HomeMy WebLinkAboutMinutes - 2008.12.10 - 39222OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
December 10, 2008
Chairman Lewis called the meeting to order at 9:10 a.m. in the commission room of Parks and
Recreation's administration office.
Mr. Joe Colaianne attended the meeting as Mr. McCulloch's representative.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen,
Joe Colaianne, Hugh Crawford, Vincent Gregory, Gregory Jamian, Eileen Kowall, Shelley Taub
COMMISSION MEMBERS ABSENT:
Charles Palmer
ALSO PRESENT:
Parks and Recreation
Oakland County Facilities Management
Soils, Materials Engineers, Inc.
North Oakland Headwaters Land
Conservancy
PUBLIC COMMENTS:
No public comments were made.
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Manager-P & R Operations
Mike Donnellon, Chief, Parks Fac. Maint. Oper.
James Dunleavy, Chief, Parks Oper.-N. District
Larry Gee, Chief, Parks Oper.-S. District
Sheila Cox, Capital Improvement Coordinator
Desiree Stanfield, P & R Supv. - Communications
Karen Kohn, Supv. — P & R Admin. Services
Jon Noyes, Supv. — P & R Planning
Phil Castonia, P & R Business Dev. Rep.
Derenda Howard, Recreation Supervisor
Sarah Grisdalla, Intern
Mike Thibodeau, Project Advisor
Mike Hughson, Property Management Specialist
Jeff Lanier, Project Manager
Katie Anderson, Executive Director
Moved by Mr. Skarritt, supported by Mr. Colaianne to approve the minutes of the
meeting of November 12, 2008 as written.
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(Commission Meeting, December 10, 2008)
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
PAYMENT APPROVAL:
Moved by Mr. Crawford, supported by Mr. VanderVeen to approve the following
payments:
• Internal Service and Department Funds Payment Register for the month of
October (FM 1, FY 2009)
• Payment Register for Voucher Report Period of October (FM 1, FY 2009).
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Jamian, supported by Mr. VanderVeen to accept the Combined Statement
of Operations for the month ending October 30, 2008 (FM 1, FY 2009).
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT:
Moved by Mr. Gregory, supported by Mr. Jamian to accept the Capital Improvement
Program budget report for the month ending September 30, 2008 Revised (FM 13, FY
2008).
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORTS:
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(Commission Meeting, December 10, 2008)
The corrections on the September activity report discussed at the November 12 meeting have
been noted, and adjustments have been made. Staff will review numbers for the grill room at
Glen Oaks and report at next meeting. The activity reports for October and November, FY 2009
were accepted.
AWARD PRESENTATIONS:
Katie Anderson, Executive Director of the North Oakland Headwaters Land Conservancy,
presented the 2008 Blue Heron Award to the Commission in recognition of its effort to preserve
park land and natural areas and open spaces while creating recreational opportunities for all the
people of Oakland County.
Recreation Supervisor Derenda Howard presented "Best Teen Program" award, as well as the
"Best Family Program" award received from the Michigan Recreation and Park Association
during the Programming Our World conference in November.
SHERIFF'S OFFICE LAW ENFORCEMENT SERVICES CONTRACT:
Moved by Mr. Jamian, supported by Mr. Crawford to approve the one-year renewal for
the Oakland County Sheriff's Office Law Enforcement Services contract.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
FY2008 YEAR-END QUARTER FINANCIAL REPORT:
Moved by Mrs. Taub, supported by Mr. Gregory to accept the FY2008 Year -End Quarter
Financial Report as written.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS L.U.S.T. SITE REMEDIATION PROJECT:
Moved by Mr. VanderVeen, supported by Mr. Jamian to approve the $14,000 increase to
the reimbursement program; and the expenditure in the amount of $167,300, for the
identification of the remediation project scope which includes the necessary remediation
of the leaking underground storage tank at Springfield Oaks Golf Course maintenance
facility; thereby increasing Springfield Oaks Golf Course Contributions Operating
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(Commission Meeting, December 10, 2008)
Revenue by $43,207; increasing Springfield Oaks Golf Course Grounds Maintenance
Expense by $141,717; and decreasing contingency by $98,510.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
2009 COMMUNITY ASSISTANCE PROGRAM:
Moved by Mr. Jamian, supported by Mr. Colaiamne to approve the 2009 Community
Assistance Program Proposal in the amount of $100,000, with the following change:
Paragraph 4: remove the words "struggling or" from the proposal.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
CATALPA OAKS MASTER PLAN:
Moved by Mr. Gregory, supported by Mr. Crawford to approve the following resolution
to adopt the Catalpa Oaks County Park Master Plan — 2008.
WHEREAS, the Oakland County Parks and Recreation Commission has reviewed the
Catalpa Oaks County Park Master Plan — 2008; and
WHEREAS, the Catalpa Oaks County Park Master Plan — 2008 was developed in
response to needs and deficiencies as identified by citizen surveys and input from county and
local government officials, and Oakland County Parks and Recreation Commission and staff,
and
WHEREAS, the Catalpa Oaks County Park Master Plan — 2008 meets the Oakland
County Parks and Recreation Commission's long-range goals, objectives and financial funding
as identified in the Oakland County Parks and Recreation Master Plan Update — 2007 and the
Oakland County Parks and Recreation Commission Strategic Master Plan — 2008; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in guiding the operation of Catalpa Oaks County Park by lending
direction while remaining flexible to allow for adjustments in creative and responsible
management.
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(Commission Meeting, December 10, 2008)
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission approves the adoption of the Catalpa Oaks County Park Master Plan — 2008.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
CLOSED SESSION:
Moved by Mrs. Taub, supported by Mr. Gregory to adjourn to Closed Session for the
purpose of discussing proposed land acquisitions.
ROLL CALL VOTE:
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 10:17 a.m. The meeting resumed in open session at
10:52 a.m.
PROPERTY ACQUISITION:
Moved by Mrs. Kowall, supported by Mr. Colaianne to authorize staff to proceed
according to the discussion in the Closed Session.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
OLD BUSINESS:
There was no old business.
NEW BUSINESS:
—We were not funded this year for a Michigan Natural Trust Fund grant application that was
submitted in the spring. Based on the scores received, staff will address key issues and resubmit
the application in January 2009.
EXECUTIVE OFFICER'S REPORT:
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In addition to the Executive Officer's report filed in the agenda, the following was also noted:
--A full-time staff person is now dedicated to the recruitment and training of all volunteers.
--The Tolliver property purchase at Waterford Oaks closed on December 5, 2008 in the amount
of $1.2 million dollars.
--There is currently a hiring freeze issued by the County of Oakland. Executive Officer Stencil
will present the need to hire 3-4 key positions to the Budget Task Force. The positions are
necessary to implement the strategic master plan.
--Executive Officer Stencil commended the commission for 100% attendance to the commission
meetings this year. The participation and support from the commission is very valuable and
appreciated by the staff.
--Executive Officer Stencil invited the commission to attend the staff Christmas Party which will
be held on Friday, December 19 at noon at the Waterford Oaks Activity Center. Please R.S.V.P.
to Joan or Lynn by December 12.
PRESENTATION:
Chairman Lewis and Executive Officer Stencil recognized Commissioners Hugh Crawford,
Vincent Gregory and Eileen Kowall for their years of service to the parks commission, and
presented each of them with a plaque and a gold card.
Meeting adjourned at 11:12 a.m. The next meeting is scheduled for 9 a.m. on Wednesday,
January 14, 2009.
J. David anderVeen, Secretary / SuzdAe L. Kici, Recording Secretary
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