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Home My WebLink AboutMinutes - 2009.01.14 - 39223OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING January 14, 2009 Chairman Lewis called the meeting to order at 9:21 a.m. in the commission room of Parks and Recreation's administration office. Mr. Joe Colaianne attended the meeting as Mr. McCulloch's representative. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim Burns, Joe Colaianne, Gregory Jamian, Christine Long, Charles Palmer, John Scott COMMISSION MEMBERS ABSENT: Robert Kostin ALSO PRESENT: Parks and Recreation Oakland County Facilities Management PUBLIC COMMENTS: No public comments were made. APPROVAL OF MINUTES: Daniel Stencil, Executive Officer Sue Wells, Manager-P & R Operations Mike Donnellon, Chief, Parks Fac. Maint. Oper. Sheila Cox, Capital Improvement Coordinator Desiree Stanfield, Supv. - Communications Karen Kohn, Supv. — P & R Admin. Services Jon Noyes, Supv. — P & R Planning Phil Castonia, P & R Business Dev. Rep. Mike Hughson, Property Management Specialist Moved by Mr. Jamian, supported by Mr. Skarritt to approve the minutes of the Catalpa Oaks Public Hearing meeting of December 10, 2008 as written. AYES: Burns, Colaianne, Jamian, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Colaianne, supported by Mr. Skarritt to approve the minutes of the meeting on December 10, 2008 with the following change: 4-1 (Commission Meeting, January 14, 2009) Page 4-3 under Springfield Oaks L.U.S.T. Site Remediation Project, change the motion to read: Moved by Mr. VanderVeen, supported by Mr. Jamian to approve the $14,000 increase to the reimbursement program; and the expenditure in the amount of $167,300, for the identification of the remediation project scope which includes the necessary remediation of the leaking underground storage tank at Springfield Oaks Golf Course maintenance facility; thereby increasing Springfield Oaks Golf Course Contributions Operating Revenue by $43,207; increasing Springfield Oaks Golf Course Grounds Maintenance Expense by $141,717; and decreasing contingency by $98,510. AYES: Burns, Colaianne, Jamian, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. PAYMENT APPROVAL: Moved by Mr. Palmer, supported by Mr. VanderVeen to approve payments for the Internal Service and Department Funds Payment Register for November 2008 (FM 02, FY 2009), and the Payment Register for the voucher period of November 2008 (FM 02, FY 2009). AYES: Burns, Colaianne, Jamian, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. COMBINED STATEMENT OF OPERATIONS: Moved by Mr. Palmer, supported by Mr. Jamian to accept the Combined Statement of Operations for the month ending November 30, 2008 (FM 02, FY 2009). AYES: Burns, Colaianne, Jamian, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. ACTIVITY REPORT: Sue Wells, Manager of Parks and Recreation Operations, discussed the change in how rounds of golf will be counted. Beginning this fiscal year, all rounds of golf will be considered 18 holes for tabulating purposes. 4-2 (Commission Meeting, January 14, 2009) The activity report for December, 2008 (FM 03, FY 2009) was accepted. ELECTION OF OFFICERS: Chairman Lewis requested Commissioner Palmer assume the position of Temporary Chairman for the purpose of electing new officers for 2009. Commissioner Palmer assumed the Chair and opened the floor to nominations. Moved by Mr. Jamian, supported by Mrs. Long to nominate Pecky D. Lewis, Jr. as Chairman of the Oakland County Parks and Recreation Commission for 2009, Richard Skarritt as Vice Chairman of the Oakland County Parks and Recreation Commission for 2009, and J. David VanderVeen as Secretary of the Oakland County Parks and Recreation Commission for 2009, and to close the ballot for nominations. AYES: Burns, Colaianne, Jamian, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Chairman Lewis re -assumed the Chair and thanked the commissioners for their continued support. MICHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT GRANT: Moved by Mr. Palmer, supported by Mr. VanderVeen to adopt the following resolution to apply for the Michigan Natural Resources Trust Fund Development Grant: WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that application for cost sharing grants from the Michigan Natural Resources Trust Fund may be submitted by April 1, 2009; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for acquisitions and improvements within the adopted Recreation Master Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following application to the Department of Natural Resources for matching grant: NATURAL AREAS ACCESSIBILITY PROGRAM 4-3 (Commission Meeting, January 14, 2009) NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and Recreation Commission recommends submission of the above -said grant application with the appropriate matching funds to be designated from the one -quarter mil for parks. AYES: Burns, Colaianne, Jamian, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. RIGHT OF FIRST REFUSAL AGREEMENT: After review of the agreement, Commission instructed staff to further investigate the use of this agreement, and the authorization required from the Board of Commissioners to utilize this agreement. Mr. Colaianne offered to meet with staff, Mike Hughson and Corporation Counsel to discuss the legal requirements regarding this document. Staff will report their findings at the next meeting. PLANNING, CIP AND PURCHASING QUARTERLY REPORTS: Jon Noyes, Supervisor of Planning, Mike Donnellon, Chief of Parks Facilities, Operations and Maintenance, and Joan Daniels, Buyer II from Purchasing provided quarterly updates to the commission. WATERFORD OAKS PARCEL SPLIT REQUESURESOLUTION: Moved by Mr. VanderVeen, supported by Mr. Palmer to adopt the following resolution supporting the combination and splitting of said parcels of land into one parcel of land: WHEREAS, the County of Oakland is the owner of Waterford Oaks County Park located in Waterford Township; and WHEREAS, staff is currently working on the Master Plan Revision for Waterford Oaks County Park; and WHEREAS, Oakland County Parks and Recreation has recently acquired several parcels of land adjacent to Waterford Oaks County Park; and WHEREAS, with the additional properties the land described as Waterford Oaks County Park contains 17 separately described and registered parcels comprising 177.599 acres of land; and WHEREAS, the Oakland County Parks and Recreation - Administration complex is located on a parcel of land that is shared with the Oakland County Children's Village complex; and (Commission Meeting, January 14, 2009) WHEREAS, combination of these parcels and splitting of the parcel of land where the Oakland County Parks and Recreation — Administration complex is located, will assist in the effective management of this land for the protection of natural resources, potential development or renovation of this land; and WHEREAS, this effort is consistent with the Strategic Plan Objective 2.1, in the development of an asset management plan for Oakland County Parks and Recreation. NOW THEREFORE BE IT RESOLVED the Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and approve the combination and splitting of said parcels of land into one parcel of land, contingent upon the approval of said combination and splitting of the parcels of land by Oakland County Corporation Counsel. BE IT FURTHER RESOLVED the Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners direct its Chairperson or designee to execute said combination and splitting of said parcels of land. AYES: Burns, Colaianne, Jamian, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2009 MASTER ('AT.FNT)AR- Moved by Mr. Jamian, supported by Mrs. Long to approve the 2009 Master Calendar as proposed. AYES: Burns, Colaianne, Jamian, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's report filed in the agenda, the following was also noted: --Springfield Oaks — Verizon antenna is expected to be installed in March or April. The initial payment of $27,000 will be due at that time, with an additional $5,000 for administrative costs. --Commission directed staff to request the new county treasurer attend a commission meeting to report on our investments and how they are being handled, after he takes office in July. 4-5 (Commission Meeting, January 14, 2009) OLD BUSINESS: There was no old business. NEW BUSINESS: There was no new business. CLOSED SESSION: Moved by Mr. Jamian, supported by Mr. VanderVeen to adjourn to Closed Session for the purpose of discussing proposed land acquisitions. ROLL CALL VOTE: AYES: Burns, Colaianne, Jamian, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) A sufficient majority having voted, the motion carried. The Chair declared the meeting closed at 10:37 a.m. The meeting resumed in open session at 11:10 a.m. PROPERTY ACQUISITION: Moved by Mr. Talmer, supported by Mr. Jamian to authorize staff to proceed according to the discussion in the Closed Session. AYES: Burns, Colaianne, Jamian, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Meeting adjourned at 11:11 a.m. The next meeting is scheduled for 9 a.m. on Wednesday, February 11, 2009. J. David Van �e—rVeen, Secretary Su a e L. Kici, Recording Secretary .R OAKLAND COUNTY PARKS AND RECREATION COMMISSION PUBLIC HEARING — MICHIGAN NATURAL RESOURCES TRUST FUND APPLICATION January 14, 2009 Chairman Lewis called the public hearing to order at 9:10 a.m. in the commission room of Parks and Recreation's administration office. Mr. Joe Colaianne attended the meeting as Mr. McCulloch's representative. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim Burns, Joe Colaianne, Gregory Jamian, Christine Long, Charles Palmer, John Scott COMMISSION MEMBERS ABSENT: Robert Kostin ALSO PRESENT: Parks and Recreation Daniel Stencil, Executive Officer Sue Wells, Manager-P & R Operations Mike Donnellon, Chief, Parks Fac. Maint. Oper. Oakland County Facilities Management Oakland County Planning Sheila Cox, Capital Improvement Coordinator Desiree Stanfield, Supv. - Communications Karen Kohn, Supv. — P & R Admin. Services Jon Noyes, Supv. — P & R Planning Phil Castonia, P & R Business Dev. Rep. Mike Hughson, Property Management Specialist Mike Zak, Photographer The Michigan Department of Natural Resources has notified staff that the deadline to submit applications to request matching Michigan Natural Resources Trust and Land funds for 2009 is April 1. A public hearing is also a requirement of the DNR to qualify for funds. The development project staff selected is as follows: Natural Areas Accessibility Program Highland Oaks, Lyon Oaks and Rose Oaks County Parks Project Description: This project encompasses construction of a series of boardwalks, fishing piers, boat launches and wildlife viewing platforms to promote recreational access to significant natural areas at Highland Oaks, Lyon Oaks and Rose Oaks County Parks. The project will include 1,600 feet of boardwalk, 200 feet of floating piers, and three wildlife viewing platforms to promote current recreational initiatives including trail connectivity, educational outreach, universal accessibility, wildlife -based recreation, and water recreation access. The preliminary project total is $500,000, with a 44/56 grant match in the amount of $220,000 from the MNRTF and $280,000 from Oakland County Parks and Recreation. This grant project is consistent with the goals and objectives of the 2007 Oakland County Parks and Recreation Master Plan. The amenities created through the project will address recreational needs identified in county -wide interest surveys, providing increased opportunities for fishing, wildlife viewing, educational programming, and trail use in underutilized areas within the county parks system. No questions were asked, nor comments received by the public. The public hiRring adjourned at 9:16 a.m. J. David VanderVeen, Secretary = Suz'n e L. Kici, Recording Secretary