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HomeMy WebLinkAboutMinutes - 2007.03.08 - 39194OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING March 8, 2007 Chairman Pecky D. Lewis, Jr. called the meeting to order at 3:10 p.m. in the banquet room of the Glen Oaks Golf Course Clubhouse. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh D. Crawford, Vincent Gregory, Eileen Kowall, John McCulloch, Charles Palmer, John Richards, Shelley G. Taub ALSO PRESENT: Parks and Recreation Oakland Co. Pln. & Economic Development Oakland County Facilities Management Oakland County Purchasing Commerce Township PUBLIC COMMENTS: There were no public questions or comments. APPROVAL OF MINUTES: Daniel Stencil, Executive Officer Frank Trionfi, Administrator — Parks Administration Joe Figa, Chief of Design and Development Jim Dunleavy, Chief of Recreation Janet Pung, Communications & Marketing & Officer Jon Noyes, Architectural Engineer II Skip Roche, Grounds Maintenance Supervisor Larry Falardeau, Principal Planner Mike Hughson, Property Management Specialist Dick Brower, Buyer Kelly Knight, Deputy Supervisor Moved by Mr. Crawford, supported by Mrs. Taub to approve the minutes of the January 31, 2007 Public Hearing for the Grant Applications, as written. AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. Moved by Mrs. Kowall, supported by Mr. Gregory to approve the minutes of the January 31, 2007 Public Hearing for the Recreation Master Plan, as written. AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Skarritt, supported by Mr. Richards to approve the minutes of the Meeting of January 31, 2007, with the following corrections: Page 3 —1 under Commission Members Present, delete Martin Knollenberg and Charles 4-1 (Commission Meeting, March 8, 2007) Palmer and add Eileen Kowall and Shelley G. Taub. Add Commission Members Absent followed by the name of Charles Palmer. AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mr. Richards, supported by Mr. Gregoryto approve the payment of the Internal Service & Department Funds Payment Register for the months of December and January (FM 3 & 4, FY 2007), and the Payment Register for the Voucher Report Period of December and January (FM 3 & 4, FY 2007). AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. COMBINED STATEMENT OF OPERATIONS: The Combined Statement of Operations for the months ending December 31, 2006 and January 31, 2007 were accepted as filed. CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT: The Capital Improvement Program Budget Report as of December 31, 2006 was accepted as filed. ACTIVITY REPORT: The Activity Report for January, 2007 was accepted as filed. RESOLUTION — HIGHLAND HYE PROPERTY PURCHASE AGREEMENT: Moved by Mr. VanderVeen, supported by Mr. Richards to adopt the following resolution supporting the approval of the purchase agreement for the acquisition of the 208-acre Highland Hye property in Highland Township: WHEREAS, upon recommendation of the Oakland County Parks and Recreation Commission, the Oakland County Board of Commissioners accepted the first grant from the Michigan Department of Natural Resources (DNR) for the acquisition of property in Highland Township for the development of Highland Oaks County Park through the adoption of Miscellaneous Resolution #07016; and WHEREAS, pursuant to the authorization of the Oakland County Planning and Building Committee, the Oakland County Parks and Recreation Commission and the Department of Facilities Management, with the assistance of Oakland County Corporation Counsel, have negotiated the terms and conditions of the attached Purchase Agreement with the Highland Hye Company, LLC, for the purchase of approximately 208 acres of land located in Highland Township; and 4-2 (Commission Meeting, March 8, 2007) WHEREAS, the Oakland County Parks and Recreation Commission has budgeted sufficient funds from its land acquisition fund to complete the purchase of said property; and WHEREAS, pursuant to the terms and conditions of said Purchase Agreement and in accordance with Michigan Natural Resources Trust Fund Agreement No. TF05- 032, the County of Oakland shall pay the Highland Hye Company, LLC the sum of $2,462,500 via a cash sale for the purchase of said property subject to the County performing its required due diligence investigation of the subject property; and WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached Purchase Agreement and recommend its approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approves and accepts the terms and conditions of the attached Purchase Agreement between the County of Oakland as purchaser and Highland Hye Company, LLC, seller for a cash sale purchase. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the County of Oakland Board of Commissioners directs its Chairperson or his designee to execute the attached Purchase Agreement and all other related documents between the County of Oakland and Highland Hye Company, LLC, which may be required to complete the purchase of said property. AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. RESOLUTION — PARKER PROPERTY PURCHASE AGREEMENT: Moved by Mrs. Kowall, supported by Mr. Crawford to adopt the following resolution supporting the approval of the purchase agreement for the acquisition of the 52-acre Parker property in Highland Township: BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the County of Oakland Board of Commissioners directs its Chairperson or his designee to execute the attached Purchase Agreement and all other related documents between the County of Oakland and Marie J. Parker Revocable Trust, which may be required to complete the purchase of said property. WHEREAS, upon recommendation of the Oakland County Parks and Recreation Commission, the Oakland County Board of Commissioners accepted the first grant from the Michigan Department of Natural Resources (DNR) for the acquisition of property in Highland Township for the development of Highland Oaks County Park through the adoption of Miscellaneous Resolution #07016; and 4-3 (Commission Meeting, March 8, 2007) WHEREAS, pursuant to the authorization of the Oakland County Planning and Building Committee, the Oakland County Parks and Recreation Commission and the Department of Facilities Management, with the assistance of Oakland County Corporation Counsel, have negotiated the terms and conditions of the attached Purchase Agreement with the Marie J. Parker Revocable Trust, for the purchase of approximately 52 acres of land located in Highland Township; and WHEREAS, the Oakland County Parks and Recreation Commission has budgeted sufficient funds from its land acquisition fund to complete the purchase of said property; and WHEREAS, pursuant to the terms and conditions of said Purchase Agreement and in accordance with Michigan Natural Resources Trust Fund Agreement No. TF05- 032, the County of Oakland shall pay the Marie J. Parker Revocable Trust the sum of $820,000 via a cash sale for the purchase of said property subject to the County performing its required due diligence investigation of the subject property; and WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached Purchase Agreement and recommend its approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approves and accepts the terms and conditions of the attached Purchase Agreement between the County of Oakland as purchaser and Marie J. Parker Revocable Trust, seller for a cash sale purchase. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the County of Oakland Board of Commissioners directs its Chairperson or his designee to execute the attached Purchase Agreement and all other related documents between the County of Oakland and Marie J. Parker Revocable Trust, which may be required to complete the purchase of said property. AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. RESOLUTION —ACCESS TO RECREATION GRANT: Moved by Mr. VanderVeen, supported by Mr. Richards to adopt the following resolution in support of approval to accept a grant from the W. K. Kellogg Foundation "Access to Recreation" Grant: WHEREAS, the Oakland County Parks and Recreation Commission has applied for a $10,000 grant through the W.K. Kellogg Foundation "Access to Recreation" for a pontoon boat; and WHEREAS, the pontoon boat will provide inland fishing and educational opportunities for people of all ages and abilities based on input from community organizations, parks and recreation department directors, and Oakland County Parks and Recreation Commission and staff members; and 4-4 (Commission Meeting, March 8, 2007) WHEREAS, the "Pontoon Boat" Program meets the Oakland County Parks and Recreation Commission's goals and objectives of innovative specialized recreation programs; and WHEREAS, the goals and objectives will assist the Oakland County Parks and Recreation Commission to provide programs to communities and organizations where these resources are otherwise unavailable and to increase exposure and appreciation for our parks and natural resources. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission accepts the "Pontoon Boat" Grant in the amount of $10,000 through the W.F. Kellogg's Foundation Access to Recreation initiative. AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. WETLANDS MITIGATIONS PROJECT—LYON OAKS: Design and Development staff noted two minor changes to the draft wetlands mitigation project use agreement between the Oakland County Parks and Recreation Commission and the Road Commission for Oakland County. The draft agreement was prepared by Oakland County Corporation Counsel, in consultation with the Road Commission, and is contingent upon approval by Oakland County Risk Management. The agreementwill create 13 acres of wetlands and a 7-acre restored prairie at Lyon Oaks while providing mitigation credits to the Road Commission. The contract for the creation of the wetlands and prairie area at Lyon Oaks was approved at the January 31, 2007 meeting and will be through Oakland County Parks; however, the funds will be reimbursed by the Road Commission, in an amount not to exceed $243,700. Commission concurred to postpone a decision on the land use agreement until the April 4 Commission meeting. In the meantime, staff will investigate the arrangements the Huron -Clinton Metropolitan Authority made in their wetlands mitigation use agreement, any uses from this mitigation that can be used for nature center purposes, determining what a reasonable time frame would be for ensuring the wetlands do not fail, plus possible negotiating the cost of maintaining the wetlands through the Road Commission rather than the Parks Commission. 2007 APPRECIATION DAYS: Moved by Mr. Palmer, supported by Mrs. Taub to approve the waiver of fees for the 2007 Appreciation Days. Commission recommended staff make the August 8 Senior Appreciation Day open to everyone. AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 4-5 (Commission Meeting, March 8, 2007) Executive Officer Dan Stencil briefly reported on the status of the disposition of the Proud Lake State Recreation Area. BIDS: Moved by Mr. McCulloch, supported by Mr. Gregory to approve the following bids as recommended by Purchasing and staff: • One four-wheel drive and one two -wheel drive fairway mower for Glen Oaks and Springfield Oaks from the low bidder, Spartan, in the amount of $73,280.05. • One 160-gallon and one 300-gallon riding sprayer for White Lake Oaks and Lyon Oaks to the low bidder Spartan, in the amount of $65,547.07. • One 11-hp two -type grease topdresser for White Lake Oaks to W. F. Miller in the amount of $10,625.00. • Contract for the installation of a 300-feet long x 50-feet high protective netting system at the Red Oaks Golf Course to the low bidder, Net Connection, in the amount of $29,955.00, plus a five percent contingency of $1,498.00, for a total budgeted amount of $31,453.00. • One 19-hp diesel trim mower for White Lake Oaks to the low bidder, Spartan Distributors, in the amount of $22,989.12. • One 16-hp riding greensmower for the Red Oaks Golf Course to the low bidder, W. F. Miller, in the amount of $18,229.00. • Contract for the installation of 940 feet of vinyl crossbuck fencing at the Glen Oaks Golf Course Clubhouse to the low bidder, Nationwide Fence, in the amount of $14,973.00, plus a ten percent contingency of $1,497.00, for a total budgeted amount of $16,470.00. AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. ROSE OAKS MASTER PLAN PRELIMINARY PRESENTATION: Staff has worked with our consultant, Johnson Johnson and Roy, to create a master plan for Rose Oaks County Park. A public forum was held at the township and a resident survey was mailed to adjacent homeowners as part of the planning process; many of the issues brought up by the township residents were taken into account while creating the plan. Other aspects of the plan were based on results from the recent county- wide citizen survey. The proposed plan is designed to provide ample use without abusing the natural areas of the park; proposed facilities/activities include: 4-6 (Commission Meeting, March 8, 2007) • Expanding the trails from 3.7 miles to approximately 6 miles, including a boardwalk trail. • Trailhead kiosk • Carry -in, non -gasoline motorized boat access • Improvements to the entrance drive • A small picnic shelter • Archery hunting • Restrooms Other projects identified for the park include signage and a parking lot expansion to provide accessibility for equestrian activities. Rose Township officials have requested a public hearing on the plan. Staff will present this same information and ask howwe can work with them to modify the zoning or waive some of the requirements. Staff requested any additional input/comments from the Commission be directed to Joe Figa in order to be incorporated into the plan. The plan will be brought back to the Commission for final approval. OAKLAND COUNTY PLANNING AND ECONOMIC DEVELOPMENT — VIRTUAL FLIGHT: Principal Planner Larry Falardeau from the Oakland County Planning and Economic Development Services provided the Commission with information on new technology software available by presenting a virtual flight over Catalpa Park in Southfield and the Rouge River Corridor. URBAN RECREATION INITIATIVE Parks staff, in partnership with staff from Oakland County Planning and Economic Development Services, have been working to draft an Urban Recreation Initiative as directed by the Parks Commission. This Initiative is a comprehensive approach that features a park/facilities strategy, recreation program, and support services. Information was shared on the purpose of the Initiative, a definition, and the process for analyzing future recreation potential in existing and growing urban areas of Oakland County. Target date for a final report to the Parks Commission, with possible presentation to the Oakland County Board of Commissioners, is late summer, 2007. Executive Officer Stencil noted a by-product of the Community Connection Initiative is the creation of an e-newsletter that will be e-mailed on a quarterly basis to cities/villages/townships, the Oakland County Board of Commissioners, and state legislators, informing them of what's happening around Oakland County Parks. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: ---Staff is recommending foregoing the legislative breakfast this year, as attendance has declined for the event. ---Staff is recommending the May 2 Commission meeting be held at White Lake Oaks and to dedicate approximately one hour to discussing priorities for implementation with the department's strategic plan. The next Commission meeting will be at 9:00 a.m. on Wednesday, April 4, 2007 at the Parks Commission's administration office. 4-7 (Commission Meeting, March 8, 2007) The meetir��as adjourned at 3:45 p.m. J. David Vfi'nderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary Sw