HomeMy WebLinkAboutMinutes - 2009.04.08 - 39225OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 8, 2009
Chairman Lewis called the meeting to order at 9:06 a.m. in the commission room of the Parks Commission's
administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Christine Long, John McCulloch, Charles Palmer, John Scott
COMMISSION MEMBERS ABSENT:
Robert Kostin
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Sheriff's Office -Parks Div
Oakland County Facilities Management
Oakland County Corporation Counsel
Oakland County 4-H Fair Association
Pros Consulting, Inc.
Private Citizens
PUBLIC COMMENTS:
There were no comments or questions.
AWARD PRESENTATION:
Daniel Stencil, Executive Officer
Sue Wells, Manager — Parks & Rec. Operations
Mike Donnellon, Chief -Parks Fac., Maint. & Ops.
Jon Noyes, Supervisor — Planning
Terry Fields, Chief - Recreation Programs & Services
Desiree Stanfield, Supervisor - Communications
Brian Menghini, Supervisor II — Fiscal Services
Phil Castonia, Business Development Rep.
Stephanie Mackey, Business Development Rep.
Melissa Prowse, Business Development Rep,
Kathleen Dougherty, Education Resource Specialist
Laurie Stasiak, Recreation Program Supervisor
Cindy Weil, Communications Assistant
Joan Daniels, Buyer
Kelly Sexton, Sergeant
Mike Hughson, Property Management Specialist
Jody Hall, Assistant Corporation Counsel
Dave Coleman, President
Leon Younger, President
Mitch Seelye, Farmington Hills
Joey Long, Commerce
Courtney Long, Commerce
Commissioner Palmer was presented with a plaque in recognition of his ten years of service on the Parks
Commission.
Kathleen Dougherty, Education Resource Specialist, was recognized with a special "Leon Award" for her
efforts in leading the Green Initiatives Team in developing and implementing a "green" policy, furthering the
goals of the Commission's strategic master plan.
STAFF INTRODUCTIONS:
Executive Officer Dan Stencil introduced the following new full-time staff members:
4-1
(Commission Meeting, April 8, 2009)
• Terry Fields, Chief - Recreation Programs and Services.Terry was formerly at West Bloomfield
Township Parks and Recreation, serving as Recreation Superintendent.
• Laurie Stasiak, Recreation Program Supervisor—Aquatics/Health &Fitness. Lauriewas also formerly
at West Bloomfield Township Parks and Recreation, serving as Recreation Coordinator with
experience in special event programming, camps, aquatics, and customer service.
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Ms. Long to approve the minutes of the regular meeting
of March 4, 2009, as written.
AYES: Burns, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Scott, supported by Mr. Skarrittto approve the Internal Service & Department
Funds Payment Register for February, 2009 (FM 5, FY2009) and the Payment Register for
the Voucher Report Period for February, 2009 (FM 5, FY2009).
AYES: Burns, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Palmer, supported by Mr. VanderVeen, to approve the Combined Statement of
Operations for the month ending February 28, 2009 (FM 5, FY2009).
AYES: Burns, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
The Activity Reports for the months of February and March 2009 (FM 5 and 6, FY2009) were accepted as
filed.
The heading for the March report will be changed to correctly reflect the fiscal month as FM 6.
BID - ADMINISTRATION BUILDING ROOF AND SKYLIGHT REPLACEMENT:
Moved by Mr. Skarritt, supported by Ms. Long to award the contract for the administration building roof
replacement at Waterford Oaks, including Base Bid 1 for the complete removal of the existing asphalt shingles
and the installation of new asphalt shingles, roof sheathing as needed, and related miscellaneous items; and
Base Bid 2 for the complete removal of the existing EDPM roof and the installation of a new EDPM roof, roof
4-2
(Commission Meeting, April 8, 2009)
sheathing as needed, and related miscellaneous items, to the low bidder, Constantine Construction, in the
amount of $39,500.00, plus a five percent contingency of $1,975.00, for a total approved amount of
$41,475.00. Motion also to award the contract for the skylight replacement for the administration building at
Waterford Oaks to the low bidder, Abbott K. Schlain in the amount of $17,120.00, plus a five percent
contingency of $856.00, for a total approved amount of $17,976.00.
AYES: Burns, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
O. C. WATER RESOURCES COMMISSION/SOCRRA EASEMENT/AGREEMENT:
Chief -Parks Facilities, Maintenance, and Operations Mike Donnellon presented an update on the status of
the proposed Red Oaks Golf Course — Entrance Drive Relocation Project in conjunction with the proposed
easement agreement with the Southeastern Oakland County Resource Recycling Authority (SOCRRA).
COPS HIRING RECOVERY PROGRAM GRANT:
Business Development Representative Phil Castonia presented information on proposed grant funding for the
COPS Hiring Recovery Program (CHRP) through the American Recovery and Reinvestment Act of 2009,
requesting Commission approval of a resolution for the grant application.
Moved by Mr. VanderVeen, supported by Mrs. Long to adopt the following resolution in
support of a grant application for the COPS Hiring Recovery Program (CHRP) through the
American Recovery and Reinvestment Act of 2009:
WHEREAS, up to $1 billion in general funding was appropriated for the COPS Hiring
Recovery Program (CHRP) through the American Recovery and Reinvestment Act of 2009;
and
WHEREAS, CHRP is a competitive grant program designed to address the full-time
sworn officer needs of state, local and tribal law enforcement agencies nationwide; and
WHEREAS, CHRP provides funding directly to law enforcement agencies to hire new
and/or rehire career law enforcement officers in an effort to create and preserve jobs, and to
increase their community policing capacity and crime -prevention efforts; and
WHEREAS, CHRP grants will provide 100 percent funding for approved entry-level
salaries and fringe benefits of full-time officers for 36 months of grant funding; and
WHEREAS, CHRP grants may be used on or after the official grant award start date
to: (1) hire new officer positions (including filling existing officer vacancies that are no longer
funded in an agency's budget); (2) rehire officers who have been laid off as a result of state,
local or tribal budget cuts unrelated to the receipt of grant funding; or (3) rehire officers who
are scheduled to be laid off on a specific future date as a result of state, local or tribal budget
cuts unrelated to receipt of grant funding; and
WHEREAS, there is no local match requirement for CHRP; however, grant funding
requests must be based on the current full-time entry-level salary and fringe benefits package
of an officer in the department; and
WHEREAS, any additional costs for higher than entry-level salaries and fringe
benefits will be the responsibility of the grantee agency; and
4-3
(Commission Meeting, April 8, 2009)
WHEREAS, at the conclusion of federal funding, grantees must retain all sworn
officer positions awarded under the CHRP program for a minimum of 12 months following the
36-month grant period; and
WHEREAS, all state, local and tribal law enforcement agencies that have primary law
enforcement authority are eligible to apply for CHRP grants through April 14, 2009; and
WHEREAS, the Oakland County Sheriff's Office has primary law enforcement
authority in the Oakland County Parks; and
WHEREAS, Oakland County Parks and Recreation Commission wishes to apply for
CHRP grant funding through its contracted law enforcement agency, the Oakland County
Sheriff's Office; and
WHEREAS, the CHRP grant funding will assist the Oakland County Parks and
Recreation Commission in its strategic planning efforts through measure 4.5.3 to "Develop
new or alternative revenue funds to support operational costs..."
NOW THEREFORE BE IT RESOLVED that Oakland County Parks and Recreation
Commission hereby officially authorizes the Oakland County Sheriff to apply for a CHRP
grant on the Commission's behalf.
Commission directed staff, once the grant is ready for acceptance, to evaluate the entire contract to ensure it
fits our needs.
AYES: Burns, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
DEVELOPMENT OF BUSINESS PLANS POLICY:
Moved by Mr. McCulloch, supported by Mr. Palmer to approve the Development of Business
Plans Policy as presented.
AYES: Burns, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
LYON OAKS BUSINESS PLAN:
Moved by Mr. McCulloch, supported by Mr. Palmer to approve the Lyon Oaks Business Plan,
as presented.
AYES: Burns, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
4-4
(Commission Meeting, April 8, 2009)
QUARTERLY REPORT — PURCHASING:
Joan Daniels, Buyer for Oakland County Purchasing, presented the purchasing activity report for the second
quarter of FY 2009.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
---Deadline to register for the 2009 Special Park Districts Forum hosted by the Lake County Forest Preserve
District in Illinois is April 30.
---Parks staff are planning to make a presentation to the DNR's administrative staff on May 4 regarding SB
388 and 389, the proposed MDNR "Park Passport" Program.
Moved by Mr. VanderVeen, supported by Mr. Skarritt in opposition to Senate Bill 388 and 389
for the proposed Michigan Department of Natural Resources' "Park Passport' Program.
AYES: Burns, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
---Commission netted $30,000 in savings as a result of their approval to purchase a two-year supply of
fertilizer for the parks on a buy -ahead program.
NEW BUSINESS:
---Commissioner McCulloch recommended staff promote the Oakland County Parks and Recreation
Commission by providing photos of the Oakland County Parks to the offices of local congressmen.
---Business Development Representative Stephanie Mackey announced partnership with Upland Hills for the
39th Anniversary Celebration Earth Day Expo in Rochester Hills on April 18 and 19.
CLOSED SESSION:
Moved by Mr. Scott, supported by Mr. Palmer to adjourn to Closed Session for the purpose of
discussing proposed land acquisitions.
ROLL CALL VOTE:
AYES: Burns, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 10:20 a.m. The meeting resumed in open session at 12:31 p.m.
PROPERTY ACQUISITION:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to authorize staff to proceed
according to the discussion in the Closed Session.
4-5
(Commission Meeting, April 8, 2009)
AYES: Burns, Lewis, McCulloch, Palmer, Scott, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
Meeting was adjourned at 12:32 p.m.
The next Commission meeting will be at 9:00 a.m. on Wednesday, April 15, 2009.
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
EM