HomeMy WebLinkAboutMinutes - 2009.09.02 - 39233OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 2, 2009
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:05 a.m. at the Oakland County Fair
Association's administration office at Springfield Oaks County Park.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen,
Tim Burns, Joe Colaianne, Gerald Fisher, Robert Kostin, Christine Long, Charles Palmer, John
Scott
ALSO PRESENT:
Parks and Recreation
Oakland County Fiscal Services
Oakland County Corporation Counsel
Oakland County Facilities, Maintenance
Oakland County Purchasing
Oakland County Fair Association
Dickinson Wright PLLC
PUBLIC COMMENTS:
Daniel Stencil, Executive Officer
Sue Wells, Manager of Parks $ Rec Operations
Mike Donnellon, Chief -Parks Fac., Maint. & Dev.
Jon Noyes, Supervisor -Planning
Phil Castonia, Business Development Rep.
Jim Dunleavy, Chief -Parks Maint. & Ops. North
Larry Gee, Chief -Parks Maint. & Ops. South
Karen Kohn, Supervisor -Administrative Services
Desiree Stanfield, Supervisor -Communications
Terry Fields, Chief -Recreation Programs & Services
Sheila Cox, Capital Improvement Coordinator
Keith Lerminiaux, Deputy Corporation Counsel
Mike Hughson, Property Management Specialist
Jack Smith, Manager
Dave Coleman, President
Peter Webster, Attorney
Dave Coleman, President of the Oakland County Fair Association, welcomed the Commission and
shared a brief report on the success of the 2009 Oakland County Fair. With record attendance and
proceeds $30,000 more than projected, the 2009 Oakland County Fair was a huge success. Next
year's fair will be held on July 13-18, 2010.
Mr. Joe Colaianne attended the meeting as Mr. John McCulloch's representative.
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mr. Skarritt to approve the minutes of the regular
meeting of August 5, 2009, as written.
AYES: Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
4-1
(Commission Meeting, September 2, 2009)
APPROVAL OF PAYMENTS:
Moved by Mrs. Long, supported by Mr. Fisher to approve the Internal Service &
Department Funds Payment Register for the months ending June 30 and July 31,
2009 (FM 9 and FM 10, FY2009), the Oak Management, Inc. Credit for Services
Rendered Register for April, May and June (FM 7, 8, & 9, FY 2009) and the Voucher
Payment Register for the months ending June 30 and July 31, 2009 (FM 9 and FM
10, FY2009).
AYES: Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mrs. Long, supported by Mr. Scott to approve the Combined Statement of
Operations for the months ending June 30 and July 31, 2009 (FM 9 and FM 10,
FY2009).
AYES: Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET REPORT:
Moved by Mr. Scott, supported by Mr. Kostin to approve the Capital Improvement Program
(CIP) Budget Report as of July 31, 2009.
AYES: Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
FY 2009 BUDGET AMENDMENT:
Moved by Mr. Fisher, supported by Mrs. Long to approve the FY 2009 Budget Amendment
to include the transfer of funds between the listed budget units' salaries accounts in the
amount of $849,676 and also a transfer from the 2009 Operating Budget Contingency in the
amount of $800,000 to Administrative Services, Springfield Oaks Golf Course, Addison
Oaks and Waterford Oaks BMX Complex for the listed expense line items below:
FY2009
Amended Budget Proposed
Budget, Amendment Amended
Expense by Budget Unit and Account Line 7/31/09 Request Budget Comments
Administrative Services
4-2
(Commission Meeting, September 2, 2009)
5060101-160000-702010
Salaries -Full Time
5060101-160000-702160
Salaries -Part Time
5060101-160000-722740
Fringe Benefits
5060101-160000-730198
Building Maint.
5060101-160000-730373
Contracted Services
5060101-160000-773630
IT Development
5060101-160000-774636
Info Tech Operations
Fiscal Services Administration
1020601-182040-702010
Salaries -Full Time
1020601-182040-722740
Fringe Benefits
Fiscal Services -Parks & Recreation
1020658-182050-702010
Salaries -Full Time
1020658-182080-702010
Salaries -Full Time
1020658-182050-722740
Fringe Benefits
1020658-182080-722740
Fringe Benefits
Glen Oaks Golf Course
5060327-160010-702010
Salaries -Full Time
5060327-160010-722740
Fringe Benefits
Lyon Oaks Golf Course
5060356-160010-702010
Salaries -Full Time
5060356-160010-722740
Fringe Benefits
Red Oaks Golf Course
5060328-160010-702010
Salaries -Full Time
5060328-160010-722740
Fringe Benefits
Springfield Oaks Golf Course
5060330-160010-702010
Salaries -Full Time
5060330-160010-722740
Fringe Benefits
5060330-160010-730814
Grounds Maint.
White Lake Oaks Golf Course
5060326-160010-702010
Salaries -Full Time
5060326-160010-722740
Fringe Benefits
Independence Oaks Nature Center
5060650-160050-702010
Salaries -Full Time
5060650-160050-722740
Fringe Benefits
Addison Oaks
5060715-160070-702010
Salaries -Full Time
5060715-160070-722740
Fringe Benefits
5060715-160070-730198
Building Maint.
Addison Oaks Conference
Center
5060717-160070-702010
Salaries -Full Time
5060717-160070-722740
Fringe Benefits
Groveland Oaks
5060720-160070-702010
Salaries -Full Time
5060720-160070-722740
Fringe Benefits
Independence Oaks
5060725-160070-722740
Fringe Benefits
Lyon Oaks Park
5060755-160070-702010
Salaries -Full Time
5060755-160070-722740
Fringe Benefits
1,622,210
51,533
1,673,743
See
Note
195,090
271,871
466,961
See
Note
1,087,957
(180,993)
906,964
See
Note
71,200
25,000
96,200
Roof Repair
223,400
25,000
248,400
Master Plans
5,000
440,300
445,300
Yr. 1 M. Plan
120,500
201,300
321,800
Yr. 1 M. Plan
0
79,030
79,030
See
Note
0
30,821
30,821
See
Note
0
123,921
123,921
See
Note
260,419
(191,847)
68,572
See
Note
0
50,412
50,412
See
Note
117,026
(90,283)
26,743
See
Note
185,815
11,690
197,505
See
Note
106,381
11,569
117,950
See
Note
293,586
(68,491)
225,095
See
Note
176,696
(28,617)
148,079
See
Note
59,637
(37,847)
21,790
See
Note
39,200
(18,869)
20,331
See
Note
151,331
(4,448)
146,883
See
Note
87,716
2,862
90,578
See
Note
MDEQ
202,017
64,000
266,017
project
154,559
(1,415)
153,144
See
Note
94,297
3,217
97,514
See
Note
101,033
8,821
109,854
See
Note
59,686
5,402
65,088
See
Note
128,360
24,811
153,171
See
Note
80,867
15,897
96,764
See
Note
48,700
36,000
84,700
Roofs/Gutters
38,975
(25,203)
13,772
See
Note
20,068
(11,803)
8,265
See
Note
145,603
(6,597)
139,006
See
Note
81,458
277
81,735
See
Note
117,249
1,621
118,870
See
Note
26,465
(13,571)
12,894
See
Note
17,124
(7,623)
9,501
See
Note
4-3
(Commission Meeting, September 2, 2009)
Orion Oaks
5060724-160070-722740
Fringe Benefits
Rose Oaks
5060760-160070-722740
Fringe Benefits
Springfield Oaks Activity Center/Park
5060732-160070-722740
Fringe Benefits
Waterford Oaks Activity Center/ Park
5060735-160070-702010
Salaries -Full Time
5060735-160070-722740
Fringe Benefits
Recreation Programs & Services
5060805-160210-702010
Salaries -Full Time
5060805-160210-702160
Salaries -Part Time
5060805-160210-722740
Fringe Benefits
Mobile Recreation & Special
Events
5060839-160210-702010
Salaries -Full Time
5060839-160210-722740
Fringe Benefits
Red Oaks Waterpark
5060831-160210-702010
Salaries -Full Time
5060831-160210-722740
Fringe Benefits
Waterford Oaks BMX Complex
5060845-160210-702160
Salaries -Part Time
5060845-160210-712020
Salaries - Overtime
5060845-160210-722740
Fringe Benefits
Waterford Oaks Toboggan Complex
5060846-160210-702010
Salaries -Full Time
5060846-160210-722740
Fringe Benefits
Waterford Oaks Waterpark
5060837-160210-702010
Salaries -Full Time
5060837-160210-722740
Fringe Benefits
Facilities & Maintenance
5060910-160430-702010
Salaries -Full Time
5060910-160430-702160
Salaries -Part Time
5060910-160430-722740
Fringe Benefits
Capital Improvement
5060201-160000-730359
Contingency
Total Expense
1,456
264
1,720
See Note
336
53
389
See Note
2,267
1,187
3,454
See Note
97,017
(28,779)
68,238
See Note
55,237
(13,977)
41,260
See Note
271,112
26,183
297,295
See Note
63,750
35,540
99,290
See Note
135,640
14,962
150,602
See Note
59,634
4,284
63,918
See Note
41,807
5,901
47,708
See Note
83,806
(9,085)
74,721
See Note
59,603
(3,708)
55,895
See Note
20,400
7,400
27,800
Sp.Evt.Races
200
470
670
Sp. Evt. Races
860
583
1,443
Sp. Evt. Races
33,839
16,537
50,376
See Note
18,234
9,441
27,675
See Note
26,539
26,469
53,008
See Note
28,143
15,047
43,190
See Note
702,423
(9,506)
692,917
See Note
245,972
(83,441)
162,531
See Note
378,511
(13,573)
364,938
See Note
801,490
(800,000)
1,490
9.247 901
0
9.247,901
Note: Department Re -Organization, Amendment # 2 for Salaries and Fringe Benefits = $849,676
AYES: Colaianne, Fisher, Kostin, LeWs, Long, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
FY 2009 THIRD QUARTER FORECAST REPORT:
Moved by Mr. Scott, supported by Mrs. Long to approve the Fiscal Year 2009 Third Quarter
Forecast Report.
4-4
(Commission Meeting, September 2, 2009)
AYES: Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
The activity report for August, 2009 (FM 011, FY2009) was accepted as filed.
PRESENTATION:
The Oakland County Parks and Recreation Commission was recognized by the National Association
of County Parks and Recreation Officials (NACPRO) at the NACo Conference in July with the
Environmental/Conservation Award in recognition of the Michigan Turfgrass Foundation's
Environmental Stewardship Program Certification of Groveland Oaks, an outstanding
accomplishment in the field of Parks and Recreation.
CATALPA OAKS DESIGN ENGINEERING:
Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the contract for design and
engineering for proposed improvements at Catalpa Oaks County Park including paving of
the existing parking lot, recreational sports field improvements such as irrigation, a
concession/restroom facility and a maintenance facility, to Barton Malow, Inc., in the amount
of $175,000.
AYES: Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
WATERFORD OAKS PARKING LOT IMPROVEMENT CONTRACT:
Moved by Mr. Skarritt, supported by Mr. Kostin to approve an increase in contingency for the
contract to ABC Paving in the amount of $51,775, for a total contingency of $90,871, for the
installation of additional sub -base materials for the Waterford Oaks Parking Lot
Improvement Project.
AYES: Bums, Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
ADDISON OAKS MAINTENANCE BUILDING ROOF REPLACEMENT CONTRACT:
Moved by Mrs. Long, supported by Mr. Kostin to approve the increase in the contract to
Bright Side Inc. to replace additional dormer siding in the amount of $3,857, for a total
contract amount of $42,801.
4-5
(Commission Meeting, September 2, 2009)
AYES: Bums, Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
PARKS PROMOTIONAL ITEMS AND DONATION REQUEST POLICY:
After review of the proposed "Promotional Items and Donation Request Policy," action on the policy
was postponed until the October 7, 2009 meeting. Staff will revise the policy per discussion and
provide a revised policy for the Commission's approval.
RESIDENTIAL PROPERTY LEASE POLICY REVISION:
Moved by Mr. Burns, supported by Mr. VanderVeen to table the Residential Property Lease
Policy Revision and the Resolution for Residential Property Lease Management
Authorization until the October 7, 2009 meeting.
AYES: Bums, Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS GOLF COURSE DRAIN PROJECT:
Larry Gee, Chief of Maintenance Operations — South District, provided an update on the drain
project at Red Oaks Golf Course. The project is on schedule with the golf course projected to open
on time in April, 2010.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following was noted:
--Catalpa Oaks hosted its first significant special event, Concert in the Park, on Thursday, August
27, 2009 with more than 450 in attendance.
--Arts, Beats and Eats is September4-7, 2009 in Pontiac
CLOSED SESSION TO DISCUSS POTENTIAL LAND ACQUISITIONS AND POTENTIAL
LITIGATION:
Moved by Mr. Palmer, supported by Mr. Kostin to adjourn to Closed Session to discuss
potential land acquisitions and potential litigation.
ROLL CALL VOTE:
AYES: Bums, Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
4-6
(Commission Meeting, September 2, 2009)
A sufficient majority having voted, the motion carried.
The meeting was adjourned to Closed Session at 10:27 a.m.
The meeting resumed in Open Session at 11:58 a.m.
PROPERTY ACQUISITION:
Moved by Mr. Fisher, supported by Mr. Skarritt to authorize staff to proceed according to the
discussion in Closed Session.
AYES: Bums, Colaianne, Fisher, Lewis, Long, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
OLD BUSINESS:
None.
NEW BUSINESS:
None.
The meeting adjourned at 11:59 a.m.
The next commission meeting will be held at 9 a.m. on Wednesday, October 7, 2009 at
Waterford Oaks - Administration office.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
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