HomeMy WebLinkAboutMinutes - 2010.01.06 - 39237OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 5, 2010
Chairman Lewis called the meeting to order at 9:08 a.m. in the commission room of the Parks
Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott
ALSO PRESENT:
Parks and Recreation
Oakland County Fiscal Services
Oakland County Corporation Counsel
Oakland County Purchasing
Oakland County Fac. Maint. & Operations
Oakland County Water Resources Comm.
Soil Materials Engineers
PUBLIC COMMENTS:
There were no public comments.
APPROVAL OF AGENDA
Daniel Stencil, Executive Officer
Sue Wells, Manager — Parks & Rec. Operations
Mike Donnellon, Chief -Parks Fac., Maint. & Dev.
Terry Fields, Chief -Recreation Programs & Services
Karen Kohn, Supervisor -Administrative Services
Phil Castonia, Business Development Representative
Melissa Prowse, Business Development Representative
Desiree Stanfield, Supervisor -Communications
Kathleen Dougherty, Natural Resources Educator
Brittany Bird, Natural Resources Planner
Sheila Cox, Capital Improvement Coordinator
Brian Menghini, Supervisor
Jody Hall, Assistant Corporation Counsel
Joan Daniels, Buyer
Art Holdsworth, Director
Bob Larkin, Manager
Joe Colaianne, Drainage District Insurance Adm.
Jeff Lanier
Change of order: Item #11, White Lake Oaks Water Easement Resolution, was moved to follow Item #14,
Staff Update -Green Initiative Team.
Add: Meeting Structure after Closed Session.
Moved by Mr. VanderVeen, supported by Mr. Palmer to approve the agenda as amended.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mrs. Long to approve the minutes of the regular
meeting of December 2, 2009, as written.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
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NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Kostin, supported by Mr. Scott to approve the Internal Service Funds Journal
Voucher Register and Payment Register for the month ending 10/31/09 (FM 1, FY 10).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Palmer, supported by Mr. Scott to approve the Combined Statement of Operations,
including revisions on page 7-1, for the month ending 10/31/09 (FM 1, FY 10).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
The Activity Report for the month of December, 2009 was accepted as filed.
ELECTION OF OFFICERS:
Mr. McCulloch assumed the Chair for the purpose of election of officers. Nominations were opened for
the position of Chairman, Vice Chairman and Secretary.
Moved by Mr. Palmer, supported by Mr. Fisher, to unanimously re-elect all incumbents in their
current positions for 2010; Pecky D. Lewis, Jr. as Chairman of the Oakland County Parks and
Recreation Commission, Richard Skarritt as Vice Chairman of the Oakland County Parks and
Recreation Commission, and J. David VanderVeen as Secretary of the Oakland County Parks
and Recreation Commission.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
Chairman Lewis resumed the Chair and appointed Mr. Fisher as parliamentarian.
2010 RECREATION ASSISTANCE PROGRAM:
Moved by Mr. Palmer to approve the name change of the Recreation Stimulus Program to
Recreation Assistance Program.
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Motion withdrawn
Moved by Mr. Fisher, supported by Mrs. Long to approve the name change of the Recreation
Stimulus Program to the Recreation Assistance Partnership.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Mr. VanderVeen stressed that this partnership should not involve sharing of revenue.
SPRINGFIELD OAKS L.U.S.T. PROJECT UPDATE:
Mike Donnellon, Chief, Parks Facilities, Maintenance and Development, provided an update to the
commission on the status of the remediation project which is now complete. The Michigan Department of
Environmental Quality (MDEQ) will implement a deed restriction stating the water at the site cannot be
used for drinking purposes. The site will continue to be monitored for the next nine months. Upon
completion of monitoring, staff will come back to the commission for final approval to close the project.
Once the site is approved for closure, the MDEQ will not be able to revisit the issue at a later date.
DEER MANAGEMENT UPDATE:
Brittany Bird, Natural Resources Planner, provided an update on the Deer Management Program.
GREEN INITIATIVE TEAM UPDATE:
Kathleen Dougherty, Natural Resources Educator, provided an update on the Green Initiative Team's
progress.
WHITE LAKE OAKS WATER EASEMENT RESOLUTION:
In July 2006, OCPRC completed the banquet facility renovation at White Lake Oaks. As part of the
renovation project, OCPRC connected the facility into the Waterford Township sanitary and water system,
even though the facility is located in White Lake Township. This necessitated tri-party agreements
between Waterford Township, White Lake Township and OCPRC for sanitary sewage and water service.
The agreements require that, when White Lake Township determines that is has sufficient facilities and
capacity to provide water service and sanitary sewage service to White Lake Oaks County Park, the
Commission would then, at its sole expense, connect the site within one (1) year after receipt of written
notice from White Lake Township that the connections are available.
A few months after opening the new facility, OCPRC was approached by White Lake Township to create
a Special Assessment District (SAD) for this water and sanitary extension. The Parks Commission
rejected the proposal, as it would have meant abandoning a recent expense to connect into Waterford
Township's system while incurring additional expenses to the extension.
White Lake Township is now requesting a water main easement in the amount of $1.00 to extend the
township's water system to create a cross -connection with Waterford Township. White Lake Township is
not requiring any additional expense from OCPRC to install the water main and is not requiring OCPRC
to connect into the new water main.
Moved by Mr. Fisher, supported by Mr. Palmer to adopt the following resolution granting water
main easement to White Lake Township with the following changes bolded and underlined:
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• FOR AND IN CONSIDERATION of One Dollar ($1.00) receipt of which is hereby acknowledged
and other consideration which is set forth below,
• Paragraph 2 — The Grantee shall provide the Grantor roac le with five (5) business days
written notice
• Paragraph 4 — Consideration. In exchange for this easement, Grantee shall not require
Grantor to disconnect or discontinue use of its wells at White Lake Oaks and Grantee shall
not require Grantor to connect to Grantee's water system, unless mutually agreed by both
Parties in writing.
• Paragraph 6 — Damage to and Restoration of Property: Grantee, at its sole cost, shall restore
within fourteen (14) calendar days or in a timely manner if fourteen (14) calendars days is
not possible, any portion of Grantor's property which is damaged or disturbed by
Grantee's exercise of the easement. Such property shall be restored to its immediate prior
condition which shall be satisfactory to Grantor. Any damage or claim of damage (including
but not limited to environmental damage), to persons or property, including property of the
Grantor, resulting from the use of the easement or the construction, operation, maintenance,
and/or replacement of the water main by Grantee shall be the sole responsibility of the Grantee.
Grantor specifically acknowledges and authorizes Grantee, as its sole cost, to open cut and
replace in kind the Grantor's driveway for the purpose described in Paragraph 2 such work shall
not prohibit access to White Lake Oaks.
REQUEST TO GRANT WATER MAIN EASEMENT TO WHITE LAKE TOWNSHIP
— WHITE LAKE OAKS COUNTY PARK
WHEREAS, the County of Oakland is the owner of White Lake Oaks County
Park located in White Lake Township; and
WHEREAS, Oakland County Parks and Recreation staff was contacted by White
Lake Township regarding a water main easement over a portion of White Lake Oaks
County Park; and
WHEREAS, this water main easement is part of a larger project White Lake
Township has undertaken to extend the water main along M-59 and Pontiac Lake Road;
and
WHEREAS, according to White Lake Township the extension of the water main
will improve the water supply, enhance fire protection, and improve water quality
throughout the Township; and
WHEREAS, this water main extension is being funded by federal grants and the
easements must be obtained by February 2010 pursuant to federal and state grant
requirements; and
WHEREAS, there shall be no costs to the County or the Oakland County Parks
and Recreation Commission associated with water main easement or the extension of
the water main by White Lake Township; and
WHEREAS, this water main easement will not require the County or the
Commission to connect to the White Lake Township water main; and
WHEREAS, White Lake Township requires a water main easement over a
portion of White Lake Oaks County Park in order to extend the water main; and
WHEREAS, the Department of Corporation Counsel has reviewed and approved
the attached easement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of Commissioners
authorize and approve the attached water main easement to White Lake Township for
the sum of one dollar.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Oakland County Board of Commissioners direct its
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Chairperson or designee to execute the attached water main easement.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: Burns (1)
Motion carried on a voice vote.
CLOSED SESSION:
Moved by Mr. VanderVeen, supported by Mr. Burns to adjourn to Closed Session for the
purpose of discussing proposed land acquisitions.
ROLL CALL VOTE:
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 10:13 a.m. The meeting resumed in open session at 10:27 a.m.
OAKLAND COUNTY FARM AND FLEA MARKET:
Staff has met with Oakland County Facilities, Maintenance and Operations staff to explore the opportunity
for a management transfer of 12.5 acres of the Oakland County Farm and Flea Market to OCPRC.
Managing the market property ties in with the strategic plan because of its centralized location in Oakland
County, opportunities for trail connectivity, as a health and wellness initiative, and the opportunity for
OCPRC exposure to the public.
Moved by Mr. Skarritt, supported by Mr. Fisher to direct staff to develop a formal business plan,
including a five-year projection of major maintenance and a preliminary master plan, and bring
back to the Commission in March for consideration.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
MEETING STRUCTURE:
Commission discussed ways to formalize the structure of the meetings. Suggestions included::
• A motion needs to be put on the table prior to discussion of item
• The person making the motion has the right to speak first
• Meetings should be approximately two hours in length
• Staff is to provide a handbook containing meeting structure and rules for commissioners
In addition to discussion on meeting structure, the following was noted:
• Develop a process to evaluate the Executive Officer's performance; establish a three -member
committee to develop this process and bring back to the Commission.
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Provide Executive Officer's job description to the commissioners
NEW BUSINESS:
Rochester Fire and Ice Fest will be held on January 29 and 30 in downtown Rochester.
OLD BUSINESS:
None.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
--February 10-14 MARVAC Camper Show at the Rock Financial Showplace
--March 5-7 Michigan Golf Show at the Rock Financial Showplace
If you would like tickets for either event, please contact Sue Kici at 248.858.4603.
The meeting adjourned at 11:11 a.m.
The next Commission meeting will be at 9:00 a.m. on Wednesday, February 3, 2010, at Waterford Oaks —
Administratio,p Office.
J. David VanderVeen, Secretary f Suz"e L. Kici, Recording Secretary
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