HomeMy WebLinkAboutMinutes - 2008.01.09 - 39210OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 9, 2008
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:19 a.m. in the commission room of the Parks
Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh D.
Crawford, Vincent Gregory, Gregory Jamian, Eileen Kowall, John McCulloch, Charles Palmer, Shelley
Taub
ALSO PRESENT:
Parks and Recreation
Oakland County Executive Offices
Oakland County 4-H Fair Association
PROS Consulting
Daniel Stencil, Executive Officer
Sue Wells, Administrator — Parks & Rec. Operations
Frank Trionfi, Administrator — Parks Administration
Joseph Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Janet Pung, Marketing & Communications Officer
Jim Dunleavy, Chief of Recreation
Mike Donnellon, Architectural Engineer II
Jon Noyes, Architectural Engineer II
Sheila Cox, Accountant IV
Suzanne Kici, Office Assistant
Michael Hull, Intern
Robert Daddow, Deputy County Executive
Dave Coleman, President
Leon Younger, President
Chairman Lewis congratulated Commissioner Kowall on her re -appointment to the Commission for another
three-year term. He also welcomed Gregory Jamian, who has been appointed to a three-year term replacing
former Parks Commissioner John Richards.
PUBLIC COMMENTS:
No questions were asked, nor comments received, by the public.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Palmer to approve the minutes of the meeting of
December 12, 2007, as written.
AYES: Crawford, Gregory, Jamian, Kowall, Lewis, McCulloch, Palmer, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Gregory, supported by Mrs. Kowall to approve the payment of the Internal
Service Funds Voucher Register for the month of November (FM 2, 08), and the Payment
Register for the Voucher Report for the month of November (FM 2, 08).
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(Commission Meeting, January 9, 2008)
Commissioner Kowall questioned the need for Commission approval of these payments. Staff will investigate
whether the action had been directed through prior Commission request or through bylaws and then report
back to the Commission.
AYES: Crawford, Gregory, Jamian, Kowall, Lewis, McCulloch, Palmer, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending November 30, 2007 (FM 2, 08) was accepted
as filed.
ACTIVITY REPORT:
The Activity Report for the month of November, 2007 was accepted as filed.
INTRODUCTION:
Chief of Recreation Jim Dunleavy introduced Michael Hull, an intern from Central Michigan University working
in the Recreation Section. Michael's 15-week internship will include providing assistance at The Fridge, special
events, strategic planning, and diversity training for summer camps.
ELECTION OF OFFICERS:
Chairman Lewis requested Commissioner McCulloch assume the position of Temporary Chairman for the
purpose of electing new officers for 2008.
Commissioner McCulloch assumed the Chair and opened the floor to nominations.
Moved by Mrs. Taub, supported by Mrs. Kowall to nominate Pecky D. Lewis, Jr. as Chairman
of the Oakland County Parks and Recreation Commission for 2008.
Moved by Mrs. Taub, supported by Mrs. Kowall to close nominations for Chairman and cast a
unanimous vote for Pecky D. Lewis, Jr.
AYES: Crawford, Gregory, Jamian, Kowall, Lewis, McCulloch, Palmer, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Taub, supported by Mr. VanderVeen to nominate Richard Skarritt as Vice
Chairman of the Oakland County Parks and Recreation Commission for 2008.
Moved by Mrs. Taub, supported by Mrs. Kowall to close nominations for Vice Chairman and
cast a unanimous vote for Richard Skarritt.
AYES: Crawford, Gregory, Jamian, Kowall, Lewis, McCulloch, Palmer, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, January 9, 2008)
Moved by Mrs. Kowall, supported by Mrs. Taub to nominate J. David VanderVeen as
Secretary of the Oakland County Parks and Recreation Commission for 2008.
Moved by Mrs. Kowall, supported by Mrs. Taub to close nominations for Secretary and cast a
unanimous vote for J. David VanderVeen.
AYES: Crawford, Gregory, Jamian, Kowall, Lewis, McCulloch, Palmer, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Chairman Lewis re -assumed the Chair and thanked the commissioners for their continuing support.
FISCAL REPORT: "THE PERFECT STORM":
Deputy County Executive Robert Daddow presented a fiscal report reflecting the county's economic
conditions, impact of the state budget, and the potential ramifications to the Parks Commission's budget.
MICHIGAN NATURAL RESOURCES TRUST FUND 2008 DEVELOPMENT GRANT APPLICATION:
Moved by Mr. Crawford, supported by Mr. VanderVeen to adopt the following resolution in
support of the submission of the Michigan Natural Resources Trust Fund grant application:
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that application for cost sharing grants from
the Michigan Natural Resources Trust Fund may be submitted by April 1,2008; and
WHEREAS, the Oakland County Parks and Recreation Commission has identified
and established priorities for acquisitions and improvements within the adopted Recreation
Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission recommends
submitting the following application to the Department of Natural Resources for a matching
grant:
NATURAL AREAS ACCESSIBILITY PROGRAM
NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and
Recreation Commission recommends submission of the above -said grant application with the
appropriate matching funds to be designated from the one -quarter mil for parks.
AYES: Crawford, Gregory, Jamian, Kowall, Lewis, McCulloch, Palmer, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
GRANT ACCEPTANCE — 2007 ACCESSIBLE BY DESIGN AWARD — WATERFORD OAKS:
Moved by Mr. Gregory, supported by Mr. Crawford to adopt the following resolution in support
of the acceptance of the Assessible by Design Awards grant for Waterford Oaks:
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(Commission Meeting, January 9, 2008)
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified of the approval of the WATERFORD OAKS ACCESSIBLE PLAYGROUND for
funding through the 2007 ACCESSIBLE BY DESIGN AWARDS grant program; and
WHEREAS, the requested Two Hundred and Fifty Thousand ($250,000.00) dollar
grant will help offset the cost of constructing this regional play facility at Waterford Oaks
County Park; and
WHEREAS, the matching funds for the WATERFORD OAKS ACCESSIBLE
PLAYGROUND, will come from the Y4 mil for parks;
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission supports acceptance of the 2007 ACCESSIBLE BY DESIGN
AWARD GRANT FOR THE WATERFORD OAKS ACCESSIBLE PLAYGROUND.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission has included the GRANT REVENUE and PROJECT EXPENSES for said
project in the budget for FISCAL YEAR 2008, thereby eliminating the need for a BUDGET
AMENDMENT.
AYES: Crawford, Gregory, Jamian, Kowall, Lewis, McCulloch, Palmer, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
REFINED PETROLEUM FUND TEMPORARY REIMBURSEMENT PROGRAM — SPRINGFIELD OAKS
GOLF COURSE:
Moved by Mrs. Kowall, supported by Mr. Jamian to adopt the following resolution in support
of accepting Michigan Department of Environmental Quality Reimbursement Funding for
Springfield Oaks Golf Course:
WHEREAS, the Michigan Department of Environmental Quality has notified Oakland County
Parks and Recreation Commission staff that we are eligible to receive reimbursement from
the Temporary Reimbursement Program for underground storage tanks; and
WHEREAS, the 80/20 grant up to $50,000 will help offset the cost of clean up at the
Springfield Oaks Golf Course.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission supports the acceptance of reimbursement funds from the State of
Michigan Department of Environmental Quality.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission recommends that, upon approval of this clean-up project, said Agreement will
be forwarded to the Oakland County Board of Commissioners for consideration and approval.
AYES: Gregory, Jamian, Kowall, Lewis, McCulloch, Palmer, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, January 9, 2008)
PROS CONSULTING CONTRACT CHANGE ORDER REQUEST:
Moved by Mr. McCulloch, supported by Mrs. Kowall to approve the change order request of
an additional $11,000 for travel expenses to the contract with PROS Consulting.
AYES: Crawford, Gregory, Jamian, Kowall, Lewis, McCulloch, Palmer, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
AWARD:
Chairman Lewis presented Executive Officer Dan Stencil with a special BRAVO Award for his 30 years of
service with the County of Oakland.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
---Commission has received correspondence from the Michigan Department of Natural Resources
announcing the award of the development and acquisition grants for 2007. Commissioner Taub requested a
copy of the full list of grant recipients be provided.
---Commissioner VanderVeen reported that Parks staff, and Chief of Recreation Jim Dunleavy in particular,
have been enormously helpful in the planning of the upcoming Fire and Ice Festival on January 25 and 26,
2008,
OLD BUSINESS:
Moved by Mr. VanderVeen, supported by Mr. Palmer to direct staff to proceed as discussed
in the December 12, 2007 Closed Session.
AYES: Crawford, Gregory, Jamian, Kowall, Lewis, McCulloch, Palmer, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
The next Commission meeting will be at 9:00 a.m. on Wednesday, February 6, 2008.
The meeting wips adjourned to a strategic master planning session at 10:51 a.m.
J. David VAderVeen Secretary Karen S. Kohn CPS/CAP, Recording Secretary
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