HomeMy WebLinkAboutMinutes - 2008.03.12 - 39212OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
March 12, 2008
Vice Chairman Skarritt called the meeting to order at 9:05 a.m. in the commission room of the Parks
Commission's administration office.
Vice Chairman Skarritt announced that, in the absence of Drain Commissioner John McCulloch, Joseph
Colaianne will be serving as his designee for the meeting.
COMMISSION MEMBERS PRESENT:
Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Joseph Colaianne, Hugh D. Crawford,
Vincent Gregory, Gregory Jamian, Eileen Kowall, Charles Palmer, Shelley Taub
COMMISSION MEMBERS ABSENT:
Chairman Pecky D. Lewis, Jr.
ALSO PRESENT:
Parks and Recreation
Oakland County Facilities Management
Oakland County 4-H Fair Association
Oakland County Horse Council
PUBLIC COMMENTS:
Sue Wells, Administrator — Parks & Rec. Operations
Frank Trionfi, Administrator — Parks Administration
Joseph Figa, Chief of Design and Development
Clyde Herb, Chief of Parks
Janet Pung, Marketing & Communications Officer
Jim Dunleavy, Chief of Recreation
Mike Donnellon, Architectural Engineer II
Sheila Cox, Accountant IV
Sandy Dorey, Therapeutic Recreation Supervisor
Suzanne Kici, Office Assistant
Mike Hughson, Property Management Specialist
LC Scramlin, General Manager
Dave Coleman, President
Debbie Morgan, President
Pam Que, Vice President
Oakland County Horse Council President Debbie Morgan thanked Executive Officer Dan Stencil and the
Parks Commission for the recent response to the Council's request for reconsideration of a meeting to
discuss the timeline for the proposed Building K construction at Springfield Oaks.
APPROVAL OF MINUTES:
Moved by Mr. Gregory, supported by Mrs. Taub to approve the minutes of the regular
meeting of February 6, 2008, as written.
AYES: Colaianne, Crawford, Gregory, Jamian, Palmer, Skarritt, Taub (7)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
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(Commission Meeting, March 12, 2008)
The Combined Statement of Operations for the month ending January 31, 2008 (FM 4, 08) was accepted as
filed.
ACTIVITY REPORT:
The Activity Report for the month of January, 2008 was accepted as filed.
OAKLAND COUNTY 4H FAIRBOARD REQUEST — SPRINGFIELD OAKS ACTIVITY CENTER:
Moved by Mr. Colaianne, supported by Mr. VanderVeen to approve the request from the
Oakland County Fair Association to apply through the Michigan Liquor License Commission
for a temporary liquor license for two special events being held at the Springfield Oaks
Activity Center in July, 2008.
AYES: Colaianne, Crawford, Gregory, Jamian, Palmer, Skarritt, Taub, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
GENERAL INFORMATION AND REGULATIONS REVISIONS:
Moved by Mr. Palmer, supported by Mr. Crawford to adopt the following resolution to approve
revisions to the Parks Commission's General Information and Regulations:
WHEREAS, the Oakland County Parks and Recreation Commission was established
by the Oakland County Board of Supervisors in 1966 under P.A. 261; and
WHEREAS, P. A. 261 includes a provision to allow county parks commissions to
make rules for the protection, regulation and control of all its facilities and areas with the
approval of the Oakland County Board of Commissioners; and
WHEREAS, the Oakland County Parks and Recreation Commission has established
rules and regulations for this protection, regulation and control; and
WHEREAS, revisions for clarification purposes are requested, which have been
reviewed and approved by the Oakland County Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission approves the revisions to the General Information and Regulations
as reviewed by Oakland County Corporation Counsel.
NOW THEREFORE BE IT FURTHER RESOLVED that these revised General
Information and Regulations be forwarded to the Oakland County Board of Commissioners
for approval.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Palmer, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
MINI -GRANT — CONCERT IN THE PARKS PROGRAM:
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(Commission Meeting, March 12, 2008)
Moved by Mr. Jamian, supported by Mrs. Kowall to adopt the following resolution to accept
the Mini -grant for the Concerts in the Park Program:
WHEREAS, the Oakland County Parks and Recreation Commission has applied for a $4,000
grant for the "Concerts In The Park" Program through the Oakland County Cultural Council
and Michigan Council for Arts and Cultural Affairs; and
WHEREAS, the "Concerts In The Park" Program was developed to promote music, arts and
culture across Oakland County based on input from community organizations, parks and
recreation department directors, and Oakland County Parks and Recreation Commission and
staff members; and
WHEREAS, the "Concerts In The Park" Program meets the Oakland County Parks and
Recreation Commission's goals and objectives of innovative specialized recreation programs
and cultural experiences; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and Recreation
Commission in determining future specialized recreation programs, in providing these
programs to communities and organizations where these resources are otherwise
unavailable and to increase exposure and appreciation for arts and culture.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission accepts the "Concerts In The Park" Mini -Grant application in the amount of
$4,000 through the Oakland County Cultural Council and Michigan Council for Arts and
Cultural Affairs.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Palmer, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
DISCOUNTS —ACTIVE MILITARY/ADAPTIVE RECREATION:
Commission discussed the proposed active military/adaptive recreation discounts, including the number of
active military members in the county, consideration for immediate or extended family members, plus the
possibility of waiving the park fees to those on active duty.
Moved by Mr. Jamian, supported by Mrs. Kowall to carry the proposed active military/adaptive
recreation discounts forward to the next meeting.
Commission directed staff to research the information as discussed and to prepare proposed language based
on the research for further review at the next Commission meeting.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Palmer, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
OAK MANAGEMENT CORP. LEASE ADDENDUM:
Corporation Counsel has recommended that the lease addendum for the negotiated rental rates with Oak
Management Corporation be approved by the Oakland County Board of Commissioners.
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(Commission Meeting, March 12, 2008)
Therefore, staff requested Commission approval of a resolution recommending the addendum be forwarded
for approval by the Oakland County Board of Commissioners.
Moved by Mrs. Taub, supported by Mr. Palmer to adopt the following resolution supporting
approval of the addendum to the Oak Management Corporation lease:
WHEREAS, this first Amendment (Amendment) is attached and made a part of a
certain Lease Agreement (Agreement) dated December 14, 2006, by and between the
COUNTY OF OAKLAND, (Lessor) a Michigan Municipal and Constitutional Corporation,
whose address is 1200 N. Telegraph Rd., Pontiac, Michigan, 48341, on behalf of the
OAKLAND COUNTY PARKS AND RECREATION COMMISSION (Parks), and E. A. FULLER
OAK MANAGEMENT CORPORATION (Lessee), a Michigan Corporation; and
WHEREAS, the Lessor and the Lessee agree to revise the rental payments for the
Premises for the year 2008; and,
WHEREAS, the Agreement provides that the Lessee may extend the Lease through
2015 if it meets the conditions stated in the Agreement; and,
WHEREAS, the Lessor and Lessee are desirous of establishing the rental payments
for the years 2009 through 2015 (which will be the same for the year 2008) at this time.
NOW THEREFORE BE IT RESOLVED, in consideration of the mutual promises and
covenants set forth below, the Lessor and Lessee agree as follows:
1. Section 4 TERM of LEASE of the Agreement is revised to read as follows:
Tenth Amendment:
A. Section 1.3 of the Concession Agreement is amended to include the following
paragraph:
"Providing Lessee shall not be in default under the terms and conditions of this Agreement, it
shall have the right at its option to extend the term of this Agreement for an additional seven
(7) year period to commence on January 1, 2009 and end on December 31, 2015 at the
rental payments for the premises as set forth in Section 5 of this Agreement.
2. Section 5 LEASED PREMISES and RENT of the Agreement is revised to read as
follows:
B. Paragraph 4.2 of the Concession Agreement is modified to substitute the
following in its entirety:
4.2 Payments by Lessee.
Lessee, in consideration of this Agreement, hereby covenants and agrees to pay the
Lessor the following sums (which include charges for heat, electricity and water service) as
rent for the Premises for the year 2008, and, if the Agreement is extended, for the years 2009
through 2015, to wit:
White Lake Oaks
Lessee shall pay as rental eleven and one-half percent (11.5%) of total annual gross
sales.
Addison Oaks Conference Center
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Lessee shall pay as rental nine and one-half percent (9.5%) of total annual gross
sales.
Addison Oaks Concession Stand
Lessee shall pay as rental one hundred percent (100%) of the annual gross sales up
to $1,600 and twelve percent (12%) of the total annual gross sales over $1,600.
Springfield Oaks Golf Clubhouse
Lessee shall pay as rental ten percent (10%) of the total annual gross.
Springfield Oaks Activity Center
Lessee shall pay as rental ten percent (10%) of the total annual gross sales.
Waterford Oaks Activity Center
Lessee shall pay as rental ten percent (10%) of the total annual gross sales.
Red Oaks Golf Course
Lessee shall provide vending machines for the golf course pro shop and concession
services for the golf course and shall pay as rental ninety percent (90%) of the total annual
gross sales.
Red Oaks Wave Pool Concession Stand
Lessee shall pay as rental twelve percent (12%) of the total annual gross sales.
Waterford Oaks Wave Pool Concession Stand
Lessee shall pay as rental twelve percent (12%) of the total annual gross sales.
Waterford Oaks Refrigerated Toboggan Run
Lessee shall pay as rental ten percent (10%) of the total annual gross sales.
Groveland Oaks Concession Stand
Lessee shall pay as rental twelve percent (12%) of the total annual gross sales.
Independence Oaks Concession Stand
Lessee shall pay as rental one hundred percent (100%) of the annual gross sales.
Glen Oaks Golf Clubhouse
Lessee shall pay as rental sixteen percent (16%) of the total annual gross sales on
the banquet facility and grill room facility.
Lyon Oaks Golf Clubhouse
Lessee shall pay as rental fifteen and one-half percent (15.5%) of the total annual
gross sales on the banquet facility and grill room.
The term gross sales shall include the gross amount of all sales of every kind and
description made in, upon, or resulting from the conduct of the business of Lessee upon the
various recreational facilities covered by this Agreement, but after deduction therefrom
refunds made in the normal course of business, service charges and amounts paid for sales
tax. Net proceeds from vending machines shall be included in gross sales. All percentage
payments provided hereunder shall be payable quarterly, not later than the thirtieth (30th) day
following the end of the first three (3) months of operation and the end of each three (3)
month period thereafter, and shall be based upon reports furnished by Lessee to the Lessor
with such payments. Lessee shall furnish to the Lessor within sixty (60) days after the closing
of each calendar year a report certified to by an officer of Lessee, showing Lessee's gross
receipts during the preceding calendar year, the amount of any accumulated prior deficiency
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in percentage payments, and the net percentage payment, if any, owing hereunder for such
period, provided that, if at the end of any quarter it is determined that Lessee has paid for
said year to date a greater sum than would have been payable under the provisions hereof,
an adjustment shall be made for such excess payment. If payments from the Lessee are not
made within the specified sixty (60) days after the closing of each calendar year, simple
interest shall accrue, but will not result in a violation of the Concession Agreement.
AYES: Colaianne, Gregory, Jamian, Kowall, Palmer, Skarritt, Taub, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
KIDWELL PROPERTY ACQUISITION:
Moved by Mr. Gregory, supported by Mr. Jamian to authorize staff to remove the contingency
on the purchase agreement for the Kidwell residence in Waterford Township.
AYES: Colaianne, Gregory, Jamian, Kowall, Palmer, Skarritt, Taub, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
---The public meeting to present the draft of the Strategic Master Plan has been rescheduled to 6:30 p.m. on
Wednesday, April 2 at the Waterford Oaks Activity Center.
---Recognition lunch has been scheduled for noon on Friday, April 11 at the Waterford Oaks Activity Center.
---Commission directed staff to research the appropriate approval process to accept the donation of 250
yards of 50' high protective netting plus 16 poles from Oak Management Corporation, and then present the
information required to accept the donation.
OLD BUSINESS:
Commission discussed the 4-H Horse Council's request for a meeting with Chairman Lewis and Executive
Officer Stencil. Although sympathetic to the Horse Council's concerns, the Commission reiterated the
importance of determining priorities based on the strategic plan. After further discussion, Commission
concurred to suggest Chairman Lewis and Executive Officer Stencil meet with the Horse Council.
NEW BUSINESS:
Commissioner VanderVeen shared information on recently introduced legislation (SB 1186) that proposes
moving all county taxes to a summer collection.
Meeting was adjourned at 10:05 a.m.
The next Comm�ksion meeting will be at 9:00 a.m. on Wednesday, April 2, 2008.
David ee-Secretary Karen S. Kohn CPS/CAP, Recording Secretary