HomeMy WebLinkAboutMinutes - 2010.03.03 - 39241OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
March 3, 2010
Chairman Lewis called the meeting to order at 9:07 a.m. in the grill room at Glen Oaks Golf Course,
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, Kevin Larsen, Christine Long, Charles Palmer, John Scott
COMMISSION MEMBERS ABSENT WITH NOTICE:
John McCulloch
Mr. Kevin Larsen attended the meeting as Mr. McCulloch's designee.
ALSO PRESENT:
Parks and Recreation
Oakland County Fiscal Services
Oakland County Purchasing
Oakland County Facilities Engineering
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Manager -Parks & Rec.Operations
Mike Donnellon, Chief, Parks Fac. Maint. Oper.
Jon Noyes, Planning Supervisor
Jim Dunleavy, Chief-Oper. & Maint. North
Larry Gee, Chief-Oper. & Maint. South
Desiree Stanfield, Supervisor -Communications
Terry Fields, Chief -Recreation Programs/Services
Melissa Prowse, Business Development Representative
Matt Felton, Marketing Supervisor
Vic Chiasson, Project Advisor
Sheila Cox, Capital Improvement Coordinator
Jack Smith, Manager
Paul Hunter, Manager
Moved by Mr. Palmer, supported by Mrs. Long to approve the minutes of the Michigan
Natural Resources Trust Fund Development Grant Application - Public Hearing of
February 3, 2010 and the regular meeting of February 3, 2010, as written.
AYES: Fisher, Larsen, Lewis, Long, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PROVAL OF AGENDA
Moved by Mr. Scott, supported by Mr. Fisher to approve the agenda with the following change:
move item 7e and 7f to the beginning of the agenda.
AYES: Fisher, Larsen, Lewis, Long, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
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PUBLIC COMMENTS:
Executive Officer Stencil introduced Matt Felton, who has been hired as the new Marketing Supervisor.
2010 PAVING PROJECTS:
Moved by Mr. Scott, supported by Mr. Palmer to award the contract for the Waterford Oaks
Parking Lot Repair for Alternate #1, Base Bid #2 and Base Bid #3, to ABC Paving Company in
the amount of $151,537.50, plus a 5% contingency of $7,577, for a total approved amount of
$159,114.50; and award the contract for the Red Oaks Golf Course Entrance Drive Relocation,
including Base Bid #4, to ABC Paving Company in the amount of $41,288, plus a 5% contingency
of $2,065, for a total approved amount of $43,353; and approve a transfer of $8,692.77 from the
FY2010 CIP Contingency for this project.
AYES: Fisher, Larsen, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS WATERPARK NEW GUEST ENTRANCE PROJECT:
Moved by Mr. Palmer, supported by Mr. Burns to award the contract for the Red Oaks Waterpark
New Guest Entrance for Base Bid #1 and Alternates 1, 2, 3 and 4 to Bernco, Inc. in the amount of
$327,550, plus a 5% contingency of $16,376, for a total approved amount of $343,928.
AYES: Burns, Fisher, Kostin, Larsen, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mrs. Long, supported by Mr. Scott to approve the Internal Service Funds Journal
Voucher Register and Payment Register for the month ending 1/31/10 (FM 4, FY 10).
AYES: Burns, Fisher, Kostin, Larsen, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. VanderVeen, supported by Mr. Kostin to approve the Combined Statement of
Operations for the month ending 1/31/10 (FM 4, FY10).
AYES: Burns, Fisher, Kostin, Larsen, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
MAINTENANCE MANAGEMENT PLAN:
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Moved by Mrs. Long, supported by Mr. Scott to approve the Maintenance Management Plan
which establishes a plan to reduce operational costs, improve maintenance consistency across
the 13 regional parks and golf courses and support managing existing assets to their highest
level of productivity.
AYES: Burns, Fisher, Kostin, Larsen, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RECREATION PROGRAM BUSINESS PLAN:
Moved by Mr. Palmer, supported by Mr. Burns to approve the Recreation Program Business Plan
which incorporates three strategic goals and directions: 1. Develop a comprehensive plan for the
revenue driven attractions the park system owns and operates focusing on the waterparks, golf
courses and campgrounds, to position and maintain these attractions as sustainable as possible
2. Create a year round program for each individual park in the Oakland County Parks system to
build awareness and use of the parks for people of all ages, and 3. Develop an extensive
outreach program to promote the park system and to motivate Oakland County residents to visit
their parks and recreation facilities.
AYES: Burns, Fisher, Kostin, Larsen, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
OAKLAND COUNTY MARKET PRELIMINARY BUSINESS PLAN:.
Melissa Prowse presented the preliminary business plan for management of the Oakland County Market.
The business plan has a phased approach which incorporates four phases. Phase 1 involves
observation and investigation of current market practices, and will take place May -October, 2010; Phase
2 is the transfer of management to OCPRC, and will take place in FY 2011; Phase 3 includes full
operations of the market, scheduled for FY 2012; and Phase 4 which is scheduled as future vision.
Moved by Mr. Kostin, supported by Mr. VanderVeen to direct staff to finalize the business plan,
including capital expenses, and proceed with the agreement to manage the Oakland County
Market as a unit of Waterford Oaks County Park.
AYES: Burns, Fisher, Kostin, Larsen, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RULES AND REGULATIONS REVISION:
Moved by Mr. Palmer, supported by Mrs. Long to approve the revised Rules and Regulations.
Concern was raised about the wording under Section 38 - Free Speech. After discussion, staff will
proceed with recommended changes and bring back for approval at the April 14, 2010 regular meeting.
GUIDING PRINCIPLES CONCEPT:
Jon Noyes provided a brief presentation on the Guiding Principles Concept, which creates a check list for
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staff to achieve the visions and goals outlined in the strategic planning process. A more detailed concept
will be provided to the Commission for approval at a later date.
URBAN RECREATION STRATEGY:
Jon Noyes presented a conceptual proposal for the Urban Recreation Strategy which details how the
OCPRC mission will be realized in the urbanized portions of the county. The URS provides a mechanism
for evaluating the intended affect of recreational investment. A formal proposal will be provided to the
Commission for approval at a later date.
INFORMATIONAL ITEMS:
The following items were received and filed:
--Fire and Ice Report
--Marketing and Communications Staff Report
--Executive Officer's Report
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
--The proposed ballot language for the August 3 Primary Election is currently being reviewed by the
Attorney General's office.
NEW BUSINESS:
The Commission received a letter from Corporation Counsel Judy Cunningham requesting that questions
regarding items on the agenda be submitted to her staff prior to the meetings to enable her staff ample
time to investigate and respond in a timely matter. Chairman Lewis directed Commissioners with
questions to contact he or Dan Stencil, and they will contact Corporation Counsel.
OLD BUSINESS:
At the January 6, 2010 regular meeting, the Commission concurred to establish a three -member
committee to develop a process to evaluate the Executive Officer's performance and report back to the
Commission. The Committee has met once and will report to the Commission on April 14, 2010.
The meeting adjourned at 11:20 a.m.
The next Commission meeting will be at 9:00 a.m. on Wednesday, April 14, 2010, at Waterford Oaks —
Administrgtion Office. f'
J. DavlTVanderVeen, Secretary ` Suzah L. Kici, Recording Secretary