HomeMy WebLinkAboutMinutes - 2007.01.31 - 39193OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 31, 2007
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:20 a.m. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh
D. Crawford, Vincent Gregory, Eileen Kowall, John McCulloch, John Richards, Shelley G. Taub
COMMISSION MEMBERS ABSENT:
Charles Palmer
ALSO PRESENT:
Parks and Recreation
Oakland County 4-H Fair
Road Commission for Oakland County
Oakland County Corporation Counsel
Oakland County Facilities Management
City of Huntington Woods
NEW COMMISSIONER WELCOME:
Daniel Stencil, Executive Officer
Sue Wells, Administrator — Parks & Rec. Operations
Frank Trionfi, Administrator — Parks Administration
Joe Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Jim Dunleavy, Chief of Recreation
Janet Pung, Communications & Marketing & Officer
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer II
Jon Noyes, Architectural Engineer II
Brittany Bird, GIS Tech/Natural Resources Specialist
Desiree Stanfield, Public Communications Assistant
Matt Pardy, Intern
L.C. Scramlin, General Manager
Dave Coleman, President
Art Noren, Director
Ron Kinney
Judy Cunningham, Corporation Counsel
Dave Ross, Director
Mike Hughson, Property Management Specialist
Alex Allie, City Manager
Chairman Lewis welcomed returning Parks Commissioner Shelley Taub and new Commissioner Eileen
Kowall to the Commission.
PUBLIC COMMENTS:
There were no public questions or comments.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Gregory to approve the minutes of the meeting
of January 3, 2007, as written.
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(Commission Meeting, January 31, 2007)
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Richards, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Skarritt, supported by Mr. Richards to approve the payment of the Internal
Service & Department Funds Payment Register for the months of October and
November (FM 1 & 2, FY 2007), and the Payment Register for the Voucher Report
Period of October and November (FM 1 & 2, FY 2007).
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Richards, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Crawford, supported by Mrs. Taub to accept the Combined Statement of
Operations for the months ending October 31, 2006 and November 30, 2006 as filed.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Richards, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
The Activity Report for December, 2006 was accepted as filed.
AWARD RECOGNITION —2007 MRPA AWARDS:
Executive Officer Dan Stencil announced the following 2007 MRPA award winners:
• Chief of Parks Operations Clyde Herb received the park Resource Leadership Award
• Equipment Mechanic Mike Willhite received the Innovative Park Resources Award for Equipment
Design
• Volunteer Roger McCarville received a Special Award for his personal commitment to keeping
the disabled population active
• John Jacob received a Community Service Award for his work to save the Drayton Plains Nature
Center
• Tom Purves, A. Purves Excavating, Inc. received a Community Service Award for donated time
and labor, most recently on the Ellis Barn relocation and restoration project
• The Oakland County Sheriff's Office received a Community Service Award for their partnership
with the Parks
RECOGNITION — PARKS SUPPORTER ANTHONY FILIPPIS:
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(Commission Meeting, January 31, 2007)
Moved by Mr. VanderVeen, supported by Mr. Richards to adopt the following resolution to
establish a memorial garden at the Independence Oaks gazebo in recognition of Anthony
Filippis, Sr.'s many years of support in programs throughout the Oakland County Parks:
WHEREAS, Anthony Filippis, Sr., devoted his life and his career to the
improvement of opportunities for those with physical disabilities; and
WHEREAS, Tony Filippis has been an outstanding advocate and role model to
allow the disabled to live full lives and enjoy recreational pursuits; and
WHEREAS, Tony Filippis has been a major supporter of Oakland County Parks
and Recreation Commission adaptive recreation programs; and
WHEREAS, Mr. Filippis has been a faithful sponsor of the parks system's
wheelchair basketball programs, sports clinics and a disabled golf league; and
WHEREAS, his company, Wright and Filippis, sponsored the "Wheelchair Daze"
Picnic at Independence Oaks County Park for more than 25 years; and
WHEREAS, Tony Filippis created The Athletes with Disabilities Hall of Fame in
1999 to recognize athletic excellence among the disabled; and
WHEREAS, Mr. Filippis was recently nominated and will be posthumously
inducted into the Michigan Recreation and Park Association Hall of Fame on October 11,
2007.
NOW THEREFORE BE IT RESOLVED that, in recognition of his support of the
above -mentioned therapeutic programs, the Oakland County Parks and Recreation
Commission establish a therapeutic gardening program.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission establish a memorial garden at the gazebo Mr. Filippis donated at
Independence Oaks County Park, to be planted and maintained through the efforts of the
therapeutic garden project.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Richards, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
Staff will plan a dedication of the garden in conjunction with Wheelchair Daze, scheduled to be held the
first Saturday in August at Independence Oaks.
CAPITAL IMPROVEMENT PROJECTS UPDATE PRESENTATION
Chief of Design and Development Joe Figa presented the quarterly Capital Improvement Projects
Update, noting status of capital projects throughout the Parks.
RECREATION MASTER PLAN - 2007 UPDATE:
Moved by Mr. Skarritt, supported by Mr. Crawford to adopt the following resolution in
support of the acceptance of the 2007 Recreation Master Plan Update:
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(Commission Meeting, January 31, 2007)
WHEREAS, the Oakland County Parks and Recreation Commission reviewed
the "Oakland County Parks and Recreation Master Plan Update — 2007"; and
WHEREAS, the "Oakland County Parks and Recreation Master Plan Update —
2007" goals and objectives were developed in response to needs and deficiencies as
identified by citizen surveys and input from county and local government officials, parks
and recreation department directors, and Oakland County Parks and Recreation
Commission and staff members; and
WHEREAS, the "Oakland County Parks and Recreation Master Plan Update —
2007" meets the Oakland County Parks and Recreation Commission's long-range goals,
objectives and financial funding; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in determining future planning by lending direction while
remaining flexible to allow for adjustments by creative and responsible management.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends the adoption of the revised "Oakland County Parks
and Recreation Master Plan Update — 2007".
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Richards, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
MICHIGAN NATURAL RESOURCES TRUST FUND GRANT APPLICATIONS:
Moved by Mr. McCulloch, supported by Mr. Gregory to adopt the following resolutions in
support of the submission of the Michigan Natural Resources Trust Fund Grant
Applications:
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that application for cost sharing grants
from the Michigan Natural Resources Trust Fund may be submitted by April 2, 2007; and
WHEREAS, the Oakland County Parks and Recreation Commission has
identified and established priorities for acquisitions and improvements within the adopted
Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission
recommends the filing of the following application to the Department of Natural
Resources for matching grant:
ADDISON OAKS PROPERTYACQUISITION
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends submission of the above -said grant application
with the appropriate matching funds to be designated from the one -quarter mill.
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WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that application for cost sharing grants
from the Michigan Natural Resources Trust Fund may be submitted by April 2, 2007; and
WHEREAS, the Oakland County Parks and Recreation Commission has
identified and established priorities for acquisitions and improvements within the adopted
Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission
recommends the filing of the following application to the Department of Natural
Resources for matching grant:
SPRINGFIELD OAKS PROPERTYACQUISITION
NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and
Recreation Commission recommends submission of the above -said grant application
with the appropriate matching funds to be designated from the one -quarter mill.
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that application for cost sharing grants
from the Michigan Natural Resources Trust Fund may be submitted by April 2, 2007; and
WHEREAS, the Oakland County Parks and Recreation Commission has
identified and established priorities for acquisitions and improvements within the adopted
Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission
recommends the filing of the following application to the Department of Natural
Resources for matching grant:
ADDISON OAKS TRAILCONNECTOR
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends submission of the above -said grant application
with the appropriate matching funds to be designated from the one -quarter mill.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Richards, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
:m
Moved by Mr. McCulloch, supported by Mr. Crawford to approve the following bids as
recommended by Purchasing and staff:
• A three-year Professional Services Contract for lifeguard training for the waterparks
and beaches to Jeff Ellis & Associates in an amount not to exceed $60,000 per year.
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(Commission Meeting, January 31, 2007)
• A three-year Professional Services Contract for the installation, plant care and
removal of annual flowers, plus planting of fall mums and spring pansies at some of
the day use parks, golf courses, and banquet centers to the low bidder, Worry Free,
Inc., in an amount not to exceed $50,000 per year.
• Contract for the design, construction, and planting of a 13-acre wetland, and
establishment of a 7-acre prairie at Lyon Oaks, with Niswander Environmental, LLC,
in the amount of $221,515.00, plus a ten percent contingency of $22,151.50, for a
total budgeted amount of $243,666.50. This contract is contingent upon the
establishment of a cooperative use agreement between the Oakland County Parks
and Recreation Commission and the Road Commission for Oakland County.
Oakland County Parks will not be responsible for any costs associated with this
project; however, a conservation easement will have to be established over the
resulting wetlands.
• Contract for the replacement of the decking material on the wooden bridge next to
the clubhouse at Glen Oaks to the low bidder, Timber Systems, in the amount of
$12,980.00, plus a five percent contingency of $649.00, for a total budgeted amount
of $13,629.00.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Richards, Skarritt, Taub (8)
NAYS: (0)
Motion carried on a voice vote.
Vice Chairman Skarritt requested staff forward the contract information on the wetland mitigation contract
with Niswander Environmental, LLC to the Road Commission for Oakland County for their review and
approval prior to forwarding it for approval to the Oakland County Board of Commissioners.
PARKS COMMISSION BYLAWS REVISIONS:
Staff requested consideration for one or two Commissioner's to serve on an ad hoc committee to review
for possible revisions the Commission's bylaws. Chairman Lewis and Commissioner Taub volunteered
to serve with staff.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Administrator — Parks Administration Trionfi reported on millage revenue projections if we were to
request a renewal on the ballot in 2008 vs. 2010.
NEW BUSINESS:
In response to Commission inquiry, staff reported on the status of the handicapped parking at White Lake
Oaks.
EXECUTIVE SESSION:
Moved by Mr. Crawford, supported by Mrs. Taub to adjourn to Executive Session for the
purpose of discussing proposed land acquisitions.
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ROLL CALL VOTE:
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Richards, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 10:05 a.m. The meeting resumed in open session at 11:32 a.m.
POSSIBLE ACQUISITIONS:
Moved by Mr. McCulloch, supported by Mrs. Taub to authorize staff to investigate the
possible purchases of land in accordance with directives set forth in Executive Session.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The next Commission meeting will be at 3:00 p.m. on Thursday, March 8, 2007 at the Glen Oaks
Clubhouse.
The meetin"as adiourned at 11:35 a.m.
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
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