HomeMy WebLinkAboutMinutes - 2007.01.03 - 39191OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 3, 2007
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:07 a.m. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh
D. Crawford, Vincent Gregory, Martin Knollenberg, John McCulloch, Charles Palmer, John Richards
ALSO PRESENT:
Parks and Recreation
Oakland County 4-H Fair Association
Oakland County Corporation Counsel
Oakland County Facilities Management
Oakland County Purchasing
Leisure Vision
Highland Township
PUBLIC COMMENTS:
There were no public questions or comments.
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Administrator — Pks & Rec. Operations
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks Operations
Jim Dunleavy, Chief of Recreation
Jan Pung, Communications & Marketing Officer
Sheila Cox, Accountant IV
Jon Noyes, Architectural Engineer I
Phil Castonia, Recreation Supervisor
Matt Pardy, Intern
LC Scramlin, General Manager
Art Noren, Director and Growth Chairman
Terri Burnett
John Ross, Sr. Assistant Corporation Counsel
Mike Hughson, Property Management Specialist
Joan Daniels, Buyer
Ron Vine, President
Patricia Pilchowski, Supervisor
Moved by Mr. Crawford, supported by Mr. Gregory to approve the minutes of the meeting
of November 29, 2006, as written.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Richards, supported by Mr. Skarritt to approve the payment of the Internal
Service & Department Funds Payment Register for the month of September (FM 12, FY
2006); the Oak Management Corp. Credit for Services Rendered Registerforthe months
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of July, August & September (FM 10, 11, & 12, FY 2006); and the Payment Register for
the Voucher Report Period of September (FM 12, FY 2006).
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
As requested by Commissioner Palmer, staff will provide a breakdown of the indirect costs for the next
meeting.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending September 30, 2006 was accepted as
filed.
CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT:
The Capital Improvement Program Budget Report for the month ending September 30, 2006 was
accepted as filed.
ACTIVITY REPORT:
The Activity Reports for October and November, 2006 were accepted as filed.
Staff will ensure the headings of the reports carry over on each page for clarification.
COMMISSIONER RECOGNITION:
Chairman Lewis announced that, as a result of his election to the Michigan House of Representatives,
Commissioner Martin Knollenberg has resigned from the Commission effective January 4, 2007.
Commissioner Knollenberg was presented with a plaque in recognition of, and thanks for, his service to
the Commission and the residents of Oakland County.
STAFF INTRODUCTION:
Administrator— Parks and Recreation Operations Sue Wells introduced Matt Pardy, a senior at Central
Michigan University, who will be interning for Oakland County Parks for 30 weeks. Matt has worked for
Oakland County Parks since 2001 at Red Oaks Waterpark as lifeguard, head lifeguard and most recently
as a manager.
ELECTION OF OFFICERS:
Chairman Lewis requested Commissioner McCulloch assume the position of Temporary Chairman for the
purpose of electing new officers for 2007.
Commissioner McCulloch assumed the Chair and opened the floor to nominations.
Moved by Mr. Crawford, supported by Mr. Richards to nominate and re-elect Pecky D.
Lewis, Jr. as Chairman, Richard Skarritt as Vice Chairman, and J. David VanderVeen as
Secretary of the Oakland County Parks and Recreation Commission for 2007.
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AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Chairman Lewis re -assumed the Chair and thanked the commissioners for their continuing support.
OAKLAND COUNTY4-H FAIR ASSOCIATION PRESENTATION
Art Noren and Terri Burnett from the Oakland County 4-H Fair Association gave a PowerPoint
presentation on the Oakland County Fair and reported on their association's outreach program to different
agencies across the county. They are sharing the message of the new name and focus for the Oakland
County Fair, encouraging both youth and adult groups to become involved.
COUNTY -WIDE CITIZEN SURVEY PRELIMINARY REPORT:
Ron Vine, president of ETC Institute/Leisure Vision, reported on the preliminary results of the county -wide
survey conducted to measure resident awareness, usage, and future needs of the county parks.
This survey was conducted to provide information for the five-year recreation master plan, as well as to
gather data for the strategic plan for future planning.
Commission recommended staff plan a retreat for strategic planning purposes to gain a consensus and
understanding what the issues are, as indicated by the survey, and to make informed decisions and set
priorities based on this information.
2007 COMMUNITY ASSISTANCE PROGRAM
Staff shared plans for the expansion of the Community Assistance Program and requested Commission
approval of the expanded program amount of $100,000 for 2007. The recommended breakdown of funds
is as follows:
• $30,000 — Mobile Recreation visits
• $20,000 — Discounts to non-profit and community groups in Oakland County
• $20,000 — Partnerships and collaborations with cities, villages, and townships with struggling or
eliminated parks and recreation departments
• $15,000 — Transportation to nature centers and day use parks
• $10,000 — Program scholarships for at -risk youth and handicapped individuals
• $5,000 — Discounted trips to the waterparks, youth group camping, the refrigerated toboggan run
and nature centers
Moved by Mr. Palmer, supported by Mr. Crawford to approve the 2007 Community
Assistance Program in the amount of $100,000.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
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HIGHLAND TOWNSHIP PROPERTYGRANT PROJECT AGREEMENT:
Moved by Mr. Crawford, supported by Mr. VanderVeen to adopt the following resolution in
support of the approval of the Highland Township Property Grant Project Agreement:
WHEREAS, the Oakland County Parks and Recreation Commission has
been notified of the award of the TF05-032 Highland Township Property
Acquisition Grant, administered by the Michigan Natural Resources Trust Fund;
and
WHEREAS, the One Million Four Hundred Forty Thousand
($1,440,000.00) dollar grant will help offset the cost of acquiring this parcel, which
will create the twelfth Oakland County Park; and
WHEREAS, the matching funds for the Highland Township Property
Acquisition Grant will come from the % mil for parks.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks
and Recreation Commission supports the acceptance of the TF05-032 Highland
Township Property Acquisition Grant.
FURTHER BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends the revised Project Agreement be
forwarded to the General Government, Planning and Building, and Finance
Committees for approval by the Oakland County Board of Commissioners.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
. D_
Moved by Mr. McCulloch, supported by Mr. Crawford to approve the following bids as
recommended by Purchasing and staff:
Contract for the renovation of the formal garden walkway at Addison Oaks
Conference Center to brick pavers to the low bidder, Worry Free, in the amount of
$24,206.00, plus a ten percent contingency of $2,420.00, for a total budgeted amount
of $26,626.00. Funds for this expenditure will be transferred from the 2007 Operating
Budget Contingency to the Addison Oaks Conference Center Building Maintenance
line item.
• Contract for the fire safety system upgrade for the Glen Oaks Clubhouse to the low
bidder, Healy Fire Protection, Inc., in the amount of $21,550.00, plus a ten percent
contingency of $2,150.00, for a total budgeted amount of $23,700.00. Funds for this
expenditure will be transferred from the 2007 Operating Budget Contingency to the
Glen Oaks Operating Budget Building Maintenance line item.
• Purchase of one ADA accessible pedalboat and five standard 4-person pedalboats
for the Groveland Oaks boat rental facilityto the single bidder, DMM Industries, in the
amount of $10,198.15.
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• Purchase of 8 6-foot and 64 8-foot picnic tables, plus 200 6-foot and 300 8-foot picnic
table boards for Addison, Groveland, Independence, Orion, Waterford, and the Wint
Nature Center to the low bidder, Engan Tooley Doyle & Associates in the amount of
$22, 976.75.
• Purchase of a Kubota Utility Cart for Waterford Oaks to the low bidder, Weingartz
Supply Company, in the amount of $12,511.97.
• Purchase of 80 electric and 39 gas golf carts for Lyon Oaks and Springfield Oaks golf
courses, including the trade in of 80 carts, to Club Car in the amount of $314,055.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
EXECUTIVE SESSION:
Moved by Mr. McCulloch, supported by Mr. Crawford to adjourn to Executive Session for
the purpose of discussing a proposed land acquisition.
ROLL CALL VOTE:
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 10:58 a.m. The meeting resumed in open session at 11:27 a.m.
POSSIBLE ACQUISITION—ADDISON OAKS COUNTYPARK:
Moved by Mr. Crawford, supported by Mr. Gregory to authorize staff to investigate
possible purchase of land in accordance with directives set forth in Executive Session.
AYES: Crawford, Gregory, Lewis, Richards, Skarritt (5)
NAYS: (0)
A sufficient majority having voted, the motion carried.
EXECUTIVE OFFICER'S REPORT.
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Staff was notified by the Land and Water Conservation Fund that our application for the Lyon Oaks
Trails Development Grant was not approved for funding.
---Executive Officer Stencil reported briefly on the urban strategy, noting a name change to Urban Parks,
Recreation Programs and Services Strategy to reflect the broader focus.
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Discussion followed on the east portion of the Proud Lake State Recreation Area property. Commission
directed staff to send a letter to the Michigan Department of Natural Resources to add into their public
comments regarding the proposed land consolidation, urging their continuance of public ownership and
preservation of this parcel.
The next Commission meeting will be at 9:00 a.m. on Wednesday, January 31, 2007 at the Parks
Commission's administration office.
The meeting was adiourned at 11:40 a.m.
J. David VanderVeen, Secretary Karen S. Konn LrS/UAF, Kecoraing Secretary
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