HomeMy WebLinkAboutMinutes - 2007.09.05 - 39205OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 5, 2007
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:11 a.m. in the commission room of the Parks
Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh D.
Crawford, Vincent Gregory, Eileen Kowall, John McCulloch, Charles Palmer, John Richards, Shelley Taub
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Facilities Management
Oakland County 4-H Fair
PUBLIC COMMENTS:
Daniel Stencil, Executive Officer
Sue Wells, Administrator— Parks & Rec. Operations
Frank Trionfi, Administrator— Parks Administration
Joseph Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Jim Dunleavy, Chief of Recreation
Desiree Stanfield, Public Communications Assistant
Sheila Cox, Accountant IV
Melissa Prowse, Trails Network Coordinator
Suzanne Kici, Office Assistant
Joan Daniels, Buyer
Scott Guzzy, Buyer
Mike Hughson, Property Management Specialist
L.C. Scramlin, General Manager
Dave Coleman, President
No questions were asked, nor comments received, by the public.
APPROVAL OF MINUTES:
Moved by Mr. Skarritt, supported by Mr. Richards to approve the minutes of the meeting of
August 1, 2007, with the following corrections:
Page 4 — 2, under Amendment to the 2007 Operating Budget: detail the line item amounts as
follows:
• Springfield Oaks Activity Center/park: $29,500 to Building Maintenance
• Recreation Administration: $14,100 to Part-time Salaries; $4,400 to Fringe Benefits
• Waterford Oaks BMX Complex: $5,000 to Part-time Salaries; $500 to Fringe
Benefits
• Technical Support: $18,000 to Equipment Maintenance
Page 4 — 2, first motion at the top of the page; add the following sentence:
Commission also approved the transfer of funds from the 2007 Operating Budget
Contingency in the amount of $14,889 to the Building Maintenance line item for this
purchase.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub (9)
NAYS: (0)
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(Commission Meeting, September 5, 2007)
Motion carried on a voice vote.
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Moved by Mr. Crawford, supported by Mrs. Kowall to approve the payment of the Internal
Service Funds Journal Voucher Register for the months of June and July, (FM 09 & 10,
2007); the Oak Management, Inc., Credit for Services Rendered Register for the months of
April, May and June ( FM 07, 08 & 09, 2007); and the Payment Register for the Voucher
Report Period of June and July (FM 09 & 10, 2007).
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub (9)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENTS OF OPERATIONS:
Moved by Mrs. Taub, supported by Mr. Richards to accept the Combined Statement of
Operations for the month ending July 31, 2007 as filed.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub (9)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET REPORT:
The Capital Improvement Program (CIP) Budget Report as of June 30, 2007 was accepted as filed.
ACTIVITY REPORT:
The Activity Report for the month of July, 2007 was accepted as filed.
2008 OPERATING AND CIP BUDGETS ADOPTION:
Moved by Mrs. Taub, supported by Mr. Gregory to approve the adoption of the Oakland
County Parks and Recreation Commission's 2008 General Appropriations Act incorporating
the 2008 Operating Budget, and to approve the adoption of the Commission's 2008 Capital
Improvement Projects Budget
Discussion followed on the review of fees and charges, how to determine how many times park attendees
visit, and the technology required for capturing similar data.
Commissioner VanderVeen commended Executive Officer Stencil on his efforts to reduce the vehicle fleet in
the Parks.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, September 5, 2007)
OAKLAND COUNTY TRAILS MASTER PLAN:
Trails Network Coordinator Melissa Prowse gave a PowerPoint presentation, providing information on the
status of the trails throughout the county, recent activities, and upcoming events/programs. She also informed
the Commission that a contract has been awarded to Wade Trim for the completion of the trails master plan,
including a gap analysis.
PURCHASING PROCEDURES:
Staff noted that, with the adoption of the revised bylaws for the Parks Commission, the procedure for bringing
bid items for approval to the Parks Commission has changed.
Purchasing Buyer Joan Daniels commented that, once the Commission's budget is approved, most bid items
will no longer be required to be presented to the Parks Commission for approval, as long as the items are
approved in the budget. The purchasing process will fundamentally remain the same, with Purchasing staff
working in concert with Parks staff and following the county's purchasing policies and guidelines.
After discussion, Commission directed the Bylaws Committee to meet in order to determine a purchasing
policy for Commission oversight, including setting a monetary amount on items requiring Commission
approval, single bidders, items exceeding budget, and a purchasing report similar to that provided for the
Board of Commissioners' Finance Committee. Commissioner McCulloch volunteered to also serve on the
committee to assist in setting this policy.
PROPOSED MINERAL RIGHTS LEASE:
Staff has received correspondence from Sun Valley Energy expressing interest in leasing our mineral rights for
a portion of our property at Groveland Oaks.
Discussion followed on the lease offer and possible damage to the parkland. Staff recommended the
Commission not pursue the lease.
Moved by Mr. VanderVeen, supported by Mr. Palmer to concur with staff's recommendation
to not enter into a lease with Sun Valley Energy for the mineral rights to 30.824 acres
underlying Groveland Oaks.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
---Staff has been notified by the Michigan Department of Environmental Quality that we have been
recommended to receive a $190,000 grant through the Clean Michigan Initiative as part of our Parking Lot
Improvements at Waterford Oaks and at the Court Games Complex. We will be incorporating new
technologies and design practices that will improve the storm water quality of this facility.
---Staff has received an opinion from Oakland County Corporation Counsel in response to the city of
Ferndale's correspondence regarding the collection of property taxes for 2007. The opinion verifies that the
city is required to pay the expense of preparing and mailing the tax statement, plus account for and deliver
county tax collections to the county. Also, the Oakland County Parks Commission does not have the authority
to move tax collection from winter to summer.
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(Commission Meeting, September 5, 2007)
Staff will respond back to the Treasurer for the city of Ferndale sharing the opinion from Corporation Counsel,
plus suggesting a possible change in collection date to their state legislator.
ADJOURNMENT:
The next Commission meeting will be at 9:00 a.m. on Friday, September 28, 2007 at the new 4-H Fair office
building at Springfield Oaks Activity Center.
The meeting w,Rs adjourned at 10:20 a.m.
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary