HomeMy WebLinkAboutMinutes - 2009.06.03 - 39229OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
June 3, 2009
Chairman Lewis called the meeting to order at 9:04 a.m. in the commission room of the Parks Commission's
administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott
ALSO PRESENT:
Parks and Recreation
Oakland County Corporation Counsel
Oakland County Fair Association
Oakland County Purchasing
Oakland County Auditing
Oak Management Corporation
The Oakland Press
Private Citizen
PUBLIC COMMENTS:
There were no comments or questions.
INTRODUCTIONS:
Daniel Stencil, Executive Officer
Sue Wells, Manager — Parks & Rec. Operations
Mike Donnellon, Chief -Parks Fac., Maint. & Dev.
Terry Fields, Chief - Recreation Programs & Services
Desiree Stanfield, Supervisor - Communications
Phil Castonia, Business Development Rep.
Stephanie Mackey, Business Development Rep.
Melissa Prowse, Business Development Rep.
Jim Dunleavy, Chief -Parks Maint. & Ops. North
Larry Gee, Chief -Parks Maint. & Ops. South
Sheila Cox, Capital Improvement Coordinator
Brian Menghini, Fiscal Services -Supervisor
Karen Kohn, Supervisor -Administrative Services
Mike Boyd, Park Supervisor
Vincent Standiford, Intern
Jody Hall, Assistant Corporation Counsel
LC Scramlin, General Manager
Jack Smith, Manager
Pam Weipert, Manager
Yvette Thrush, Senior Auditor
Janet Lekas, Vice President and Treasurer
Dan Shaw, Vice President of Operations
Charlie Crumm, Reporter
Charles L. Ross, Jr.
Chairman Lewis introduced Gerald Fisher of Clarkston as the newest member to the Parks Commission. Mr.
Fisher was appointed to complete Gregory Jamian's three-year term. Chairman Lewis welcomed Mr. Fisher
to the Parks Commission.
Stephanie Mackey, Business Development Representative, introduced Vincent Standiford, a student at
Central Michigan University. Vince is working with the Organizational and Business Development unit this
summer.
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mrs. Long to approve the minutes of the regular meeting
of May 6, 2009, as written.
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(Commission Meeting, May-6, 009)
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Scott, supported by Mr. Kostin to approve the Internal Service & Department
Funds Payment Register for the month ending April 30, 2009 (FM 7, FY2009) and the
Voucher Payment Register for the month ending April 30, 2009 (FM 7, FY2009).
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. VanderVeen, supported by Mr. Skarritt to approve the Combined Statement of
Operations for the month ending April 30, 2009 (FM 7, FY2009).
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
The activity report for May, 2009 (FM 8, FY2009) was accepted as filed.
2008 AUDIT REPORT FOR OAK MANAGEMENT:
Yvette Thrush, Senior Auditor with Oakland County Auditing reviewed the 2008 Audit Report for Oak
Management. Staff was directed to work with Oakland County Auditing and Oak Management to address
areas of concern within the existing contract, as the contract allows, and provide an update in six months.
PARKS ACCESS PERMIT POLICY:
Moved by Mr. Burns, supported by Mr. Palmer to rescind all parks pass policies, written or otherwise,
effective June 30, 2009, contingent upon a new policy being approved and enacted.
ROLL CALL VOTE:
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Scott, Skarritt, VanderVeen (9)
NAYS: Palmer (1)
A sufficient majority having voted, the motion carried.
Moved by Mr. McCulloch, supported by Mr. Scott to approve the Parks Access Permit Policy, which
provides access to the Oakland County Parks facilities for Oakland County Commissioners, Oakland
County Parks Commissioners and Full -Time Parks staff with the following change:
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(Commission Meeting, Ma6, 2009)
Pg. 9-3 Section A, 1, b. Parks Commissioners will receive "an annual joint access permit"
which gives access to Oakland County day use parks as well as thirteen (13) Huron -Clinton
Metroparks.
ROLL CALL VOTE:
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Scott, Skarritt (7)
NAYS: Burns, Palmer, VanderVeen (3)
A sufficient majority having voted, the motion carried.
WATERFORD OAKS BARRIER -FREE PLAYGROUND CONSTRUCTION PROJECT:
Moved by Mr. McCulloch, supported by Mr. Fisher to award the contract for the Waterford Oaks
Barrier -Free Playground Construction Project to the low bidder, Clarks Construction Company, for
Base Bid #1 — Playground Site Construction and playground equipment, plus Alternate #3 for
decorative concrete and Base Bid #2 — Landscaping, in the amount of $467,175, plus a 5%
contingency of $23,360, for a total approved amount of $490,535.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS UTILITY UPDATE:
Mike Donnellon, Chief -Park Facilities, Maintenance & Development, provided an update on utility upgrades
being completed at Springfield Oaks County Park. Staff will also submit a construction permit to the State of
Michigan for a special event group camping area.
STRATEGIC PLAN UPDATE:
Mike Boyd, Park Supervisor, provided an update on behalf of the Trails Workgroup whose goals include
standardizing trail maps for each park.
Melissa Prowse, Business Development Representative, provided an update on behalf of the Business Plan
Workgroup. The business plan framework includes a marketing component and master plan development
and is based on the business plan provided by PROS Consulting. The group is currently working on business
plans for Waterford Oaks Waterpark, Springfield Oaks Golf Course and the Addison Oaks Campground.
OLD BUSINESS:
None.
NEW BUSINESS:
None.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following was noted:
--A Freedom of Information Act (FOIA) request was received from an attorney requesting acquisition
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(Commission Meeting, M4k6, 2009)
information for Highland Oaks. Corporation Counsel is reviewing.
--FY 2010 Operating Budgets were distributed to the Commission for review. In April, 2009 a Stabilization
Fund was established which designates approximately 25% of the current fiscal year's Operating Budget to
ensure a stable cash flow for the future fiscal year's obligations/payments for the months of October,
November and December. This is the only difference between the proposed and adopted budgets.
Executive Officer Stencil acknowledged the outstanding efforts of Sheila Cox and the graphic staff on the
production of the budget.
The next Commission meeting will be held at 9 a.m. on Wednesday, June 17, 2009 in the commission room of
the Parks Commission's administration office.
J. David VMcerVeenrecretary Suzarfne L. Kici, Recording Secretary
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