HomeMy WebLinkAboutMinutes - 2007.04.04 - 39196OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 4, 2007
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:08 a.m. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESE
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh
D. Crawford, Vincent Gregory, Eileen Kowall, John McCulloch, Charles Palmer, John Richards,
Shelley G. Taub
ALSO PRESENT:
Parks and Recreation
Oakland County 4-H Fair
Oakland County Facilities Management
Volunteer
PUBLIC COMMENTS:
There were no public questions or comments.
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Administrator — Parks & Rec. Operations
Frank Trionfi, Administrator — Parks Administration
Joe Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf Operations
Clyde Herb, Chief of Parks Operations
Janet Pung, Communications & Marketing & Officer
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer II
Brittany Bird, GIS Tech/Natural Resources Specialist
Sandy Dorey, Therapeutic Recreation Specialist
Suzanne Kici, Office Assistant
Mike Willhite, Auto Mechanic II
L.C. Scramlin, General Manager
Dave Coleman, President
Mike Hughson, Property Management Specialist
Roger McCarville
Moved by Mrs. Kowall, supported by Mr. Crawford to approve the minutes of the meeting
of March 8, 2007, as written.
AYES: Crawford, Gregory, Kowall, Lewis, Palmer, Richards, Skarritt, Taub (8)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
The Activity Report for January, 2007 was accepted as filed.
AWARD RECOGNITION —2007 MRPA AWARDS:
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(Commission Meeting, April 4, 2007)
As originally announced at the January meeting, Executive Officer Dan Stencil shared details on the 2007
MRPA award winners. Dan congratulated Mechanic Mike Willhite, who received the Innovative Park
Resources Award for Equipment Design. Also, volunteer Roger McCarville, who received a Special
Award for his personal commitment to keeping the disabled population active.
Special awards were presented to each in recognition of their dedication and leadership to the Oakland
County Parks.
DESIGN AND DEVELOPMENT UPDATE PRESENTATION
Chief of Design and Development Joe Figa presented the quarterly Design and Development Update,
noting status of capital projects, Maintenance/repair projects, and natural resource initiatives throughout
the Parks.
Prior to the 4H offices moving out of the Springfield Oaks Activity Center, staff will perform an analysis of
the building and report back to the Commission.
BIDS:
Moved by Mr. McCulloch, supported by Mrs. Taub to approve the following bids as
recommended by Purchasing and staff:
• Contract for the construction of the restroom/shower portion of Building E at
Springfield Oaks to the low bidder, W. J. Stewart Contracting for the Base Bid, which
includes all interior construction of the restroom/shower facility including two HVAC
units and all associated duct work, electrical, plumbing, finishes, and fixtures; plus
Alternate #1 for the installation of the remaining three HVAC units, in the amount of
$244,000.00, with a five percent contingency of $12,200.00, for a total budgeted
amount of $256,200.00.
• A Jacobsen FIR 5111 riding mower for Groveland Oaks to the low bidder, W. F.
Miller, in the amount of $41,986.00.
• Contract for the purchase and installation of new pumping stations at White Lake
Oaks and Glen Oaks to the low bidder, Thielen Turf, in the amount of $141,175.00
for White Lake Oaks and $122,715.00 for Glen Oaks, for a total amount of
$263,900.00. In addition, approval included a ten percent contingency of $26,390.00,
for a total budgeted amount of $290,290.00.
• Split the bid for the purchase of the annual supply of fertilizer for the parks and golf
courses and award the purchase of Lebanon greens fertilizer to the low bidder, Tri
Turf, in the amount of $7,500.00; and award the purchase of Polyon 22-2-19, Polyon
25-3-14, Potassium, Nutralene, and liquid fertilizer to the low bidder, Turfgrass, in
the amount of $86,357.05. Total amount for all the fertilizers is $93,857.05.
• Contract for the Base Bid and Alternate 1 to repair and resurface the Toboggan and
BMX complexes entry drive and repair and resurface approximately400 square yards
of the asphalt service drive to the bottom of the toboggan slides; plus Base Bid 2 to
pave an existing 1,200 square yard gravel maintenance lot, approximately 425 linear
feet of concrete curbing, and the removal and repair of approximately 550 square
yards of existing driveway to the park residence at Groveland Oaks, to the low bidder,
Al's Asphalt. Contract will be for Base Bid 1 and Alternate 1 for Waterford Oaks, plus
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(Commission Meeting, April 4, 2007)
a ten percent contingency of $12,500.50, for a Waterford Oaks total project cost of
$137,510.00; plus a five percent contingency for the Base Bid 2 for Groveland Oaks,
for a Groveland Oaks total project cost of $55,275.00. Total approved amount,
including recommended contingencies, is $192,785.00.
Commission also approved to transfer the $100,000 allocated in the 2007 Waterford
Oaks Waterpark Grounds Maintenance budget to the 2007 Waterford Oaks Activity
Center/Park Grounds Maintenance budget; plus additionally transfer $25,010.00
from the 2007 Operating Budget Contingency to Waterford Oaks Activity Center/Park
Grounds Maintenance Budget of $17,010.00 and to Waterford Oaks Toboggan
Complex Grounds Maintenance budget of $8,000.00, resulting in budget transfers of
$125,010.00.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---The Catalpa Park issue has been referred to the General Government Committee. Staff will be making
a presentation at their April 16 meeting to show how Catalpa Park fits into the proposed Urban Recreation
Initiative. Staff noted intentions for operating this type of facilitywould be through a Professional Services
Contract, not Oakland County Parks operating or maintaining it. Staff will evaluate options prior to making
a final proposal to the Commission.
Discussion followed, with concerns expressed on the resolution's wording, the timeline of this being done
prior to the approval of the Urban Recreation Initiative, and the necessity of getting the issue resolved.
OLD BUSINESS:
---Commissioner Gregory thanked Mr. Stencil and Ms. Wells for the presentations made to the
communities he represents; the presentations were made through the Community Connection Initiative
and were appreciated.
---Commissioner Crawford requested staff email copies of our news releases to the commissioners.
NEW BUSINESS:
---Oakland County Fair Association sent a letter to Chairman Lewis requesting Commission consideration
to approve a temporary liquor license for two special events being held in July. General Manager LC
Scramlin noted they meet all the qualifications.
Moved by Mr. Palmer, supported by Mr. Crawford to approve the request from the
Oakland County Fair Association to apply through the Michigan Liquor License
Commission for a temporary liquor license for two special events being held at the
Springfield Oaks Activity Center in July, 2007. Commission also directed the Association
to provide the appropriate licensing forms, insurance certificate, and contract with the
Oakland County Sheriff's Office for security services.
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(Commission Meeting, April 4, 2007)
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Commission also requested the Fair Association ensure they are placed in the agenda cycle for this
license approval at the beginning of the fiscal year, and to ensure they provide a copy of the forms,
insurance certificate, and contract with the Oakland County Sheriffs Office for security services for each
event.
EXECUTIVE SESSION:
Moved by Mr. Crawford, supported by Mr. Palmer to adjourn to Executive Session forthe
purpose of discussing proposed land acquisitions.
ROLL CALL VOTE:
AYES: Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen, Crawford (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 11:11 a.m. The meeting resumed in open session at 12:06
p.m.
POSSIBLE PROPERTY ACQUISITIONS:
Moved by Mr. Crawford, supported by Mrs. Taub to authorize staff to proceed in
accordance with directives set forth in the Executive Session.
AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The next Commission meeting will be at 9:00 a.m. on Wednesday, May 2, 2007 at the White Oaks
Clubhouse.
The meeting Xias adjourned at 12:07 p.m.
J.-avidTanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary