HomeMy WebLinkAboutMinutes - 2006.09.06 - 39172OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 6, 2006
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:10 a.m. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh
D. Crawford, Vincent Gregory, Martin Knollenberg, John McCulloch, Charles Palmer, John Richards
COMMISSION MEMBERS ABSENT:
Suzette Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County 4-H Fair Association
Oakland County Purchasing
Oakland County Corporation Counsel
Oak Management Corp.
White Lake Township
PUBLIC COMMENTS:
There were no public questions or comments.
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Administrator — Pks & Rec. Operations
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Jim Dunleavy, Chief of Recreation
Janet Pung, Communications & Marketing Officer
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer II
Brittany Bird, GIS Technician
Brad Lowe, Recreation Specialist
Dave Coleman, President
Art Noren, Director
Joan Daniels, Buyer
Joe Patel, Assistant Corporation Counsel
Dan Shaw, VP of Operations
Janet Lekas, Financial Officer
Representative
Moved by Mr. Palmer, supported by Mr. Crawford to approve the minutes of the meeting
of August 2, 2006, with the following correction:
Page 4 — 4, second motion under "Bids": change the contingency amount to $3,184.66.
AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, September 6, 2006)
APPROVAL OF PAYMENTS:
Moved by Mr. Gregory, supported by Mr. Crawford to approve the Internal Service &
Department Funds Payment Register for the months of June and July (FM 9 & 10, FY
2006); the Oak Management Corp. Credit for Services Rendered Register for April, May
and June (FM 7, 8 & 9, FY 2006), and the Payment Register for the Voucher Report
Period for the months of October through July (FM 1 through FM 10, FY 2006).
AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the months ending June 30 and July 31, 2006 (FM 09 & 10,
2006) was accepted as filed.
CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT.
The Capital Improvement Program Budget Report as of June 30, 2006 was accepted as filed.
ACTIVITY REPORT:
The Activity Report for July, 2006 was accepted as filed.
STAFF INTRODUCTION:
Chief of Design and Development Joe Figa introduced Brittany Bird, joining the Design and Development
staff from Oakland County Planning and Economic Development Services as a GIS Technician.
STAFF RECOGNITION:
Chief of Parks Jim Dunleavy announced that Brad Lowe, a part-time Mobile Recreation employee with the
county for many years, was the recent recipient of the Paul McPharlin Award, a national honor bestowed
biennially to deserving individuals for accomplishment in all aspects of puppeteering, including set design,
writing and puppet making.
AMENDMENTS TO THE 2006 OPERATING BUDGET:
Moved by Mr. VanderVeen, supported by Mr. Richards to approve the transfer of funds
from the 2006 Operating Budget Contingency in the amount of $594,407 to the following
park/budget centers:
• Administration: $119,444 to Indirect Costs
• Lyon Oaks Golf Course: $20,267 to Utilities, Electric Service
• Red Oaks Golf Course: $53,547 to Water and Sewer Charges
• White Lake Oaks Golf Course: $4,345 to Miscellaneous
• Independence Oaks Wint Nature Center: $3,033 to Housekeeping and Janitor
Expense
• Addison Oaks: $70,000 to Grounds Maintenance; $4,390 to Miscellaneous;
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$20,150 to Utilities, Electric Service; $4,000 to Water and Sewage Charges;
$14,000 to Depreciation; $2,000 to Office Supplies
• Addison Oaks Conference Center: $70,000 from Building Maintenance
• Independence Oaks: $11,900 to contracted Services; $4,337 to Miscellaneous;
$6,800 to Grounds Maintenance
• Lyon Oaks Park: $11,900 to Contracted Services; $4,331 to Miscellaneous
• Orion Oaks Park: $4,377 to Miscellaneous
• Rose Oaks Park: $15,000 to Contracted Services; $4,329 to Miscellaneous
• Waterford Oaks Activity Center: $10,000 to custodial Services; $8,500 to
Equipment Maintenance; $1,000 to Garbage and Rubbish Removal; $6,020 to
Maintenance Department Charges
• Recreation Administration: $44,864 to Contracted Services
• Mobile Recreation: $15,000 to Equipment Repair & Maintenance; $1,500 to
Miscellaneous; $13,545 to Motor Pool
• Red Oaks Waterpark: $6,000 to Part Time Salaries; $5,000 to Overtime; $8,489
to Fringe Benefits; $45,500 to Water and Sewer Charges
• Waterford Oaks BMX: $8,255 to Grounds Maintenance; $1,000 to Security
Expense; $2,000 to Small Tools
• Waterford Oaks Games Complex: $1,052 to Garbage and Rubbish Disposal;
$600 to Small Tools
• Waterford Oaks Toboggan Complex: $2,500 to Building Maintenance; $2,300 to
Equipment Maintenance; $13,000 to Grounds Maintenance; $7,399 to Security
Expense
• Technical Support: $20,000 to Full Time Salaries; $3,000 to Overtime; $10,033 to
Fringe Benefits; $16,000 to Equipment Maintenance; $2,000 to Uniforms;
$13,000 to Motor Pool
Also, approval to adjust the FY 2006 Recreation Administration's budget, as follows:
Revenue
Recreation Administration - Trails Program - Operating Contributions (5060805-160270-
650104) $10,000
Expense
Recreation Administration - Trails Program - Special Event (5060805-160270-750511)
$10,000
Also, approval to adjust the FY 2006 Recreation Administration's budget, as follows:
Revenue
Recreation Administration -Therapeutics Program - Operating Contributions (5060805-
160260-650104) $1,500
Expense
Recreation Administration - Therapeutics Program - Special Event (5060805-160260-
750511) $1,500
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, September 6, 2006)
2007 OPERATING BUDGET ADOPTION
Moved by Mr. McCulloch, supported by Mr. Skarritt to approve the adoption of the
Oakland County Parks and Recreation Commission's 2007 General Appropriations Act
incorporating the 2007 Operating Budget and to approve the adoption of the
Commission's 2007 Capital Improvement Projects Budget.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
OAK MANAGEMENT CORPORATION CONTRACT —WHITE LAKE OAKS:
Moved by Mr. Skarritt, supported by Mr. Palmer that, for the period of July 1, 2006
through December 31, 2006, Oak Management shall have a waiver of rental at White
Lake Oaks but pay 25% of total utility costs.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
COUNTY -WIDE SURVEY:
Communications and Marketing Officer Jan Pung reviewed the process completed to date in preparation
for the county -wide survey. A draft of the proposed list of survey questions was distributed.
After discussion, the following changes were recommended:
• Question 4: change the word "sites" to "facilities"
• Question 19: delete "and Recreation Commission" and change the dollars to percentages
• Question 30: delete
• Question 31: delete
Moved by Mr. McCulloch, supported by Mr. Gregory to approve the questions for the
county -wide survey being conducted by Leisure Vision with the following changes:
• Question 4: change the word "sites" to "facilities"
• Question 19: delete "and Recreation Commission" and change the dollars to
percentages
• Question 30: delete
• Question 31: delete
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, September 6, 2006)
PROPOSAL 06-1: STATE NATURAL RESOURCES FUNDS PROTECTION RESOLUTION:
Moved by Mr. VanderVeen, supported by Mr. Richards to adopt the following resolution in
support of Proposal 06-1:
WHEREAS, the State of Michigan has provided grant funding for State
agencies and local units of government to protect natural resources and provide
recreational opportunities for the residents of Michigan; and
WHEREAS, currently 13 state natural resources grant funds have been
established for this purpose, including the Michigan State Waterways Fund, Game
and Fish Protection Trust Fund, Nongame Fish and Wildlife Trust Fund, Forest
Recreation Fund, Game and Fish Protection Fund, Recreation Improvement Fund,
Recreational Snowmobile Trail Improvement Fund, Snowmobile Registration Fee
Fund, ORV Trail Improvement Fund, Safety Education Fund, State Park Improvement
Fund, Michigan Harbor Development Fund, and Marine Safety Fund; and
WHEREAS, a coalition has been formed in support of a campaign called
Protect Your FUNd$, including the Michigan Chamber of Commerce, Detroit/Wayne
County Port Authority, Michigan Boating Industries Association, Michigan Snowmobile
Association, Michigan United Conservation Clubs, and Michigan Recreation and Park
Association; and
WHEREAS, Protect Your FUNd$ has been established for the purpose of
promoting Proposal One on the November 2006 ballot, which is designed to
constitutionally protect the funds from these 13 natural resources funding programs
for use as they were originally intended; and
WHEREAS, funds from these programs pay for maintaining and improving
Michigan's waterways, parks, trails and other venues key for the recreational and
tourism industry throughout the state.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission supports Protect Your FUNd$'s efforts and approval of
Proposal 06-1.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
SEWER ASSESSMENT DISTRICT PETITION —WHITE LAKE OAKS:
Staff noted that, approximately two years ago, the Commission signed an agreement with White Lake
Township obligating the Commission to hook up to the township's sewer system when an opportunity
became available.
The opportunity to do so has come faster than anticipated, with a petition to establish a sewer
assessment district (SAD) in White Lake Township currently being circulated. The SAD requires
signatures be obtained from the record property owners whose property constitutes more than fifty
percent (50%) of the total land area. White Lake Oaks alone constitutes more than fifty percent of the
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proposed SAD's total land area, so the petition's successful continuation hinges on the Parks
Commission's participation.
Staff recommended the Commission sign the petition and participate in the sewer assessment district.
Commission directed Commissioner John McCulloch to contact staff at White Lake Township to discuss
a possible credit for fees already paid, plus payment options for the connection fees. Commissioner
McCulloch will report back at the October meeting.
BIDS:
Moved by Mr. Palmer, supported by Mr. Knollenberg to award the bids for the purchase of
materials for the septic system at Springfield Oaks Activity Center as follows: ABS and
PVC Pipe and Clean outs to the low bidder, Premarc, in the amount of $8,879.17; HDPE
Force Main and PVC Pipe to the low bidder, Macomb Pipe, in the amount of $953.90; the
tank pumps from the low bidder, Milan Vault, in the amount of $3,684.00; Manholes and
rims from the low bidder, Co -Pipe Products, in the amount of $3,669.30; and Precast
tanks from the low bidder, Advance Concrete Products, Co., in the amount of $22,843.00.
Commission also approved the purchase of 4,000 tons of 2NS Sand and 250 tons of 6A
Stone from Bedrock Express, using the county's existing blanket contract, in the amount
of $30,000.00. Total recommended purchase is $70,029.37, plus a five percent
contingency of $3,501.00, for a total budgeted amount of $73,530.37.
Commission directed staff to confirm we have the lowest prices for the aggregate materials prior to
awarding the purchase to Bedrock Express.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, VanderVeen, (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. VanderVeen, supported by Mr. Richards to award the contract for the golf
course improvements at Springfield Oaks Golf Course, as revised, including building 17
traps, replacing the sand in 28 traps, and building 9 new tees to the low bidder,
LaFontaine, in the amount of $262,936.00.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, VanderVeen, (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. Gregory to award the contract to re-marcite the
wave pool at the Red Oaks Waterpark to the low bidder, Clearwater Pool Service, in the
amount of $96,000.00, plus a five percent contingency of $4,800.00, for a total budgeted
amount of $100,800.00.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, VanderVeen, (8)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, September 6, 2006)
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Current status of Comben v. State of Michigan: the most recent ruling from the Michigan Supreme
Court holds the status quo — the Michigan Natural Resources Trust Fund will continue to receive the
royalties from the gas/oil companies.
---Reminder of the parks tour scheduled for Thursday, September 7.
OLD BUSINESS:
Commission McCulloch questioned the status of the request to hire a financial consultant to assist staff in
identifying different topics of concern to include in strategic planning. Staff will present information on
consultants at the October 4 meeting.
NEW BUSINESS:
Information was shared on HB 6325, a proposed bill to amend PA 261 to allow a county drain
commissioner to appoint a designee, if desired, to serve in his/her stead on a county parks commission.
The next Commission meeting will be at 9:00 a.m. on Wednesday, October 4, 2006 at the Parks
Commission's administration office.
The meeting w@,-� adjourned at 10:34 a.m.
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
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