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Home My WebLink AboutMinutes - 2007.09.28 - 39206OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING September 28, 2007 Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:08 a.m. in the banquet room of the Springfield Oaks Golf Course Clubhouse. Chairman Lewis announced that, in the absence of Drain Commissioner John McCulloch, Joe Colaianne will be serving as his designee for the meeting. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh D. Crawford, Vincent Gregory, Eileen Kowall, Joe Colaianne, Charles Palmer, John Richards, Shelley Taub ALSO PRESENT: Parks and Recreation Oakland County Facilities Management Oakland County Corporation Counsel Oakland County 4-H Fair Association Springfield Township Parks and Recreation Verizon Wireless PUBLIC COMMENTS: Daniel Stencil, Executive Officer Sue Wells, Administrator — Parks & Rec. Operations Frank Trionfi, Administrator — Parks Administration Joseph Figa, Chief of Design and Development Mike Thibodeau, Chief of Golf Clyde Herb, Chief of Parks Janet Pung, Marketing & Communications Officer Mike Donnellon, Architectural Engineer II Jon Noyes, Architectural Engineer II Brittany Bird, GIS Tech/Natural Resources Specialist Mike Hughson, Property Management Specialist John Ross, Assistant Corporation Counsel Jody S. Hall, Assistant Corporation Counsel Joe Pittel, Assistant Corporation Counsel L.C. Scramlin, General Manager Dave Coleman, President Dot Lalone, Parks Commissioner John Crane Dale Wolicki No questions were asked, nor comments received, by the public. APPROVAL OF MINUTES: Moved by Mr. Crawford, supported by Mr. Gregory to approve the minutes of the meeting of September 5, 2007 and the minutes of the public hearing of September 5, 2007, as written. AYES: Colaianne, Crawford, Gregory, Kowall, Lewis, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. ACTIVITY REPORT: The Activity Report for the month of August, 2007 was accepted as filed. Staff completed a camper survey this past season; results of that survey will be provided at the next Commission meeting. 4-1 (Commission Meeting, September 28, 2007) HIGHLAND OAKS MINERAL ROYALTY DEED CONVEYANCE: Property Management Specialist Mike Hughson noted this is the first time the county has ever received a request for a mineral royalty deed conveyance; it is part of the revised Michigan Natural Resources Trust Fund/DNR grant procedures. The request will be brought back at the next Commission meeting, in order to allow for time to further investigate the legal aspects of the conveyance. County Executive Patterson has initiated a project to determine what mineral rights the county owns. VERIZON WIRELESS AND SBA TOWER COMPANY PROPOSALS — SPRINGFIELD & GLEN OAKS: Staff has received a proposal from Verizon Wireless to attach a series of antennas to the water tower at Springfield Oaks Activity Center. A proposal has also been received from the SBA Tower Company for approval to erect a cell tower in the northeastern portion of Glen Oaks adjacent to commercial and office zoning. Staff requested Commission authorization to begin negotiations for possible license agreements to allow Verizon to place antennas on the water tower at Springfield Oaks Activity Center and with SBA Tower Company to construct a communication tower at Glen Oaks. Moved by Mr. VanderVeen, supported by Mr. Crawford to authorize staff to begin negotiations for possible license agreements to allow Verizon to place antennas on the water tower at Springfield Oaks Activity Center and with SBA Tower Company to construct a communication tower at Glen Oaks. AYES: Colaianne, Crawford, Gregory, Kowall, Lewis, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. OAKLAND COUNTY 4-H FAIR PROFESSIONAL SERVICES CONTRACT: Staff requested Commission approval to renew the Professional Services Contract with the Oakland County 4-H Fair Association for operation of the Springfield Oaks Activity Center. The current contract expires November 4, 2007; the proposed renewal is for one year. Proposed changes to the contract include: • Section 4, Paragraph 4.10 is now proposed to have the Oakland County 4-H Fair Association responsible for utilities for noted buildings. • Section 4, Paragraph 4.13 has added a phrase for meetings that pertain to the premises. Staff noted natural gas will be included as part of the utilities; Commission concurred that water should also be included. Moved by Mr. Skarritt, supported by Mr. Richards to approve the renewal of the Professional Services Contract with the Oakland County 4-H Fair Association, with one additional change: Section 4, Paragraph 4.10 to read: To be responsible for the usage of utilities for the following: Administration Building, Ellis Barn, Oaks Barn, Miracle of Birth Barn, Septic System, New Campground (2007) Fairground Pit, Parking Lot Lights in the field. Utilities 4-2 (Commission Meeting, September 28, 2007) include electrical service, phone, fax, Internet, natural gas, and water. All meters/lines for any of these utilities will be placed in the name of the Oakland County 4-H Fair Association. AYES: Colaianne, Crawford, Gregory, Kowall, Lewis, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's report filed in the agenda, the following information was noted: ---Information was shared on the recent problems experienced with the water at Springfield Oaks. Recommendations include establishing two new wells to supply the Activity Center and new Oak Fair Center building. Staff will provide updates as more information is learned. ---Ron Kagan, Director at the Detroit Zoo, has invited the Parks Commissioners to the Zoo for a meeting followed by a tour. Staff will work with the Zoo staff to arrange this meeting to coincide with the Commission's November 7 meeting, plus to possibly plan a tour of the Rackham Golf Course clubhouse afterwards. NEW BUSINESS: ---Commissioner Kowall shared information on the new Waterford Oaks Senior Care facility that opened on Pontiac Lake Road, expressing concern over their use of the "Waterford Oaks" name and an Oak tree in their sign. Staff has requested an opinion from Corporation Counsel on whether this constitutes a conflict. Staff will provide a report at a future Commission meeting. EXECUTIVE SESSION: Moved by Mr. Palmer, supported by Mr. VanderVeen to adjourn to Executive Session for the purpose of discussing a proposed land acquisition. ROLL CALL VOTE: AYES: Colaianne, Crawford, Gregory, Kowall, Lewis, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) A sufficient majority having voted, the motion carried. The Chair declared the meeting closed at 9:55 a.m. The meeting resumed in open session at 10:08 a.m. POSSIBLE ACQUISITION: Moved by Mr. VanderVeen, supported by Mrs. Taub to authorize staff to investigate the possible acquisition of land in accordance with the directive set forth in Executive Session. AYES: Colaianne, Crawford, Gregory, Kowall, Lewis, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 4-3 (Commission Meeting, September 28, 2007) ADJOURNMENT: The next Commission meeting will be at 9:00 a.m. on Wednesday, November 7, 2007. The meeting uvas adjourned at 10:09 a.m. J.'Uavid nderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary 4-4