HomeMy WebLinkAboutMinutes - 2010.04.14 - 39242OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 14, 2010
Chairman Lewis called the meeting to order at 9:05 a.m. in the commission room of the Administration
Office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim,
Burns, Gerald Fisher, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Corporation Counsel
OC Water Resources Commissioner
Skier's Pier
Michigan State University
Private Citizen
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief, Facilities, Maint. & Dev.
Jon Noyes, Planning Supervisor
Jim Dunleavy, Chief-Oper. & Maint. North
Larry Gee, Chief-Oper. & Maint. South
Desiree Stanfield, Supervisor -Communications
Terry Fields, Chief -Recreation Programs/Services
Melissa Prowse, Business Development Representative
Matt Felton, Marketing Supervisor
Karen Kohn, Supervisor -Administrative Services
Rachel Boyd, Recreation Program Supv.-Volunteers
Tom Gibbs, Maintenance Supervisor II
Boyd Brokenshaw, Park Supervisor
Brittany Bird, Natural Resource Planner
Sheila Cox, Capital Improvement Coordinator
Jody Hall, Assistant Corporation Counsel
Keith Lerminiaux, Deputy Corporation Counsel
Joe Colaianne, Drain District Insurance Administrator
PJ McMillan, Principal
Dr. Ronald Calhoun (via Skype)
Chris Guzdial
Robert Hauser
Moved by Mr. Palmer, supported by Mr. Kostin to approve the minutes of the regular
meeting of March 3, 2010, as written.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mrs. Long, supported by Mr. Scott to approve the agenda with the revised order of
items.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
(Commission Meeting, April 14, 2010)
Motion carried on a voice vote.
PUBLIC COMMENTS:
No public comments were made.
PAYMENT APPROVAL:
Moved by Mr. Skarritt, supported by Mr. Kostin to approve the Internal Service Funds Journal
Voucher Register and Payment Register for the month ending 2/28/10 (FM 5, FY 10).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS:.(0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Kostin, supported by Mr. Palmer to approve the Combined Statement
of Operations for the month ending 2/28/10 (FM 5, 2010).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
AWARD PRESENTATIONS:
Dr. Ronald Calhoun, Michigan State University, presented the Commission with the Michigan Turfgrass
Environmental Stewardship Program Certifications via Skype, for certification of Lyon Oaks County Park,
Lyon Oaks Golf Course and Red Oaks Golf Course. All OCPRC golf course facilities are now certified, as
well as Groveland Oaks County Park, the first day -use park facility in Michigan achieving certification.
Executive Officer Stencil presented Chris Guzdial, Robert Hauser and Dick Haines, members of the
Retired Engineer Technical Assistance Program (RETAP), with the Michigan Recreation and Park
Association's Community Service Award for their assistance in conducting an energy audit at Waterford
Oaks.
Jerry Sarasin was also recognized with the MRPA Community Service Volunteer Award for his significant
contributions to the adaptive recreation program.
RED OAKS GOLF COURSE ENTRANCE DRIVE RELOCATION:
For the past 18 months staff has worked to secure an easement from Southeastern Oakland County
Resource Recovery Authority (SOCRRA) to realign the entrance driveway to Red Oaks Golf Course with
the existing SOCRRA driveway. It was determined through a traffic study performed by a SOCRRA
consultant that a traffic light was recommended for public safety, minimizing the number of access points
along John R by eliminating the Red Oaks Golf Course and Madison Heights Senior Center driveways
and consolidating traffic flow through the SOCRRA driveway.
Because Corporation Counsel staff has not been able to come to an agreement with SOCRRA, the next
recommended step is condemnation.
Moved by Mr. VanderVeen, supported by Mr. Kostin to initiate condemnation proceedings to
secure an easement from SOCRRA for the driveway relocation at Red Oaks Golf Course.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
(Commission Meeting, April 14, 2010)
NAYS: (0)
Motion carried on a voice vote.
UPPER BUSHMAN LAKE ACQUISITION UPDATE:
Phase I of the environmental assessment was completed in February; Phase II was completed in March.
Phase II samplings came back with a higher level of arsenic in the NE corner of the property near the
previous apple orchard. Corporation Counsel recommends 15 additional soil samples be taken to
determine if the level of arsenic falls within "background levels" to more accurately delineate the site of
the contamination. Corporation Counsel will send a letter to present owner requesting reimbursement for
one half of the fees for additional samples; approximately $2,500.
According to the Michigan Natural Resources Trust, OCPRC is responsible for paying for the
environmental assessment; and we cannot close on the property until MDNE gives permission to close.
Moved by Mr. Fisher, supported by Mr. Palmer to authorize additional samples for Phase II
Environmental Assessment of the Upper Bushman Lake property for an approximate amount of
$2,500. The owner will be requested to pay one half of the fees.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
POLE TENTS AND PORTABLE LIGHT TOWERS:
Moved by Mr. Palmer, supported by Mr. Burns to approve the purchase of seven (7) pole tents for
Mobile Recreation to the low bidder, Celina Tent, Inc. in the amount of $16,221.95; and the
purchase of four (4) portable light towers with built-in generators for Facilities Maintenance, to the
low bidder, Evergreen Specialty Services, in the amount of $29,100.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
REVISED RULES AND REGULATIONS/RESOLUTION:
After the March 3, 2010 Commission Meeting, staff worked with Corporation Counsel and Mr. Fisher to
clarify Section 38 of the revised Rules and Regulations regarding Free Speech. The final revision was
presented for approval.
Moved by Mr. Palmer, supported by Mr. Kostin to approve the revised Rules and Regulations and
the supporting resolution:
WHEREAS, the Oakland County Parks and Recreation Commission was
established by the Oakland County Board of Supervisors in 1966 under P.A. 261;
and
WHEREAS, P. A. 261 includes a provision to allow county parks
commissions to make rules for the protection, regulation and control of all its
facilities and areas with the approval of the Oakland County Board of
Commissioners; and
(Commission Meeting, April 14, 2010)
WHEREAS, the Oakland County Parks and Recreation Commission has
established rules and regulations for this protection, regulation and control; and
WHEREAS, revisions for clarification purposes are requested, which have
been reviewed and approved by the Oakland County Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission approves the revisions to the General Information and
Regulations as reviewed by Oakland County Corporation Counsel.
NOW THEREFORE BE IT FURTHER RESOLVED that these revised General
Information and Regulations be forwarded to the Oakland County Board of
Commissioners for approval.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
CITY OF MADISON HEIGHTS INTER -GOVERNMENTAL AGREEMENT:
An inter -governmental agreement has been drafted by Corporation Counsel between the City of Madison
Heights and the Oakland County Parks and Recreation Commission for grounds maintenance of the Red
Oaks Youth Soccer Complex. This agreement aligns with the Tri-Party Agreement dated May 14, 2007
between the City of Madison Heights, GWK Drainage District and OCPRC which established naming
rights and maintenance standards.
Moved by Mr. Scott, supported by Mr. Kostin to approve the City of Madison Heights Inter -
Governmental Agreement between the City of Madison Heights and Oakland County for the
grounds maintenance of the Red Oaks Youth Soccer Complex.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS AFFIDAVIT OF PERMISSION/RESOLUTION:
Staff and Corporation Counsel identified an area located along the western edge of hole #2 at Springfield
Oaks Golf Course that contains a pond which is partially located on a neighboring parcel of land owned
by Franklin Quinlan. Staff requested Commission's approval of the Affidavit of Permission, which would
convey that the County in no way waives any interest it has to the property on which the pond is located,
including the perimeter of the pond currently being maintained by Mr. Quinlan.
After discussion, the Commission concurred that Corporation Counsel will revise the Affidavit of
Permission to include a signature area for Mr. Quinlan stating that he has been maintaining the pond
perimeter with permission, and include a statement that the statutory period has not expired.
Moved by Mr. Scott, supported by Mr. Fisher to approve the Affidavit of Permission, as revised,
for permission to maintain the pond perimeter at Springfield Oaks Golf Course and the supporting
resolution, as follows:
WHEREAS, the Oakland County Parks and Recreation Commission currently
owns and maintains the property known as the Springfield Oaks Golf Course in
Springfield Township, Oakland County, Michigan; and
WHEREAS, a portion of the property is not fenced on the existing park boundary
due to an existing small body of water (Pond) that is located along the western edge of
Hole #2; and
(Commission Meeting, April 14, 2010)
WHEREAS, this pond and the surrounding perimeter of the pond is located on
Park property and private property owned by Mr. and Mrs. Frank Quinlan; and
WHEREAS, at this time, the Quinlans maintain the property around the entire
perimeter of the pond which includes the maintenance of Park property; and
WHEREAS, OCPRC has not requested that the Quinlans maintain the Park
property nor does the County pay the Quinlans for the maintenance of the Park property;
and
WHEREAS, OCPRC does not wish to waive their right or interest of ownership of
this Park property.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of Commissioners
authorize and approve the Affidavit of Permission as drafted by Oakland County
Corporation Counsel; and
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Board of Commissioners direct its Chairperson or
designee to execute said Affidavit on behalf of the County of Oakland.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
VOLUNTEER POLICY:
Staff presented the Volunteer Policy which will manage volunteer workers at various OCPRC facilities.
Discussion followed on the redemption of the "Complimentary Recreation Passes," with the determination
that passes may be redeemed while the volunteer is "actively volunteering."
Moved by Mrs. Long, supported by Mr. Fisher to approve the Volunteer Policy as amended.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS WATERPARK SLIDE TOWER REPAIR:
Moved by Mr. Palmer, supported by Mr. Burns to approve the contract for structural repairs of the
slide tower at Red Oaks Waterpark to the low bidder, DRV Contractors, Inc., in the amount of
$152,900, plus a 10% contingency of $15,290, for a total approved amount of $168,190; and
approve the transfer of $152,900 from Operating Contingency to the Red Oaks Waterpark —
Building Maintenance line item.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RESIDENTIAL LEASE AGREEMENTS/RESOLUTIONS:
Moved by Mr. Fisher, supported by Mr. VanderVeen to approve the residential lease agreement
to Mr. Thomas Garvey for the residence at 2930 Watkins Lake Road, Waterford; and the
residential lease agreement to Mr. Robert Hatt for the residence at 6000 Grange Hall Road, Holly,
(Commission Meeting, April 14, 2010)
and the supporting resolutions which will be forwarded to the Board of Commissioners for
approval:
WHEREAS, the County of Oakland is the owner of Waterford Oaks County Park;
and
WHEREAS, a two-story five -bedroom house, identified as 2930 Watkins Lake
Road, is located on the grounds of Waterford Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 2930 Watkins Lake Road to County
employee Thomas Garvey for a period of five years commencing July 1, 2010; and
WHEREAS, under the terms and conditions of the attached Lease Agreement
Thomas Garvey will pay rent as follows:
July 1, 2010 — December 31, 2010 $750.00
January 1, 2011 — December 31, 2011 $765.00
January 1, 2012 — December 31, 2012 $780.00
January 1, 2013 — December 31, 2013 $795.00
January 1, 2014 — December 31, 2014 $810.00
January 1, 2015 — December 31, 2015 $827.00
and pay all utility costs and provide after hours security, coordinate all emergency
activities with local police and fire agencies and provide after hours emergency
maintenance as necessary; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease
agreement.
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves and authorizes the attached Lease Agreement between
the County of Oakland and Mr. Thomas Garvey.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the County of Oakland Board of
Commissioners hereby directs it's Chairperson or his designee to execute the attached
Lease Agreement and all other related documents between the County of Oakland and
Thomas Garvey, which may be required.
l-TiTI
WHEREAS, the County of Oakland is the owner of Groveland Oaks County Park;
and
WHEREAS, a one-story three -bedroom house, identified as 6000 Grange Hall
Road, is located on the grounds of Groveland Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 6000 Grange Hall Road to County employee
Robert Hatt for a period of five years commencing April 15, 2010;
WHEREAS, under the terms and conditions of the attached Lease Agreement
Robert Hatt will pay rent as follows:
April 15, 2010 — December 31, 2010
$665.00
January 1, 2011 — December 31, 2011
$678.00
January 1, 2012 — December 31, 2012
$692.00
January 1, 2013 — December 31, 2013
$706.00
January 1, 2014 — December 31, 2014
$720.00
January 1, 2015 — December 31, 2015
$734.00
(Commission Meeting, April 14, 2010)
and pay all utility costs and provide after hours security, coordinate all
emergency activities with local police and fire agencies and provide after hours
emergency maintenance as necessary and;
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease
agreement.
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves and authorizes the attached Lease Agreement between
the County of Oakland and Mr. Robert Hatt.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the County of Oakland Board of
Commissioners hereby directs it's Chairperson or his designee to execute the attached
Lease Agreement and all other related documents between the County of Oakland and
Robert Hatt, which may be required.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
SKIER'S PIER SKI JUMPING EVENT:
Staff has been working with PJ McMillan, Skier's Pier, to host the "King of Darkness Ski Jumping Event"
at Groveland Oaks on July 17, 2010. Skier's Pier is requesting permission to operate motorized boats on
Stewart Lake for this event. The Commission directed staff to include the $3 million insurance
requirements in the agreement.
Moved by Mr. Skarritt, supported by Mr. Palmer to approve the use of motorized boats on Stewart
Lake at Groveland Oaks for the Skier's Pier ski jumping event on July 17, 2010.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
2010 APPRECIATION DAYS:
Moved by Mr. McCulloch, supported by Mr. Kostin to approve the 2010 Appreciation Days, a joint
effort with Huron -Clinton Metropolitan Authority, to promote recreational activities and outdoor
adventure on national holidays and significant agency milestones.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
(Commission Meeting, April 14, 2010)
Moved by Mr. Palmer, supported by Mrs. Long to receive and file the February 2010 Activity
Report as presented.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
URBAN RECREATION INITIATIVE:
Planning Supervisor Jon Noyes presented a preliminary concept for the Urban Recreation Initiative. After
review and discussion, the Commission directed staff to schedule a study session focusing on urban
needs. Consensus was to schedule the study session on April 21 immediately following the budget work
session.
MILLAGE UPDATE/DVD PRESENTATION:
Communications Supervisor Desiree Stanfield presented the new Parks DVD and then circulated Millage
Awareness items. Executive Officer Stencil commended staff for their work on the new DVD.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report, the following was also noted:
--Staff has been communicating with State Representative Hugh D. Crawford to host a Legislative
Luncheon in Lansing in June, 2010; and annually thereafter.
OLD BUSINESS:
None.
NEW BUSINESS:
None.
Meetinq adjourned at 11:18 a.m.
J. Davb4andl=Veell-, Secretary ' Suz6p)e L. Kici, Recording Secretary