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Home My WebLink AboutMinutes - 2010.07.07 - 39246OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING July 7, 2010 Vice Chairman Skarritt called the meeting to order at 9:09 a.m. in the commission room of the Administration Office. COMMISSION MEMBERS PRESENT: Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim Burns, Gerald Fisher, Christine Long, John McCulloch, Charles Palmer, John Scott COMMISSION MEMBERS ABSENT WITH NOTICE: Chairman Pecky D. Lewis, Jr., Robert Kostin ALSO PRESENT: Parks and Recreation Oakland County Fiscal Services Oakland County Facilities Maintenance & Ops Oakland County Purchasing Oakland County Fair Board Nutro Pet Foods Company APPROVAL OF MINUTES: Daniel Stencil, Executive Officer Sue Wells, Manager -Parks Operations Mike Donnellon, Chief -Parks Fac., Maint. & Dev. Jim Dunleavy, Chief -Parks Maint. & Ops. North Larry Gee, Chief -Parks Maint. & Ops. South Karen Kohn, Supervisor -Administrative Services Desiree Stanfield, Supervisor -Communications Terry Fields, Chief -Recreation Programs/Services Matt Felton, Marketing Supervisor Jon Noyes, Planning Supervisor Phil Castonia, Business Development Rep. Stephanie Mackey, Business Development Rep. Melissa Prowse, Business Development Rep. Chris Moshier, User Support Specialist Mary Zednik, Public Communications Assistant Olivia Lanctot, Parks Helper Brian Menghini, Supervisor Mike Hughson, Property Management Specialist Jack Smith, Manager LC Scramlin, Manager Anthony Quinn Tom Howell Moved by Mr. Palmer, supported by Mr. Scott to approve the minutes of the regular and public hearing meetings of June 2, 2010. AYES: Burns, Fisher, Long, Palmer, Scott, Skarritt, VanderVeen (7) NAYS: (0) Motion carried on a voice vote. APPROVAL OF AGENDA: Moved by Mr. Fisher, supported by Mrs. Long to approve the agenda as revised by adding an update on the acquisition of Upper Bushman Lake property after item #7A. AYES: Burns, Fisher, Long, Palmer, Scott, Skarritt, VanderVeen (7) (Commission Meeting, July 7, 2010) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: LC Scramlin invited the Commission and staff to attend the Oakland County Fair at Springfield Oaks County Park July 13-18, 2010. The Fair Board is committed to showcasing the parks millage renewal through ample signage throughout the fairgrounds. Mr. Scramlin commented that the grounds look great and staff has been very helpful preparing for the fair. OAKLAND COUNTY PURCHASING QUARTERLY REPORT: The quarterly report from Purchasing was received and filed. PROPERTY ACQUISITION UPDATE: Property Management Specialist Mike Hughson reported that the Highland Equestrian Conservancy acquisition at Highland Oaks closed on June 29, 2010. The closing on the Upper Bushman Lake property, scheduled for June 30, 2010, has been postponed due to Mr. Arnold's negotiations with his lenders. The grant extension deadline from the Michigan Department of Natural Resources and Environment is June 30; their staff is aware of the current situation and know we are moving toward closing on the property. Notice has been sent to the Arnolds' attorney to close within 30 days. PAYMENT APPROVAL: Moved by Mrs. Long, supported by Mr. Scott to approve the Internal Service Funds Journal Voucher Register for the month ending 5/31/10 (FM 8, FY10); and the Payment Register ending 5/31/10 (FM 8, FY10). AYES: Burns, Fisher, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. COMBINED STATEMENT OF OPERATIONS: Moved by Mr. Palmer, supported by Mrs. Long to approve the Combined Statement of Operations for the month ending 5/31/10 (FM 8, FY 10). AYES: Burns, Fisher, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. STAFF INTRODUCTION: Olivia Lanctot, a senior at Central Michigan University, will be interning under the supervision of Matt Felton in the Marketing unit through December, 2010. RECOGNITION — NUTRO PET FOODS COMPANY: (Commission Meeting, July 7, 2010) Anthony Quinn and Tom Howell from Nutro Pet Food Company were recognized for their efforts coordinating the volunteer day held at Red Oaks Dog Park on June 17. Nutro Pet Food Company provided $2,000 in donations in the form of two recycled plastic benches and three dog -waste stations for the nation- wide volunteer day. The dedication for Red Oaks Dog Park will be held on July 24 from 8-11 a.m. TRI-COUNTY SUMMIT SPONSORSHIP REQUEST: Moved by Mr. Palmer, supported by Mr. Fisher to sponsor the Tri-County Summit on September 20, 2010 at the Detroit Zoo by providing 250 single day -use passes expiring December 31, 2011. Discussion followed. Moved by Mr. Palmer, supported by Mr. Fisher to withdraw the motion to sponsor the Tri-county Summit. AYES: Burns, Fisher, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT — LANDOWNER INCENTIVE PROGRAM GRANT ACCEPTANCE RESOLUTION: Moved by Mrs. Long, supported by Mr. Scott to accept a grant from the Michigan Department of Natural Resources and Environment in the amount of $12,000 for the Landowner Incentive Program and adopt the following resolution in support of the grant acceptance: RESOLUTION PR10-009 IN SUPPORT OF THE ACCEPTANCE OF A MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT LANDOWNER INCENTIVE PROGRAM GRANT FOR THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION PRESCRIBED BURNS AT ROSE OAKS AND INDEPENDENCE OAKS COUNTY PARKS TO CONTROL INVASIVE SPECIES AND IMPROVE WILDLIFE HABITAT WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for the stewardship and maintenance of park natural resources within the adopted Recreation Master Plan; and; WHEREAS, the Oakland County Parks and Recreation Commission recommends the acceptance of the following grant award from the Department of Natural Resources and Environment for a $12,000 grant (60% of total project costs) with a local match of $8,000 (40%): PRESCRIBED BURNS AT ROSE OAKS AND INDEPENDENCE OAKS COUNTY PARKS TO CONTROL INVASIVE SPECIES AND IMPROVE WILDLIFE HABITAT NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and accept the Michigan Department of Natural Resources and Environment Landowner Incentive Program grant award. (Commission Meeting, July 7, 2010) BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said grant agreement on behalf of the County of Oakland. AYES: Burns, Fisher, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. ACTIVITY REPORT: The May Activity Report was received and filed. REC TRAC DEMONSTRATION: Business Development Representative Phil Gastonia and User Support Specialist Chris Moshier presented a demonstration on the new RecTrac point -of -sale system. The new software will provide increased information to staff and allow staff to provide additional customer service to park patrons including online reservations and tee times. When fully implemented, credit cards will be accepted at every cash register, and gift cards will also be available. Staff was challenged to determine who will manage the data and data -sharing, and provide analysis on how this software has benefited the department. Staff will also review the option of a loyalty program. MILLAGE AWARENESS UPDATE: Business Development Representative Stephanie Mackey provided an update on millage awareness initiatives. RECREATION PROGRAMS AND SERVICES UPDATE: Chief of Recreation Terry Fields provided a brief update on programming efforts with the Recreation Assistance Partnership (RAP), Oakland County Parks Express, parades and festivals, and special events. To date the RAP has made 224 visits with 28,000 people participating in the visits. The Volunteer Program has been rolled out with approximately 400 volunteers providing assistance within the parks system. A detailed report will be provided with the value of what the volunteers bring to the parks. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report, the following was also noted: --North Oakland Headwaters Land Conservancy will provide their designated funds for the acquisition of the Upper Bushman Lake property upon closing. --Oak Park Parks and Recreation requested financial support for their playground at Victoria Park. Staff informed them we did not have financial resources to offer them, however we could provide assistance with grant sources. Meeting adjourned at 10:47 a.m. to the Waterford Oaks Paradise Peninsula Playscape dedication. J. David VanderVeen, Secretary 'Suzanne L. Kici, Recording Secretary