HomeMy WebLinkAboutMinutes - 2010.06.02 - 39245OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
June 2, 2010
Chairman Lewis called the meeting to order at 9:08 a.m. in the commission room of the Administration
Office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott
ALSO PRESENT:
Parks and Recreation
Oakland County Corporation Counsel
Barton Malow Design
Studio 5
Private Citizen
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Manager -Parks Operations
Mike Donnellon, Chief -Parks Fac., Maint. & Dev.
Melissa Prowse, Business Development Rep.
Jim Dunleavy, Chief -Parks Maint. & Ops. North
Larry Gee, Chief -Parks Maint. & Ops. South
Sheila Cox, Capital Improvement Coordinator
Karen Kohn, Supervisor -Administrative Services
Desiree Stanfield, Supervisor -Communications
Terry Fields, Chief -Recreation Programs/Services
Matt Felton, Marketing Supervisor
Jon Noyes, Planning Supervisor
Olivia Lonctot, Parks Helper
Jody Hall, Assistant Corporation Counsel
Brian Threet
Brian Gorzynski
Holly Kaiser
Jennifer Howard
Moved by Mr. Scott, supported by Mr. Kostin to approve the minutes of the regular meetings of
April 21 and May 5, 2010.
AYES: Fisher, Kostin, Lewis, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mr. Scott, supported by Mr. Fisher to approve the agenda as revised by moving item
#7H - Catalpa Oaks Design and Engineering Scope before #7A.
AYES: Fisher, Kostin, Lewis, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
No public comments were made.
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(Commission Meeting, June 2, 2010)
CATALPA OAKS DESIGN AND ENGINEERING SCOPE:
Staff presented design and construction for Phase I of the Catalpa Oaks project consisting of a multi-
purpose recreation building and surrounding site amenities, a picnic shelter, and a re -designed and
improved parking lot. The estimated cost of these improvements is $2,041,000, which would be expended
in fiscal years 2010 and 2011.
The multi -purpose recreation building consists of restrooms, a concession area, a multi -purpose room for
meetings, event storage, and a covered pavilion area. Site -work for the multi -purpose recreation building
would also be considered in the project, including berms, concrete work, and tiered lawn seating. Parking
lot improvements include re -design of the layout, paving, striping of the lot, storm water best management
practices and surrounding site -work and landscaping. The total amount for the design/engineering contract
is projected at $178,588, of which $175,000 was previously approved at the September 2, 2009 meeting.
Discussion followed. Commission directed staff to review the costs of the recently completed Red
Oaks/Water Resource Commission Youth Soccer Complex project that included a multi -purpose building,
concession, restrooms, meeting space, storage and parking lot, and provide a comparison of expenses for
the two projects. This item was referred to the July 7, 2010 commission meeting.
PAYMENT APPROVAL:
Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the Internal Service Funds Journal
Voucher Register for the month ending 4/30/10 (FM 7, FY10); and the Payment Register ending
4/30/10 (FM 7, FY 10).
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mrs. Long, supported by Mr. Skarritt to approve the Combined Statement of Operations
for the month ending 4/30/10 (FM 7, FY 10).
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
FY 2011 BUDGET REVISION AND ADOPTION:
Moved by Mrs. Long, supported by Mr. VanderVeen to adopt the 2011 General Appropriations Act
of $25,003,813 and the subsequent Operating Expense Budget of $25,003,813 (as shown in the
Fiscal Years 2011-2013 Operating Budget Book) with the expectation to amend 2012 and 2013.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, June 2, 2010)
RESOLUTION -DUCKS UNLIMITED FUNDING AGREEMENT FOR DONATION OF PROPERTY:
Moved by Mr. Palmer, supported by Mr. Scott to adopt the following resolution in support of the
Funding Agreement between the County of Oakland and Ducks Unlimited to facilitate the County's
acquisition of properties located in Oakland County, Michigan known as the Upper Bushman Tract
and the Eisele Parcel, in cooperation with the Carls Foundation:
WHEREAS, Ducks Unlimited (DU) and the County of Oakland willingly choose to
enter into this Agreement to facilitate the County's acquisition of properties located in
Oakland County, Michigan known as the Upper Bushman Tract and the Eisele Parcel
(hereinafter "Sites") as specifically described in Exhibit A and hereby made a part of this
Agreement; and
WHEREAS, the acquisition of the Sites is part of a project undertaken by the
County and DU in cooperation with the Carls Foundation to protect the headwaters of the
Clinton River, which is an area of important wetlands and waterfowl habitat and the
protection of such land is consistent with the mission of DU and the mission of the Oakland
County Parks and Recreation Commission; and
WHEREAS, the acquisition of the Sites has also been undertaken to substantially
increase the size of Independence Oaks County Park; and
WHEREAS, Wetlands America Trust, Inc. ("WAT") owns the Eisele Parcel located
in Independence Township, Oakland County, Michigan and this property is adjacent to the
Independence Oaks County Park; and
WHEREAS, the acquisition of the Eisele Parcel by the County from WAT will be
accomplished via a separate purchase agreement; and
WHEREAS, the parties desire to work together to further the goals and purposes of
the project as well as the mission and purpose of each respective organization;
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of Commissioners
approve and accept the terms and conditions of the attached Funding Agreement between
the County of Oakland and Ducks Unlimited.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners direct its
Chairperson or his designee to execute the attached Funding Agreement between the
County of Oakland and Ducks Unlimited.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RESOLUTION -NO CHILD LEFT INSIDE:
Moved by Mrs. Long, supported by Mr. Scott to adopt the following resolution in support of the NO
CHILD LEFT INSIDE ACT:
WHEREAS, the Oakland County Parks and Recreation Commission's mission is
dedicated to providing quality recreation experiences that encourage healthy lifestyles,
support economic prosperity, and promote the protection of natural resources; and
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(Commission Meeting, June 2, 2010)
WHEREAS, parks, recreational activities, and leisure experiences provide
opportunities for young people to live, grow, and develop into contributing members of the
society; and
WHEREAS, concerns exist about youth inactivity and related health issues as many
youth favor the use of electronic media, which may lead to sedentary lifestyles and result in
future generations with greater health risks; and
WHEREAS, research has proven that children who are physically active in the
outdoors lower their risks associated with obesity and other health issues; and
WHEREAS, research shows a growing disconnect between children and nature,
producing a younger generation lacking an understanding of the importance of clean air,
water and natural resources stewardship; and
WHEREAS, the Oakland County Parks and Recreation Commission provides
outlets for physical activity at more than 6,500 acres of parkland offering trails, camps,
nature centers, open space and programming, thus nurturing children's health and well-
being through exposure to the outdoors; and
WHEREAS, the Oakland County Parks and Recreation Commission helps build
strong minds and bodies through physical activity in the outdoors in the pursuit of lifelong
recreational activities for all members of our community;
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission supports the NO CHILD LEFT INSIDE ACT which encourages
participation in and supports efforts that promote outdoor activities for children to foster
healthy, active lifestyles and reconnect with nature.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners direct its
Chairperson or his designee adopt this resolution in support of the NO CHILD LEFT INSIDE
ACT.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RESOLUTION-JULY AS NATIONAL RECREATION AND PARKS MONTH:
Moved by Mrs. Long, supported by Mr. VanderVeen to adopt the following resolution in support of
proclaiming July as Recreation and Parks Month:
WHEREAS, the Oakland County Parks and Recreation Commission's mission is to
provide all residents of Oakland County with recreational, leisure, and learning experiences,
parks, open spaces, and facilities, resulting in a comprehensive county park system that
enhances quality of life; and
WHEREAS, parks, recreation activities, and leisure experiences provide
opportunities for young people to live, grow, and develop into contributing members of
society; and
WHEREAS, parks and recreation creates lifelines and continued life experiences
for older members of our community; and
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(Commission Meeting, June 2, 2010)
WHEREAS, parks and recreation generates opportunities for people to come
together and experience a sense of community through fun recreational pursuits; and
WHEREAS, parks and recreation agencies provide outlets for physical activities,
socialization, and stress -reducing experiences; and
WHEREAS, parks, playgrounds, nature trails, open spaces, community and cultural
centers, and historic sites make communities attractive and desirable places to live, work,
play, and visit, in a manner that contributes to our ongoing economic vitality; and
WHEREAS, parks, greenways, and open spaces provide a welcome respite from
our fast -paced, high-tech lifestyles while simultaneously protecting and preserving our
natural environment; and
WHEREAS, parks and recreation agencies touch the lives of individuals, families,
groups, and the entire community, which positively impacts upon the social, economic,
health, and environmental quality of our community.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and
Recreation Commission proclaims July as Recreation and Parks Month and encourages all
citizens to celebrate healthy, active lifestyles by participating in their choice of recreation
and park activities.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS WATERPARK SLIDE REPAIR — CHANGE ORDERS:
Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the change orders for the Red Oaks
Waterpark slide tower structural repairs in the amount of $16,211.40 as follows: Change order #1 repair and
sealing of 57 existing step tread surface and faces; change order #2 (7) additional flume saddles; change
order #3 additional steel support beam and welds under the concrete deck at the top platform of waterslide;
change order 34 credit —estimate for additional spot steel repairs not necessary (part of job contingency not
used).
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
WATERFORD OAKS MASTER PLAN CONCEPT:
Planning Supervisor Jon Noyes provided the method used by staff to develop the conceptual phase for each
master plan, which includes data from surveys and trends. Staff will develop and provide a completed
business plan for Waterford Oaks for Commission's approval.
ACTIVITY REPORT:
The April Activity Report was accepted as written.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report, the following was also noted:
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(Commission Meeting, June 2, 2010)
--Additional focus group meetings to obtain input on the Urban Recreation Initiative have been scheduled for
Thursday, June 10. Pleasant Ridge Parks and Recreation is the location of the meeting from 1-3 pm and
Huntington Woods Parks and Recreation is the location of the meeting from 6-8 pm.
--Bob Daddow has advised Fiscal Services staff that the 2009 Oak Management audit will not be completed
due to reduction of staff in their department. Staff will provide a cost estimate to have an outside firm
perform the annual audit.
--Due to budget constraints, only one staff person is attending the Special Park Districts Forum in
Charleston, SC.
--Staff has made 25 Community Connection Initiative presentations to various cities, villages and townships
to date.
Meeting adjourn d at 1:22 a.m.
J. David VanderVeen, Secretary
Suzanne, L. Kici, Recording Secretary
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
PUBLIC HEARING FOR THE 2011 OPERATING BUDGET
June 2, 2010
Chairman Lewis called the public hearing to order at 9:07 a.m. in the commission room of the Parks and
Recreation's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Gerald Fisher, Robert Kostin, John
McCulloch, Charles Palmer, John Scott
ALSO PRESENT:
Parks and Recreation
Oakland County Corporation Counsel
Barton-Malow Construction Management
Studio 5
Private Citizen
Daniel Stencil, Executive Officer
Sue Wells, Manager -Parks Operations
Mike Donnellon, Chief -Parks Fac., Maint. & Dev.
Melissa Prowse, Business Development Rep.
Jim Dunleavy, Chief -Parks Maint. & Ops. North
Larry Gee, Chief -Parks Maint. & Ops. South
Sheila Cox, Capital Improvement Coordinator
Karen Kohn, Supervisor -Administrative Services
Desiree Stanfield, Supervisor -Communications
Terry Field, Chief -Recreation Programs/Services
Matt Felton, Marketing Supervisor
Jon Noyes, Planning Supervisor
Olivia Lonctot, Parks Helper
Jody Hall, Assistant Corporation Counsel
Brian Threet
Brian Gorzynski
Holly Kaiser
Jennifer Howard
The purpose of the public hearing was to discuss the proposed Fiscal Year 2011 operating budget.
The proposed operating revenue budget is $25,003,813; down (12.56%) from the amended budget for FY
2010. Of this amount, $8,493,713 (33.97%) comes from charges for services. The remaining balance of
$16,510,100 will come from the'/ millage, $12,566,000 (50.26%); income from investments and other
revenue, $272,300 (1.09%); delinquent tax prior years, $20,000 (.08%) and Planned Use of Balance,
$3,651,800 (14.6%).
The proposed operating expense budget is $25,003,813; down (12.56%) from the amended budget for
FY 2010. The 12.56% net decrease includes many contributing factors: 1.5% salary reduction as
recommended by the County Executive; fringe benefits increase due to fringe benefit rate adjustments;
contractual services decreased due to the postponement of various projects, commodities decreased due
to the postponement of scheduled equipment replacement, depreciation decreased due to the reduction
in capital projects, interest on debt decreased because the final payment was made in FY 2010 to the
Oakland County Building Authority for the Lyon Oaks bond, internal services increased mainly due to the
continuation of the Information Technology Master Plan. The IT Master Plan has been revised to reflect a
five-year implementation period.
Other points of interest:
• Salaries and fringe benefits total $11,015,040 which equals 44.05% of the total operating
expense budget.
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(Public Hearing — 2011 Operating Budget, June 2, 2010)
• Special Events revenue and expenses have increased in numerous budget units because of the
increased priority in recreation programming to meet the demand of residents as identified in the
citizen survey.
• The number of recreation programs has increased significantly in all nine core service areas:
adaptive recreation, aquatics, special events, outdoor recreation, mobile recreation, golf, health
and wellness, volunteers, and nature interpretive. These recreation opportunities have been
programmed county -wide through outreach, collaborations, partnerships, sponsorships and
parades. These include recreation programs for the greenhouses and the Upper Bushman
property.
• The Revenue Pricing Policy has allowed staff to fill facilities during non -peak times.
• Red Oaks Dog Park, our newest facility, opened in FY 2010.
• Additional budget centers have been forecast: FY 2011 revenue for the OC Market is projected to
offset the expense of the market; funds are available in FY 2011 contingency for the possible
management of an additional nature center.
• Capital equipment expenditures have been reduced from $508,405 in FY 2010 to $5,600 in FY
2011 and will be.spent on new equipment.
• Capital Improvement Program projects are being projected out on a 10-year cycle by staff.
• Future Capital Improvement Program projects will reflect a strategy of creating "Inventory of
Design Opportunities" that will be grant -ready.
• The Stabilization Fund is $6,500,000 and equates to approximately 25% of the FY 2011 operating
budget.
• Staff's FY 2010 Budget Task goal is to increase actual revenue and/or decrease actual expense
by a combined net total of 10% in order to eliminate the $1,539,717 fund equity reduction
budgeted in the Planned Use of Balance revenue account.
• The FY 2009 Actual Operating Budget had a total net income of $3,315,490. This amount was
incorporated into the FY 2010 and FY 2011 Capital Improvement Program.
Governmental Accounting Standards Board (GASB) Conformance
The FY 2011 "Planned Use of Balance" revenue shown in the Operating Budget Revenue summaries is
$3,651,800. This is the amount of non -cash depreciation included in the current fiscal year's expense
which leaves cash available for the next fiscal year's Capital Improvement Program. A separate budget
book details projects planned for the FY 2011 Capital Improvement Program.
No questions were asked, nor comments received by the public.
The public hearing was adjourned at 9:08 a.m.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
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