HomeMy WebLinkAboutMinutes - 2007.08.01 - 39203OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 1, 2007
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:08 a.m. in the commission room of
the Parks Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen,
Hugh D. Crawford, Eileen Kowall, Kevin Larsen, Charles Palmer, John Richards, Shelley Taub
Chairman Lewis noted that Kevin Larsen is the Deputy Drain Commissioner and was attending
the meeting as Commissioner John McCulloch's designee.
ALSO PRESENT:
Parks and Recreation Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Joe Figa, Chief of Design & Development
Mike Donnellon, Architectural Engineer II
Janet Pung, Communications & Marketing Officer
James Dunleavy, Chief of Recreation
Sandy Dorey, Recreation Specialist
Sheila Cox, Accountant IV
Brian Menghini, Accountant III
Oakland County Purchasing Joan Daniels, Buyer
Oakland County 4-H Fair L.C. Scramlin, General Manager
Dave Coleman, President
PUBLIC COMMENTS:
There were no public comments.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mrs. Kowall to approve the minutes of the
meeting of July 18, 2007, as written.
AYES: Crawford, Gregory, Kowall, Larson, Lewis, Palmer, Richards, Skarritt, Taub (9)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, August 1, 2007)
COMBINED STATEMENTS OF OPERATIONS:
The combined Statement of Operations for the month ending June 30, 2007 was accepted as
filed.
AMENDMENT TO THE 2007 OPERATING BUDGET:
Moved by Mr. Gregory, supported by Mr. Richards to amend the 2007 Operating Budget
by transferring the amount of $71,500 from the 2007 Operating Budget Contingency to
the following park/budget centers to fund unanticipated expenses:
• Springfield Oaks Activity Center/park: $29,500 to Building Maintenance
• Recreation Administration: $14,100 to Part-time Salaries; $4,400 to Fringe
Benefits
• Waterford Oaks BMX Complex: $5,000 to Part-time Salaries; $500 to
Fringe Benefits
• Technical Support: $18,000 to Equipment Maintenance
AYES: Crawford, Gregory, Kowall, Larsen, Lewis, Palmer, Richards, Skarritt, Taub (9)
NAYS: (0)
Motion carried on a voice vote.
Mr. VanderVeen arrived at 9:27 a.m.
ACTIVITY REPORT:
The Activity Report for the month of June, 2007 was accepted as filed.
The Commission was presented with two awards received from the National Association of
County Parks and Recreation Officials in recognition of the following:
• Oakland County 4-H Fair Association as Outstanding Support Organization
• Ellis Barn Restoration as Park and Recreation Facility — Class II
The Commission also received the 2007 Achievement Award for the Trails Advisory Council
program from the National Association of Counties.
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(Commission Meeting, August 1, 2007)
RECREATION ADMINISTRATION — ADAPTIVE
RECREATION/S ENIORS/V OLUNTEERS :
A Power Point presentation was viewed by the Commission highlighting our participation in the
areas of adaptive recreation, seniors and volunteers. Recreation Supervisor Sandy Dorey
reviewed the programs currently in place through Oakland County Parks which assist many
communities in their adaptive recreation programming, senior programming and also the
coordination of volunteers for these programs.
Staff noted that they are currently working with SMART regarding a cooperative effort to assist
with transportation to our parks and programs.
PROS CONSULTING CONTRACT AMENDMENT:
Moved by Mr. Crawford, supported by Mr. Richards to amend the contract with Pros
Consulting to include the strategic master plan component at a cost of $37,060. The new
total for the contract will be $101,840. The additional funds will be transferred from the
Operating Budget Contingency to the Contracted Services Line Item in Administration's
budget center.
AYES: Crawford, Gregory, Kowall, Larsen, Lewis, Palmer, Richards, Skarritt, Taub,
VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
BID ITEM:
The bid item for the Waterpark Improvements Design at Waterford Oaks was removed from the
agenda; no action was required.
BID ITEMS:
Moved by Mr. Crawford, supported by Mr. Richards to approve the following bids as
recommended by staff and Purchasing:
Contract for the design of a barrier -free playground concept at Waterford Oaks to Rowe
Engineering, Inc. with a not -to -exceed amount of $39,710; the construction phase of the
contract is contingent upon approval of grant funding.
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(Commission Meeting, August 1, 2007)
Awning extension off the Glen Oaks Club Room to the low bidder, Marygrove Awning
Co., in the amount of $14,889, plus a 5% contingency in the amount of $745, for a total
approved amount of $15,634. Commission also approved the transfer of funds from the
2007 Operating Budget Contingency in the amount of $14,889 to the Building
Maintenance line item for this purchase.
AYES: Crawford, Gregory, Kowall, Larsen, Lewis, Palmer, Richards, Skarritt, Taub,
VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was
noted:
--Executive Officer Stencil shared the new deadline for Focus Groups will be August 31. Leon
Younger would like commissioners to participate in the Focus Groups which are planned for
October 15-17 in the Parks Commission's administration office. Mr. Stencil will have the
schedule for focus group meetings available at the next commission meeting on September 5.
--An itinerary will be sent to the Commission for the Catalpa Oaks Dedication and Park Tour on
August 16. A bus will depart from the Board of Commissioner's parking lot at the close of their
meeting, approximately 11 a.m. and return at approximately 3 p.m.
ADJOURNMENT:
The next Commission meeting will be at 9:00 a.m. on Wednesday, September 5, 2007.
The meeting was adjourned at 10:24 a.m.
J. David VanderVeen, Secretary Suzarin6 L. Kici, Recording Secretary
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