HomeMy WebLinkAboutMinutes - 2009.10.07 - 39234OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
October 7, 2009
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:06 a.m. in the commission room of the
Parks Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen,
Tim Burns, Gerald Fisher, Robert Kostin, John McCulloch, Charles Palmer, John Scott
COMMISSION MEMBERS EXCUSED:
Christine Long
ALSO PRESENT:
Parks and Recreation
Oakland County Fiscal Services
Oakland County Purchasing
Oakland County Health & Human Services
Central Michigan University
Michigan Works! JobLink
PUBLIC COMMENTS:
There were no public comments.
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Manager of Parks & Rec. Operations
Mike Donnellon, Chief -Parks Fac., Maint. & Dev.
Phil Castonia, Business Development Rep.
Melissa Prowse, Business Development Rep.
Stephanie Mackey, Business Development Rep.
Chris Moshier, User Support Specialist
Jim Dunleavy, Chief -Parks Maint. & Ops. North
Larry Gee, Chief -Parks Maint. & Ops. South
Colin Gibbs, Crew Chief
Karen Kohn, Supervisor -Administrative Services
Desiree Stanfield, Supervisor -Communications
Cindy Weil, Technical Aide
Terry Fields, Chief -Recreation Programs & Services
Sheila Cox, Capital Improvement Coordinator
Jack Smith, Manager
George Miller, Director
Patty Janes, Professor
Margaret Kelley, Program Manager
Moved by Mr. Palmer, supported by Mr. Scott to approve the minutes of the regular
meeting of September 2, 2009, as written.
AYES: Fisher, Kostin, Lewis, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, October 7, 2009)
APPROVAL OF PAYMENTS:
Moved by Mr. Scott, supported by Mr. Kostin to approve the Internal Service &
Department Funds Payment Register for the month ending August 31, 2009 (FM 11 ,
FY2009), and the Voucher Payment Register for the month ending August 31, 2009
(FM 11, FY2009).
AYES: Fisher, Kostin, Lewis, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Kostin, supported by Mr. Skarritt to approve the Combined Statement
of Operations for the month ending August 31, 2009 (FM 11, FY2009).
AYES: Fisher, Kostin, Lewis, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
The activity report for September, 2009 (FM 12, FY2009) was accepted as filed.
Staff will provide comparison percentages and 18-hole golf equivalents on all future activity reports.
PRESENTATIONS:
Executive Officer Dan Stencil, on behalf of the Oakland County Parks and Recreation Commission,
presented an appreciation award to Margaret Kelley and the Michigan Works! JobLink Program for
providing the Oakland County Parks with seven employees during summer 2009. The students
worked at Independence Oaks, Waterford Oaks and the Administration complex, learning job skills
for future careers.
Director of Oakland County Department of Health and Human Services George Miller presented
Parks Crew Chief Colin Gibbs and Chief of Operations & Maintenance — South District Larry Gee
with a plaque of appreciation for their outstanding effort in restoring the Children's Village baseball
diamond and playing field that had fallen into severe disrepair. The field is used daily by boys and
girls in residence at the village.
PARKS PROMOTIONAL ITEMS AND DONATION REQUEST POLICY:
Moved by Mr. Fisher, supported by Mr. Palmer to approve the Parks Promotional Items and
Donation Request Policy as amended.
AYES: Burns, Fisher, Kostin, Lewis, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
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(Commission Meeting, October 7, 2009)
Motion carried on a voice vote.
RED OAKS DOG PARK CONSTRUCTION UPDATE:
Mike Donnellon, Chief of Facilities, Operations and Maintenance, provided an update to the Red
Oaks Dog Park Construction project. Staff received Commission approval for this project at the May
6, 2009 Commission meeting to utilize an existing contract through the Oakland County Water
Resource Commission's Contract 6b with Six-S Construction.
After issues arose with the existing contractor, the project was bid out competitively. Bids were
received, and the base bid and all alternates totaled $326,235; a $13,906 savings from the original
approved amount of $340,141. .
WATERFORD OAKS BARRIER -FREE PLAYGROUND CHANGE ORDER:
Moved by Mr. Skarritt, supported by Mr. Kostin to approve the change order for the
Waterford Oaks Barrier -Free Playground project to deduct the concrete sidewalk portion of
the project from ABC Paving's contract and add it to Clark's Construction Contract, in the
amount of $18,200.
AYES: Bums, Fisher, Kostin, Lewis, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
MEMORANDUM OF UNDERSTANDING — OAK MANAGEMENT:
Moved by Mr. Skarritt, supported by Mr. Kostin to carry forward the Memorandum of
Understanding with Oak Management Corporation to the next meeting, and have
Corporation Counsel review the document.
AYES: Bums, Fisher, Kostin, Lewis, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
SOCIAL NETWORKING PRESENTATION:
Chris Moshier, User Support Specialist II, provided a presentation on social media and networking.
Social media allows people to connect news, ideas, photos and information with each other.
Facebook is the most common social network; it provides free word-of-mouth advertising and is
used to create and engage a local community. Oakland County Parks has implemented Facebook
and Twitter social network sites.
QUARTERLY UPDATES:
Quarterly updates were provided from Oakland County Purchasing, Marketing and Communications
and Marketing Research.
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(Commission Meeting, October 7, 2009)
Commissioners participated in a brain storming session to complete the S.W.O.T. (Strengths,
Weaknesses, Opportunities and Threats) analysis that will provide a direction for staff to pursue
future marketing plans. Results were provided to Patty Janes, CMU Professor, for use in future
marketing initiatives.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following was noted:
--Executive Officer Stencil displayed a plaque naming the existing Oakland County Parks and
Recreation Commission to be displayed in the administration office lobby. Staff is currently
assembling additional plaques which will provide a legacy of the parks department, and include
former directors and commissioners for the past 42 years.
--The Commission was invited to attend the Master Plan Public Forums scheduled as follows:
• Springfield Oaks Activity Center -
Tuesday, October 20, 4-7 pm
• Waterford Oaks Activity Center -
Tuesday, October 27, 4-7 pm
• Red Oaks Clubhouse -
Tuesday, November 3, 4-7 pm
• Addison Oaks Conference Center -
Tuesday, November 10, 4-7 pm
OLD BUSINESS:
None.
NEW BUSINESS:
None.
The meeting adjourned at 11:06 a.m.
The next commission meeting will be held at 9 a.m. on Wednesday, November 4 at the Red
Oaks Clubhouse, 29600 John R Road, Madison Heights.
J. Dav d vanderVeen, Secretary SuMnne L. Kici, Recording Secretary
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