HomeMy WebLinkAboutMinutes - 2007.06.13 - 39200OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
June 13, 2007
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:26 a.m. in the banquet room of the Lyon Oaks
Clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh D.
Crawford, Vincent Gregory, Eileen Kowall, John McCulloch, Charles Palmer, John Richards, Shelley Taub
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Facilities Management
Oakland Co. Planning & Economic Dev.
Oakland County Sheriff's Office -Parks Div
Oakland County 4-H Fair
Photographer
STAFF INTRODUCTION:
Daniel Stencil, Executive Officer
Sue Wells, Administrator — Parks & Rec. Operations
Frank Trionfi, Administrator — Parks Administration
Joe Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Jim Dunleavy, Chief of Recreation
Janet Pung, Communications & Marketing & Officer
Mike Donnellon, Architectural Engineer II
Jon Noyes, Architectural Engineer II
Brittany Bird, GIS Tech/Natural Resources Specialist
Zak Crane, Intern
Kyle McPherson, Intern
Paul Simpson, Pro Shop Supervisor
Bill Stokes, Golf Maintenance Supervisor
Tim Nowicki, Parks Naturalist
Joan Daniels, Buyer
Mike Hughson, Property Management Specialist
Jim Keglovitz, Senior Planner
Intern
Kelly Sexton, Sergeant
Bill Storm, Deputy
L.C. Scramlin, General Manager
Skip Moody
Chief of Golf Mike Thibodeau introduced Lyon Oaks Golf Maintenance Supervisor Bill Stokes and Pro Shop
Supervisor Paul Simpson.
Chief of Design and Development Joe Figa introduced two interns: Zak Crane, a student at Michigan State
University in the architectural program; and Kyle McPherson, a recent graduate from Michigan State University in
environmental studies.
Executive Officer Dan Stencil introduced Sgt. Kelly Sexton, the new sergeant for the Parks Division of the
Oakland County Sheriff's Office Parks. Executive Officer Stencil also introduced Deputy Bill Storm, who has been
a part-time deputy in the Parks Division for 18 years.
VOLUNTEER RECOGNITION:
Parks Naturalist Tim Nowicki introduced award -winning photographer Skip Moody, who has generously donated
a number of his photos to Oakland County Parks for use in publications and in displays. In recognition of and
thanks for Mr. Moody's generosity in sharing his photographs, Mr. Moody was presented with a carving of a Bald
Pate Duck.
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(Commission Meeting, June 13, 2007)
PUBLIC COMMENTS:
There were no public questions or comments.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Palmer to approve the minutes of the meeting of May
2, 2007, as written.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Gregory, supported by Mr. Richards to approve the payment of the Internal
Service Funds Journal Voucher Register for the months of March and April, (FM 06 and 07,
2007); the Oak Management, Inc., Credit for Services Rendered Register for the months of
January, February, and March (FM 04, 05, and 06, 2007); and Payment Register for the
Voucher Report Period of March and April (FM 06 and 07, 2007).
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENTS OF OPERATIONS:
Administrator — Parks Administration Frank Trionfi noted that officials from the city of Ferndale have indicated
they will be charging a fee to collect both summer and winter taxes on behalf of the Parks. Staff will continue
investigating the legality of the indicated charge with Oakland County Treasurer Pat Dohany.
The Combined Statements of Operations for the months ending March 31, 2007 and April 30, 2007 were
accepted as filed.
CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT:
The Capital Improvement Program Budget Report as of March 31, 2007 (FM 06, 2007) was accepted as filed.
ACTIVITY REPORT:
The Activity Report for the month of April, 2007 was accepted as filed.
AWARDS:
Staff has been notified by the National Association of County Parks and Recreation Officials of two winners
nominated for a 2007 NACPRO Award:
• Oakland County Fair Association selected as a winner in the Outstanding Support Organization category;
• Ellis Barn Restoration selected as a winner in the Park and Recreation Facility — Class II category.
These awards will be formally presented at the NACo Convention next month in Richmond, Virginia.
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(Commission Meeting, June 13, 2007)
Oakland County Parks was presented with the 2007 Michigan Week Community Awards' Community
Collaboration Award for the Ellis Barn Project from the Clarkston Area Chamber of Commerce.
Oakland County Sheriff's Deputy Bill Storm was recently recognized by Oakland County Sheriff Bouchard as
Employee of the Year.
RESOLUTION:
Moved by Mr. Crawford, supported by Mrs. Kowall to adopt the following resolution in support of
July as National Recreation and Park Month:
WHEREAS, the Oakland County Parks and Recreation Commission's mission is to
provide all residents of Oakland County with recreational, leisure, and learning experiences,
parks, open spaces, and facilities, resulting in a comprehensive county park system that
enhances quality of life; and
WHEREAS, parks, recreation activities, and leisure experiences provide opportunities
for young people to live, grow, and develop into contributing members of society; and
WHEREAS, parks and recreation creates lifelines and continued life experiences for
older members of our community; and
WHEREAS, parks and recreation generates opportunities for people to come together
and experience a sense of community through fun recreational pursuits; and
WHEREAS, parks and recreation agencies provide outlets for physical activities,
socialization, and stress -reducing experiences; and
WHEREAS, parks, playgrounds, nature trails, open spaces, community and cultural
centers, and historic sites make communities attractive and desirable places to live, work, play,
and visit, in a manner that contributes to our ongoing economic vitality; and
WHEREAS, parks, greenways, and open spaces provide a welcome respite from our
fast -paced, high-tech lifestyles while simultaneously protecting and preserving our natural
environment; and
WHEREAS, parks and recreation agencies touch the lives of individuals, families,
groups, and the entire community, which positively impacts upon the social, economic, health,
and environmental quality of our community.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation
Commission proclaims July as Recreation and Parks Month and encourages all citizens to
celebrate healthy, active lifestyles by participating in their choice of recreation and park activities.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
ROSE OAKS MASTER PLAN:
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(Commission Meeting, June 13, 2007)
Moved by Mrs. Kowall, supported by Mrs. Taub to approve the following resolution to adopt the
Rose Oaks Master Plan:
WHEREAS, the Oakland County Parks and Recreation Commission reviewed the
"Rose Oaks County Park 2007 Master Plan"; and
WHEREAS, the "Rose Oaks County Park 2007 Master Plan" was developed in
response to needs and deficiencies as identified by citizen surveys and input from county and
local government officials, and Oakland County Parks and Recreation Commission and staff
members; and
WHEREAS, the "Rose Oaks County Park 2007 Master Plan" meets the Oakland County
Parks and Recreation Commission's long-range goals, objectives and financial funding as
identified in the "Oakland County Parks and Recreation Master Plan Update — 2007"; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in guiding the operation of Rose Oaks County Park by lending direction
while remaining flexible to allow for adjustments in creative and responsible management.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission approves the adoption of the "Rose Oaks County Park 2007 Master Plan."
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Staff will send a letter to Rose Township Supervisor Chester Koop reflecting the approval of the master plan in
order to initiate the township's consideration for changes to the township ordinances affecting active/passive
recreation land.
PROPOSED BYLAWS REVISIONS:
The proposed bylaws revisions, as recommended by the Bylaws Committee and Corporation Counsel, were
distributed for Commission review. Final input from commissioners will be incorporated, with a recommendation
for approval at the next meeting.
Once approved, Commission recommended the revised bylaws be forwarded to the Oakland County Board of
Commissioners.
INTERIM MANAGEMENT AGREEMENT — CATALPA OAKS:
Moved by Mr. Skarritt, supported by Mr. Crawford to approve the Interim Management
Agreement between the Oakland County Parks and Recreation Commission and the City of
Southfield for the maintenance operation of Catalpa Oaks.
Moved by Mr. VanderVeen, supported by Mr. Palmer to amend the motion to approve the
Interim Management Agreement between the Oakland County Parks and Recreation
Commission and the City of Southfield for the maintenance operation of Catalpa Oaks by
making the following changes:
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(Commission Meeting, June 13, 2007)
Page 1: Under the Purpose of Agreement: Change the last sentence of the paragraph to end
with, "...to better serve the citizens of Oakland County."
Page 3: Paragraph 5.2 under Duration of Interim Interlocal Agreement: Delete the phrase,
"November 10, 2007 or until..."
VOICE VOTE ON MOTION TO AMEND:
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
VOICE VOTE ON AMENDED MOTION
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
GENERAL INFORMATION AND REGULATIONS AMENDMENT — CATALPA OAKS:
Moved by Mr. Richards, supported by Mr. Palmer to accept staff's recommendation to make an
exception to Section 13C of the Oakland County Parks General Information and Regulations by
prohibiting alcoholic beverages at Catalpa Oaks.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
GREENS FEES — LYON OAKS:
As directed by the Commission at the May 2 meeting, staff tracked the greens fees revenues at Lyon Oaks, in
conjunction with golfing trends and weather.
Commission concurred with staff's recommendation that the greens fees rates for golf at Lyon Oaks remain at
the established 2007 rates.
LONG-TERM PLANNING SESSION SUMMARY:
Executive Officer Dan Stencil briefly reviewed the key points from the May 2 Commission planning session, as it
relates to the strategic plan and long-term financial planning and operational review project with Pros Consulting.
Staff will be proposing an increase in the scope of the project with Pros Consulting, integrating it with the strategic
goals, prioritized philosophy, financial and operational assessment, and financial impact. Staff will also be
requesting Commission's consideration to approve final products, including a communications plan and business
plan.
PUBLIC COMMUNICATIONS MARKETING REPORT:
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(Commission Meeting, June 13, 2007)
Marketing and Communications Officer Jan Pung presented an update on several parks and recreation
marketing efforts currently in progress, including the key areas of waterparks, golf courses, camping, e-
marketing, and website.
SPRINGFIELD OAKS PROJECT UPDATE:
Mike Donnellon of Design and Development updated the Commission on the two major capital improvement
projects at Springfield Oaks: the sanitary system and septic field project, and the Building E Fair Board
office/restroom.
Mr. Donnellon will update the value of the estimated value of the labor hours to reflect current labor costs.
BID ITEMS:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to approve the following bid items as
reviewed and recommended by staff and Purchasing:
Earthwork and restoration for the Springfield Oaks Storm Water Improvements project through
the county's blanket order with Purves Excavating, Inc. in the amount of $14,690.00, with a five
percent contingency of $750.00, for a total approved amount of $15,440.00.
Contract addition to address catch basin issues, shallow secondary natural gas line and the
culvert installation and re -ditching of Grange Hall Road for the maintenance parking lot at
Groveland Oaks to Al's Asphalt Paving, Inc. in the amount of $9,746.75, less the project
contingency of $2,632.00, for a total additional approved amount of $7,114.75.
Contract for the installation of new and updated audio/visual systems for the Parks'
administration Commission Room, Waterford Oaks Activity Center, and Lookout Lodge to
Governor Business Solutions, Inc., in the amount of $34,055.00, plus a five percent contingency
of $1,710.00 for a total approved amount of $35,765.00. In addition, Commission approved a
transfer of $12,300.00 and $11,200.00 from the 2007 Operating Budget Contingency to the
Waterford Oaks Activity Center and Lookout Lodge Building Maintenance budgets, respectively,
for a total project transfer of $23,500.00.
Contract for the maintenance building storage addition at Lyon Oaks to the low bidder,
Anderson, Eckstein & Westrick in the amount of $12,960.00 for the design services; plus an
amount not to exceed $6,700.00 for construction administration, for a total approved amount of
$19,660.00.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Approval of a new Capital Improvement Project titled, "Event Campground Improvements —
Phase I" for FY2007, in the amount of $75,000, to be transferred from the 2007 CIP
Contingency. In addition, approval of a Purchase Order to Madison Electric Company in the
amount of $21,880.97 for electrical materials and wire for this project.
Commissioner Taub requested to abstain from the vote, due to a family relation to this company.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
NAYS: (0)
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(Commission Meeting, June 13, 2007)
ABSTENTIONS: Taub (1)
Motion carried on a voice vote.
EXECUTIVE SESSION:
Moved by Mr. VanderVeen, supported by Mr. Richards to adjourn to Executive Session for the
purpose of discussing proposed land acquisitions.
ROLL CALL VOTE:
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 11:18 a.m. The meeting resumed in open session at 12:52 p.m.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
---Executive Officer Stencil shared correspondence received from the Michigan Department of Natural Resources
in response to his letter requesting consideration to deed to the Parks the parcel in Groveland Township. The
MDNR instead provided purchase options, which will not be pursued at this time.
Staff requested Commission consideration to change two meeting dates on the calendar for 2007; the October
meeting move forward to Friday, September 28, to be held in conjunction with the dedication of Highland Oaks,
and the December 5 meeting to December 12 to eliminate a conflict with the Michigan Natural Resources Trust
Fund Board Meeting.
Moved by Mr. Palmer, supported by Mr. Skarritt to approve the following changes to the Parks
Commission's 2007 master calendar: Change the October 3 date to Friday, September 28, to be
held in conjunction with the Highland Oaks dedication; and change the December 5 meeting to
December 12.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
The next Commission meeting will be at 9:00 a.m. on Wednesday, July 18, 2007.
The meeting wa§,adjourned at 12:56 p.m.
J. David derVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
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