HomeMy WebLinkAboutMinutes - 2010.05.05 - 39244OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 5, 2010
Chairman Lewis called the meeting to order at 9:14 a.m. in the commission room of the Administration
Office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Purchasing
OC Facilities Maintenance & Operations
OC Facilities Engineering
ETC Institute/Leisure Vision
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief, Facilities, Maint. & Dev.
Larry Gee, Chief-Oper. & Maint. South
Terry Fields, Chief -Recreation Programs/Services
Melissa Prowse, Business Development Representative
Matt Felton, Marketing Supervisor
Desiree Stanfield, Supervisor -Communications
Jan Pung, Project Advisor
Brittany Bird, Natural Resources Planner
Sheila Cox, Capital Improvement Coordinator
Jack Smith, Manager
Art Holdsworth, Director
Paul Hunter, Manager
Ron Vine, Vice President
Moved by Mr. Palmer, supported by Mr. Kostin to approve the minutes of the regular meeting of
April 14, 2010.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mr. Scott, supported by Mr. VanderVeen to approve the agenda as revised by
removing item #7f - Trails Plan -County Campus.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
No public comments were made.
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(Commission Meeting, May 5, 2010)
PAYMENT APPROVAL:
Moved by Mr. Skarritt, supported by Mrs. Long to approve the Internal Service Funds Journal
Voucher Register for the month ending 3/31/10 (FM 6, FY10); Oak Management, Inc. Credit for
Services Rendered Register (FM 4,5,6 FY 10); Payment Register ending 3/31/10 (FM 6, FY10).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mrs. Long, supported by Mr. Palmer to approve the Combined Statement of Operations
for the month ending 3/31/10 (FM 6, FY 10).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT:
Moved by Mr. Scott, supported by Mr. Kostin to approve the Capital Improvement Program
Budget Report for month ending 3/31/10 (FM 6, FY 10).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
FY 2010 2ND QUARTER REPORT WITH REQUESTED BUDGET AMENDMENT:
After discussion the Commission directed staff to have a plan in place for implementation in the event that
projected revenue does not meet expectations.
Moved by Mr. McCulloch, supported by Mr. Skarritt to approve the FY 2010 2"d Quarter Report
and an amendment to the Fiscal Year 2010 Budget totaling $1,539,717 based on the following
findings: use of fund balance (Planned Use of Balance); $1,800,000 to increase the Contingency
line item for the Information Technology Master Plan (year 2 of 3) operating expenses currently
budgeted in the Capital Improvement Program expense line item; and a net total of ($260,283) to
re -appropriate funds from Capital related expense line items; Transfer to Reserve, Capital
Improvement Program, and FA Proprietary Equipment Expense, to properly budget for capital
related expenses. The offset is the Planned Use of Balance revenue line item to properly
recognize the fund equity reduction.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, May 5, 2010)
2010 COUNTY -WIDE CITIZEN'S NEEDS ASSESSMENT SURVEY:
Ron Vine, Vice President, ETC Leisure Vision, presented the results of a countywide survey conducted
among 600 households in March for the purposes of assessing awareness, usage, satisfaction, citizen
needs, planning priorities and ballot proposal support. Survey respondents indicated they were most
willing to fund repairing older facilities with their parks and recreation tax dollars. Support for the
acquisition of open space, whether left undeveloped or for recreation usage, remained high.
Staff will provide an update of all millage questions that are on the ballot, by community, at the June 2
meeting.
QUARTERLY PURCHASING REPORT:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to receive and file the Quarterly
Purchasing Report.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
OAKLAND COUNTY MARKET BUSINESS PLAN:
Melissa Prowse, Business Development Representative, presented the Oakland County Market Business
Plan. Discussion followed about maintenance of the building and parking lot and improvement projects
that will assist in making this a profit center. After discussion, staff was directed to pursue with the
Oakland County Board of Commissioners the possibility of the BOC participating in this effort by
contributing additional monies from the general fund.
Moved by Mr. Skarritt, supported by Mrs. Long to postpone approval of the Oakland County
Market Business Plan until September, 2010.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Scott, Skarritt (8)
NAYS: Palmer, VanderVeen (2)
Motion carried on a voice vote.
MARKETING PRESENTATION:
Marketing Supervisor Matt Felton provided an overview of the 2010 Strategic Marketing Plan utilizing
guest surveys provided by Dr. Patty Janes and Central Michigan University marketing students. Surveys
were completed through an email database. An Executive Summary is being completed and will be
provided to the commission.
ACTIVITY REPORT:
The March Activity Report was accepted as written.
CIP/MAJOR MAINTENANCE/NATURAL RESOURCE MANAGEMENT QUARTERLY REPORT:
The Capital Improvement Program, Major Maintenance and Natural Resource Management quarterly
report was accepted as written.
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(Commission Meeting, May 5, 2010)
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report, the following was also noted:
--Additional samples for Phase II of the Environmental Assessment for Upper Bushman Lake results
indicated arsenic levels do not exceed background levels. The full report is expected next week and will
be forwarded to the Michigan Department of Natural Resources and Environment.
--As of May 1, there is no smoking on any patios or decks at the golf courses. Oak Management is
enforcing this new law.
--FY 2011 Budget will be revised and presented for approval at the June 2 commission meeting.
--The legislative luncheon in Lansing has been cancelled.
--New business cards supporting millage awareness are available. Please contact Sue Kici with your
order.
--Staff is working with NBC for production of various television/media opportunities at Catalpa Oaks and
Red Oaks.
Meeting adjourne"t 11:37 a.m.
J. David'_Vand�<een, Secretary Sumne L. Kici, Recording Secretary
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