HomeMy WebLinkAboutMinutes - 2007.12.12 - 39208OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
December 12, 2007
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:10 a.m. in the commission room of the Parks
Commission's administration office.
Chairman Lewis announced that, in the absence of Drain Commissioner John McCulloch, Joe Colaianne will
be serving as his designee for the meeting.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr.,
Colaianne, Hugh D. Crawford,
Taub
ALSO PRESENT:
Parks and Recreation
Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Joseph
Vincent Gregory, Eileen Kowall, Charles Palmer, John Richards, Shelley
Oakland County Facilities Management
Oakland County 4-H Fair Association
DTE Energy
Michigan Senior Olympics
Oak Management Corp.
PUBLIC COMMENTS:
Daniel Stencil, Executive Officer
Sue Wells, Administrator— Parks & Rec. Operations
Joseph Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Janet Pung, Marketing & Communications Officer
Jim Dunleavy, Chief of Recreation
Mike Donnellon, Architectural Engineer II
Jon Noyes, Architectural Engineer II
Sheila Cox, Accountant IV
Phil Castonia, Recreation Supervisor
Suzanne Kici, Office Assistant
Tim Nowicki, Parks Naturalist
Lori Taylor, Assistant Parks Naturalist, Part-time
Sandy Dorey, Therapeutic Recreation Specialist
Lena Piippo, Intern
Cindy Weil, Public Communications Assist., Part-time
Mike Hughson, Property Management Specialist
Dave Coleman, President
Jeff Lacombe
Roberta Urbani
Marye Miller
Janet Lekas, Vice President
Nick Lekas, District Manager
No questions were asked, nor comments received, by the public.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Palmer to approve the minutes of the meeting of
November 7, 2007, with the following corrections:
Page 4-2, under Information Technology Master Plan/Assessment, add the following
sentence: Also, approved the transfer of $80,642 from the 2008 Operating Budget
Contingency to Administration's IT Development line item for this expenditure.
Page 4-5, under Bids, add the following sentence: Also approved the transfer of $45,050
from the 2008 Operating Budget Contingency to the Independence Oaks Grounds
4-1
(Commission Meeting, December 12, 2007)
Maintenance line item for this expenditure.
AYES: Colaianne, Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Richards, supported by Mr. Crawford to approve the payment of the Internal
Service Funds Voucher Register for the months of August, September, and October (FM 11
& 12, 07 and FM 1, 08); Oak Management Corp. Credit for Services Rendered Register for
July, August, and September (FM 10, 11, and 12, 07; and the Payment Register for the
Voucher Reports for the months of August, September, and October (FM 11 and 12, 07 and
FM 1, 08).
AYES: Colaianne, Crawford, Gregory, Kowall, Lewis, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the months ending August 31, September 30, and October 31,
2007 (FM 11 & 12, 07 and FM 1, 08) were accepted as filed.
CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT:
The Capital Improvement Program Budget Report as of September 30, 2007 (FM 12, 07) was accepted as
filed.
ACTIVITY REPORT:
The Activity Report for the month of October, 2007 was accepted as filed.
Executive Officer Stencil noted that the planned road construction on Sashabaw Road north of Clarkston
Road beginning in the spring will affect the attendance at Independence Oaks.
AWARDS:
Marye Miller, Executive Director of the Michigan Senior Olympics, showed a brief video on the program and
presented an award of appreciation to Parks Executive Officer Dan Stencil and staff for their support of the
program for the past 27 years.
Parks Naturalist Tim Nowicki shared a PowerPoint presentation on the cooperative program with DTE Energy
on the recent installation of 11 poles with 37 nesting platforms, as part of the Blue Heron Rookery Nesting
Project at Lyon Oaks. Jeff Lacombe and Roberta Urbani from DTE Energy were presented with an award in
recognition and appreciation for their efforts in this project.
MOBILE RECREATION REPORT:
Park Supervisor Phil Castonia shared an update and overview of the Mobile Recreation Program.
4-2
(Commission Meeting, December 12, 2007)
2008 COMMUNITY ASSISTANCE PROGRAM:
Moved by Mr. Palmer, supported by Mrs. Taub to approve the 2008 Community Assistance
Program in the amount of $100,000.
AYES: Colaianne, Crawford, Gregory, Kowall, Lewis, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
INTRODUCTIONS:
Parks Naturalist Tim Nowicki introduced the Lori Taylor, a part-time naturalist at the Lewis E. Wint Nature
Center at Independence Oaks. Lori shared information on some of the artwork projects she has completed in
the parks and around the state, including her recent artist -in -residence project this past summer at Sleeping
Bear Dunes National Park. Commission and staff congratulated Lori on this recognition and thanked her for
her valuable contributions.
OAK MANAGEMENT LEASE:
Parks staff, with Oak Management's concurrence, has combined the utility rate and rental rate percentages to
establish a single rental rate that will be inclusive of utility costs.
Staff recommended Commission approve the conceptual change in the current rental rate structure, in
addition to the new rates. A written amendment to the lease agreement will be presented to the Commission
after review by Oakland County Corporation Counsel.
Recommended lease rates are as follows:
Addison Oaks Banquet
9.50%
Addison Oaks Concession
100.00%
12.00%
White Lake Oaks
11.50%
Glen Oaks Banquet/Grill
16.00%
Springfield Oaks
10.00%
Independence Oaks
100.00%
Groveland Oaks
12.00%
Red Oaks Waterpark
12.00%
Red oaks Golf Course
90.00%
Waterford Oaks Banquet
10.00%
Fridge
10.00%
Waterford Oaks Waterpark
12.00%
Lyon Oaks
15.50%
Moved by Mr. Palmer, supported by Mr. Richards to approve the conceptual change in the
current rental rate structure of the lease with Oak Management Corporation, along with the
new rental rates, as recommended by staff.
AYES: Colaianne, Crawford, Gregory, Kowall, Lewis, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
4-3
(Commission Meeting, December 12, 2007)
RECREATION ADMINISTRATION SENIOR PROGRAMS
Therapeutic Recreation Supervisor Sandy Dorey presented information on the Seniors and Volunteers
Programs, including current and future seniors programs, plus expanded programming to seniors in low
income housing and assisted living.
Ms. Dorey also shared information on the volunteers, including the decline in hours experienced this year,
which correlated to the decline in golf.
MICHIGAN NATURAL RESOURCES TRUST FUND 2008 GRANT CYCLE:
Design and Development staff shared information on the Michigan Natural Resources Trust Fund grant
program, including deadlines, recent awards to the Oakland County Parks Commission, and scoring criteria.
Staff is proposing to submit, at the January 9 Commission meeting, a 44/56 matching Development Grant
application that will incorporate a wildlife fishing platform, accessible fishing piers, and connector
trail/boardwalks. A Public Hearing for this application will also be held that day.
An Acquisition Grant application will be submitted in time for the August deadline.
HIGHLAND OAKS MINERAL ROYALTY DEED CONVEYANCE:
Staff noted that the proposed changes recommended at the November 7 Commission meeting were not
acceptable by the State of Michigan. Therefore, staff recommended the Commission accept the original deed
wording and reaffirm the resolution adopted November 7, 2007 recommending approval of the Mineral
Royalty Interest Deed by the Oakland County Board of Commissioners.
Moved by Mr. VanderVeen, supported by Mr. Palmer to accept the wording of the original
Mineral Royalty Interest Deed at Highland Oaks and reaffirm the resolution adopted
November 7, 2007 recommending approval of the Mineral Royalty Interest Deed by the
Oakland County Board of Commissioners.
AYES: Colaianne, Crawford, Gregory, Kowall, Lewis, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
KIDWELL PROPERTY ACQUISITION — WATERFORD TOWNSHIP:
Moved by Mr. Palmer, supported by Mr. Crawford to approve the agreement with Roger A.
Kidwell to purchase .82 acres in Waterford Township, including a two-story approximately
1,800 square -foot house, in the amount of $160,000, contingent upon a satisfactory
agreement with Waterford Oaks Community Church, and to recommend acceptance of the
terms and conditions of the Purchase Agreement between the County of Oakland and Roger
A. Kidwell by the Oakland County Board of Commissioners.
AYES: Colaianne, Crawford, Gregory, Kowall, Lewis, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
BID:
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(Commission Meeting, December 12, 2007)
Moved by Mrs. Taub, supported by Mr. Gregory to award the contract for the installation of
approximately 16,000 linear feet of 4-foot farm fence around the perimeter of Highland Oaks,
including Alternate #1 for fence line clearing, in the amount of $91,244.00 for the Base Bid
and Alternate #1; plus a five percent contingency of $4,563.00, for a total budgeted amount of
$95,807.00.
Also approved the transfer of $32,657.00 from the 2008 CIP Budget Contingency to the
Highland Oaks Park Boundary Fence project for this expenditure.
AYES: Colaianne, Crawford, Gregory, Kowall, Lewis, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
CLOSED SESSION:
Moved by Mr. Gregory, supported by Mrs. Taub to adjourn to Closed Session for the purpose
of discussing a proposed land acquisition.
ROLL CALL VOTE:
AYES: Colaianne, Crawford, Gregory, Kowall, Lewis, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 11:05 a.m. The meeting resumed in open session at 11:26 a.m.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
---Leon Younger of PROS Consulting has requested a work session with the Commission be held at the end
of the January 9 Commission meeting. The work session, which will last approximately two hours, will include
a review of the strategic master plan draft.
NEW BUSINESS:
---Chairman Lewis announced that this is Commissioner Richards' last meeting serving on the Commission.
On behalf of all the members, Chairman Lewis thanked Mr. Richards for his five years of dedicated service to
the residents of Oakland County.
The next Commission meeting will be at 9:00 a.m. on Wednesday, January 9, 2008.
The meeting was adjourned at 11:40 a.m.
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary