford, supported by Mr. Palmer to adjourn to Executive Session
for the purpose of discussing proposed land acquisitions.
ROLL CALL VOTE:
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen,
Vogt (10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 10:20 a.m. The meeting resumed in open session at
11:38 a.m.
AUTHORIZATION TO PRESENT OFFER AND NEGOTIATE TERMS OF PURCHASE
AGREEMENT:
Moved by Mr. Richards, supported by Mr. Crawford to authorize staff to present offer
and negotiate terms of purchase agreement for possible purchase of land in
accordance with directives set forth in Closed Session.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen,
Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Staff will be reviewing the Commission's Bylaws to recommend revisions to allow the Parks
budget to be approved in line with the county s budget.
---The equestrian center tour has been scheduled for Friday, August 18; please RSVP to staff your
intentions to attend.
The next Commission meeting will be at 9:00 a.m. on Wednesday, September 6, 2006.
The meeting was adjourned at 11:48 a.m.
-"\ J. David Vander, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
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