HomeMy WebLinkAboutMinutes - 2009.08.05 - 39232OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
Auqust 5, 2009
Chairman Lewis called the meeting to order at 9:07 a.m. in the commission room of the Parks Commission's
administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Christine Long, John McCulloch, Charles Palmer, John Scott
COMMISSION MEMBERS EXCUSED:
Robert Kostin
ALSO PRESENT:
Parks and Recreation
Oakland County Fiscal Services
Oakland County Purchasing
Oakland County Fair Association
Soils and Materials Engineers, Inc.
PUBLIC COMMENTS:
Daniel Stencil, Executive Officer
Mike Donnellon, Chief -Parks Fac., Maint. & Dev.
Jon Noyes, Supervisor -Planning
Phil Castonia, Business Development Rep.
Melissa Prowse, Business Development Rep.
Jim Dunleavy, Chief -Parks Maint. & Ops. North
Larry Gee, Chief -Parks Maint. & Ops. South
Karen Kohn, Supervisor -Administrative Services
Desiree Stanfield, Supervisor -Communications
Terry Fields, Chief -Recreation Programs and Services
Zach Crane, GIS/CAD Tech I
Sheila Cox, Capital Improvement Coordinator
Jack Smith, Manager
LC Scramlin, General Manager
Jeff Lanier, Project Environmental Engineer
LC Scramlin, General Manager of the Oakland County Fair Association shared a brief report on the success of
this year's Oakland County Fair. More than 600 kids participated in the fair; and a record attendance was set
at more than 90,000 people.
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mrs. Long to approve the minutes of the regular meeting
of July 1, 2009, as written.
AYES: Burns, Fisher, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mrs. Long, supported by Mr. Scott to approve the Internal Service & Department
Funds Payment Register for the month ending May 31, 2009 (FM 8, FY2009) and the
Voucher Payment Register for the month ending May 31, 2009 (FM 8, FY2009).
AYES: Burns, Fisher, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
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(Commission Meeting, August 5, 2009)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mrs. Long, supported by Mr. Palmer to approve the Combined Statement of
Operations for the month ending May 31, 2009 (FM 8, FY2009).
AYES: Burns, Fisher, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
The activity reports for June and July, 2009 (FM 09 and FM 10, FY2009) were accepted as filed.
SPRINGFIELD OAKS L.U.S.T. REMEDIATION PROJECT:
Moved by Mr. Skarritt, supported by Mr. VanderVeen to award the contract for the L.U.S.T.
Remediation Project at Springfield Oaks to Technical Services Professionals of Livonia for the base
bid, which includes site clearing, removal of asphalt drive, tree removal, excavation and stockpiling of
clean soil, segmental excavation and disposal of contaminated soil, removal and disposal of
contaminated groundwater, excavation backfill and site restoration; and alternate #1 for excavation
and disposal of a dry well manhole and sewer pipe; in the amount of $121,150, with a 5% contingency
of $6,058, for a total approved amount of $127,208.
AYES: Burns, Fisher, Lewis, Long, McCulloch, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS YOUTH SOCCER COMPLEX PLAYGROUND:
Moved by Mr. McCulloch, supported by Mrs. Long to award the contract for the Red Oaks Youth
Soccer Complex Playground to GameTime of Holland for Option #1 which includes playground
equipment, installation, surfacing and restoration in the amount of $200,000, with a 5% contingency of
$10,000, for a total approved amount of $210,000.
AYES: Burns, Fisher, Lewis, Long, McCulloch, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
GROVELAND/INDEPENDENCE OAKS PLAYGROUNDS:
Moved by Mr. VanderVeen, supported by Mr. Palmer to award the contract for the Playgrounds at
Groveland and Independence Oaks to Saf' Play of Highland for installation of playground structures,
grading, surfacing, drainage and restoration in the amount of $35,527, with a 5% contingency of
$1,776, for a total approved amount of $37,303.
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(Commission Meeting, August 5, 2009)
AYES: Burns, Fisher, Lewis, Long, McCulloch, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
WATERFORD OAKS "THE FRIDGE" REFRIGERATED TOBOGGAN RUN REPAIR:
The Commission received an update on the evaluation process staff is undergoing to determine future plans
for "The Fridge" at Waterford Oaks. Staff will present a recommendation for engineering services at the
October 7, 2009 regular commission meeting.
AMENDMENT TO FY 2010 FY 2011 AND FY 2012 ADOPTED OPERATING BUDGET:
Moved by Mr. McCulloch, supported by Mrs. Long to approve the amendment to the FY 2010, FY
2011, and FY 2012 Operating Budgets to include a 2.5% reduction to FY 2010 salaries and fringe
benefits; an additional 2.5% reduction to FY 2011 salaries and fringe benefits; revenue for FY 2010 —
FY 2012 for Springfield Oaks Antenna Site and Interest Expense for FY 2011 and FY 2012 for
Administrative Services that was miscalculated.
AYES: Fisher, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
PARKS PROMOTIONAL GIVEAWAY AND DONATION REQUEST POLICY:
Moved by Mr. McCulloch, supported by Mr. Palmer to approve the Parks Promotional Items and Donation
Request Policy with the following changes:
• Replace the word "giveaway" in the policy title to "Items"
• Item I - B. add "for all commissioners" at the end of the paragraph
• Item 1 - C. add "for all commissioners" at the end of the paragraph
• Add a paragraph indicating commissioners cannot put personal information on promotional items.
The motion was withdrawn; staff will revise policy as indicated and bring back to the commission for approval.
STAFF REPORTS:
Mike Donnellon, Chief of Facilities, Maintenance and Development, presented a quarterly update on the
CIP/Major Maintenance schedule.
Jon Noyes, Supervisor — Planning, presented a quarterly update on Natural Resource Management and
Planning.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following was noted:
--Jim Bresciami, Chief Executive Officer for the Huron -Clinton Metroparks is retiring after 48 years of service.
--Phase II of the department reorganization is being coordinated and the proposed plan will be presented to
the commission within the next two months.
OLD BUSINESS:
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(Commission Meeting, August 5, 2009)
None.
NEW BUSINESS:
None.
The meeting adjourned at 10:52 a.m.
The next Commission meeting will be held at 9 a.m. on Wednesday, September 2, 2009 at Springfield
Oaks County P&rk in the administration office of the Oaklarld County Fair Association.
J. Davidt�anderVeen, Secretary I Suzqii�e L. Kici, Recording Secretary