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Home My WebLink AboutMinutes - 2009.04.15 - 39226OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING April 15, 2009 Chairman Lewis called the meeting to order at 9:12 a.m. in the commission room of the Parks Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim Burns, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott ALSO PRESENT: Parks and Recreation Oakland County Facilities Management Oakland County Corporation Counsel Pros Consulting, Inc. Private Citizen PUBLIC COMMENTS: There were no comments or questions. RESIDENTIAL PROPERTY LEASE POLICY: Daniel Stencil, Executive Officer Sue Wells, Manager — Parks & Rec. Operations Mike Donnellon, Chief -Parks Fac., Maint. & Ops. Jon Noyes, Supervisor — Planning Terry Fields, Chief - Recreation Programs & Services Desiree Stanfield, Supervisor - Communications Phil Castonia, Business Development Rep. Stephanie Mackey, Business Development Rep. Melissa Prowse, Business Development Rep. Jim Dunleavy, Chief -Parks Maint. & Ops. North Larry Gee, Chief -Parks Maint. & Ops. South Sheila Cox, Capital Improvement Coordinator Mike Hughson, Property Management Specialist Jody Hall, Assistant Corporation Counsel Leon Younger, President Mitch Seelye, Farmington Hills Moved by Mr. VanderVeen, supported by Mr. Burns to approve the Residential Property Lease Policy with the following changes: Page 4-2: A-3 The Executive Officer shall review all proposals for a new residential property and a new residential property may only be established with the Executive Officer's recommendation and approval by the Oakland County Parks and Recreation Commission. Page 4-2: A-4 If approved by the Oakland County Parks and Recreation Commission, the residential property shall be listed as a residential property on the property maps and facility inventory descriptions kept by Planning Section and given an asset number. Page 4-4: 2—a. Each residential property shall be inspected and evaluated annually by the Facilities Maintenance Section, including the Facilities Maintenance Supervisor, Park Supervisor, and District Chief. The date and time should be scheduled and coordinated with Facilities Maintenance staff, the District Chief, and the tenant. AYES: Burns, Kostin, Lewis, Long, McCulloch, Scott, Skarritt, VanderVeen (8) NAYS: Palmer (1) Motion carried on a voice vote. 4-1 (Commission Meeting, April 15, 2009) Moved by Mrs. Long, supported by Mr. Scott directing staff to develop a resolution for the Oakland County Board of Commissioners' approval to grant the Oakland County Parks and Recreation Commission authority to administer and execute all residential property lease agreements. AYES: Burns, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. PHILABAUM RESIDENTIAL PROPERTY LEASE AGREEMENT: Moved by Mr. McCulloch, supported by Mr. Burns to approve the resolution in support of the Philabaum Residential Property Lease Agreement for the caretaker's residence of the former Buhl Estate at 1480 West Romeo Road in Addison Township for a term of up to three years with the following change: ■ Page 5-4: The Tenant shall use the Premises for private residential purposes only. No persons other than the following listed person(s) shall occupy the Premises for more than fourteen (14) days during the term of this Lease without the prior written approval of the Landlord: Ken Philabaum, Nikole Philabaum, and Richard Philabaum. PR09-008 PHILABAUM RESIDENTIAL PROPERTY LEASE AGREEMENT RESOLUTION WHEREAS, the County of Oakland, through its Oakland County Parks and Recreation Commission, owns the caretaker's residence of the former Buhl Estate at 1480 West Romeo Road in Addison Township, which is now part of the Addison Oaks County Park; and WHEREAS, the leasing of this property meets the vision of the strategic master plan to "maximize the efficiency and revenue capability of each park, recreation facility, program and service that will create a sustainable park system for all residents in the county to enjoy;" and WHEREAS, said lease has been developed by Oakland County Parks staff and Corporation Counsel; and WHEREAS, said lease will be between the County of Oakland and Kenneth Philabaum for a term of up to three years. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and approve the lease agreement between the County of Oakland and Kenneth Philabaum for the caretaker's residence located at 1480 West Romeo Road in Addison Township. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners direct its Chairperson or designee to execute said lease on behalf of the County of Oakland. AYES: Burns, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. ERIC & DIANE ERNST PURCHASE AGREEMENT: 4-2 (Commission Meeting, April 15, 2009) Moved by Mr. Palmer, supported by Mr. Burns to approve and accept the resolution in support of the purchase agreement for 1580 Scott Lake Road, Waterford Township, for expansion of Waterford Oaks County Park. PR09-009 RESOLUTION SUPPORT FOR THE APPROVAL AND ACCEPTANCE OF THE PURCHASE AGREEMENT FOR 1580 SCOTT LAKE ROAD, WATERFORD TOWNSHIP, FOR EXPANSION OF WATERFORD OAKS COUNTY PARK WHEREAS, pursuant to the authorization of the Oakland County Planning and Building Committee and the Oakland County Parks and Recreation Commission, the Department of Facilities Management with the assistance of Oakland County Corporation Counsel have negotiated the terms and conditions of the attached Purchase Agreement with Eric M. and Diane Ernst for the purchase of 1580 Scott Lake Road, Waterford Township; and WHEREAS, pursuant to the terms and conditions of said Purchase Agreement the County of Oakland shall pay Eric and Diane Ernst the sum of $1,000,000 via a cash sale for the purchase of said property subject to the County performing its required due diligence investigation of the subject property; and WHEREAS, sufficient funding for said purchase is available in the Oakland County Parks and Recreation Land Acquisition Fund; and WHEREAS, acquiring this property meets Oakland County Parks and Recreation Commission's strategic master plan strategy 1.1 to, "Implement a land acquisition and management transfer strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county..."; and WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached Purchase Agreement and recommend its approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission supports the approval and acceptance of the terms and conditions of the attached Purchase Agreement between the County of Oakland as purchaser and Eric and Diane Ernst, sellers, via a cash sale purchase. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission has included the EXPENSES for the said project in the budget for FISCAL YEAR 2009; thereby eliminating the need for a BUDGET AMENDMENT. AYES: Burns, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. JOSEPH HODGES PURCHASE AGREEMENT: Moved by Mr. Scott, supported by Mrs. Long to approve and accept the resolution in support of the purchase agreement for Parcel No. 11-03-560-015 and 11-03-400-016, Vacant Land for expansion of Highland Oaks County Park. q o a P R09-010 RESOLUTION 4-3 (Commission Meeting, April 15, 2009) SUPPORT FOR THE APPROVAL AN,D ACCEPTANCE OF THE PURCHASE AGREEMENT FOR PARCEL NOS# 11-03- O15 AND 11-03-400-016, VACANT LAND FOR EXPANSION OF HIGHLAND OAKS COUNTY PARK WHEREAS, pursuant to the authorization of the Oakland County Planning and Building Committee and the Oakland County Parks and Recreation Commission, the Department of Facilities Management with the assistance of Oakland County Corporation Counsel have negotiated the terms and conditions of the attached Purchase Agreement with Mr. Joseph D. Hodges for the purchase of 20.14-ac. of vacant land located near the intersection of Milford Road and White Lake Road, Highland Township; and WHEREAS, pursuant to the terms and conditions of said Purchase Agreement the County of Oakland shall pay Joseph D. Hodges the sum of $240,000 via a cash sale for the purchase of said property subject to the County performing its required due diligence investigation of the subject property; and WHEREAS, sufficient funding for said purchase is available in the Oakland County Parks and Recreation Land Acquisition Fund; and WHEREAS, acquiring this property meets Oakland County Parks and Recreation Commission's strategic master plan strategy 1.1 to, "Implement a land acquisition and management transfer strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county..."; and WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached Purchase Agreement and recommend its approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission supports the approval and acceptance of the terms and conditions of the attached Purchase Agreement between the County of Oakland as purchaser and Joseph D. Hodges, seller, via a cash sale purchase. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission has included the EXPENSES for the said project in the budget for FISCAL YEAR 2009; thereby eliminating the need for a BUDGET AMENDMENT. AYES: Burns, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. PAUL HODGES PURCHASE AGREEMENT: Moved by Mrs. Long, supported by Mr. Kostin to approve and accept the resolution in support of the purchase agreement for Parcel No. 11-03 Vacant Land for expansion of Highland Oaks County Park. Lf,36"6i� PR09-011 RESOLUTION SUPPORT FOR THE APPROVAL ANY CEPTANCE OF THE PURCHASE AGREEMENT FOR PARCEL NOS# 11-034 @-014, VACANT LAND FOR EXPANSION OF HIGHLAND OAKS COUNTY PARK WHEREAS, pursuant to the authorization of the Oakland County Planning and Building Committee and the Oakland County Parks and Recreation Commission, the Department of Facilities Management with the assistance of Oakland County Corporation Counsel have negotiated the terms and conditions of the attached Purchase Agreement with 4-4 (Commission Meeting, April 15, 2009) Mr. Paul E. Hodges for the purchase of 13.13-ac. of vacant land located near the intersection of Milford Road and White Lake Road, Highland Township; and WHEREAS, pursuant to the terms and conditions of said Purchase Agreement the County of Oakland shall pay Paul E. Hodges the sum of $157,200 via a cash sale for the purchase of said property subject to the County performing its required due diligence investigation of the subject property; and WHEREAS, sufficient funding for said purchase is available in the Oakland County Parks and Recreation Land Acquisition Fund; and WHEREAS, acquiring this property meets Oakland County Parks and Recreation Commission's strategic master plan strategy 1.1 to, "Implement a land acquisition and management transfer strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county..."; and WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached Purchase Agreement and recommend its approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission supports the approval and acceptance of the terms and conditions of the attached Purchase Agreement between the County of Oakland as purchaser and Paul E. Hodges, seller, via a cash sale purchase. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission has included the EXPENSES for the said project in the budget for FISCAL YEAR 2009; thereby eliminating the need for a BUDGET AMENDMENT. AYES: Burns, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. NEW BUSINESS: -- Staff is currently in the process of installing a well at Red Oaks due to the magnitude of the water fees incurred at this park. In 2008, OCPRC expended $89,000+ in water fees to the City of Madison Heights. Staff notified the Commission that the Madison Heights City Council met on 4/13/09 to amend Ordinance 1065 pertaining to groundwater well regulations. The amendment was passed under Police Powers rather than the usual Zoning Ordinances and will take affect 4/23/09. Commission directed staff to continue with the installation of the well. OLD BUSINESS: None. CLOSED SESSION: Moved by Mr. Palmer, supported by Mr. Scott to adjourn to Closed Session for the purpose of discussing proposed land acquisitions. ROLL CALL VOTE: AYES: Burns, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) A sufficient majority having voted, the motion carried. 4-5 (Commission Meeting, April 15, 2009) The meeting was adjourned to closed session at 10:37 a.m. The meeting resumed in open session at 11:18 a.m. and adjourned to the FY 2010 Budget Work Session. The Commission heard information on the "Strategic Master Plan: History and Process", Sustainability Toolbox, FY 2010 Planning Projects and FY 2010 Information Technology Budget Requests. Due to time constraints, the remaining FY 2010 Proposed Budget Presentation will be heard after the May 6, 2009 Commission meeting. The next Commission meeting will be at 9:00 a.m. on Wednesday, May 6, 2009 at the Red Oaks Youth Soccer Complex J. David-Varfd—erVeen, Secretary SdzJnne L. Kici, Recording Secretary on