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Home My WebLink AboutMinutes - 2010.08.04 - 39247OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING August 4, 2010 Chairman Lewis called the meeting to order at 9:14 a.m. in the Training Room of the Groveland Township Fire Station #1. COMMISSION MEMBERS PRESENT: Chairman Pecky D Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim Burns, Gerald Fisher, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott ALSO PRESENT: Parks and Recreation OC Fiscal Services OC Corporation Counsel OC Fair Association Groveland Township APPROVAL OF MINUTES: Daniel Stencil, Executive Officer Sue Wells, Administrator -Parks & Rec. Operations Mike Donnellon, Chief, Facilities, Maint. & Dev. Jim Dunleavy, Chief-Oper. & Maint. North Larry Gee, Chief-Oper. & Maint. South Desiree Stanfield, Supervisor -Communications Terry Fields, Chief -Recreation Programs/Services Melissa Prowse, Business Development Representative Karen Kohn, Supervisor -Administrative Services Phil Castonia, Business Development Representative Sheila Cox, Capital Improvement Coordinator Jody Hall, Assistant Corporation Counsel LC Scramlin, Manager Bob DePalma, Supervisor Moved by Mr. Palmer, supported by Mrs. Long to approve the revised minutes of the regular meeting and public hearing of June 2, 2010, and the minutes of the regular meeting of July 7, 2010 as written. AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. APPROVAL OF AGENDA: Moved by Mr. Skarritt, supported by Mr. Scott to approve the agenda as amended by adding the Quinlan Affidavit of Permission and Red Oaks Driveway Easement items to the agenda following Item 7F. AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: LC Scramlin, Manager, Oakland County Fair Association, provided a report on the success of the 2010 4-H Fair. More than 82,000 people visited the fair this year, down a little from last year due to inclement weather. (Commission Meeting, August 4, 2010) Executive Officer Stencil thanked the Citizens for Oakland County Parks and Recreation advocacy group, led by Jim Meloche of Clarkston, the Cooley Law School, and parks staff for their efforts to renew the parks millage. The August 3 Primary resulted in 76.46% vote of support for the parks millage renewal, the highest percentage in parks history (66% in 2000). PAYMENT APPROVAL: Moved by Mrs. Long, supported by Mr. Scott to approve the Internal Service Funds Journal Voucher Register and Payment Register for the month ending 6/30/10 (FM 9, FY 10). AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. COMBINED STATEMENT OF OPERATIONS: Moved by Mr. VanderVeen, supported by Mr. Palmer to approve the Combined Statement of Operations for the month ending 6/30/10 (FM 9, 2010). AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT: Moved by Mr. Palmer, supported by Mr. Burns to approve the Capital Improvement Program Budget Report ending 6/30/10 (FM 9 FY 10). AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. OAKLAND COUNTY MARKET BUSINESS PLAN: Business Development Representative Melissa Prowse provided an updated business plan for the Oakland County Market. Discussion followed regarding the timeline for the management transfer. Mr. VanderVeen and Mr. McCulloch will meet with the county executive's staff to determine if funds are available from the general fund to offset some of the necessary improvements. It was determined that the Commission will not make a commitment to manage the market at this time. SPRINGFIELD OAKS RESIDENTIAL LEASE — RESOLUTION: Moved by Mr. McCulloch, supported by Mr. Fisher to approve the residential lease with Terry and Martha Foshia and adopt the following resolution: WHEREAS, the County of Oakland is the owner of Springfield Oaks County Park; and WHEREAS, a one-story three -bedroom house, identified as 12080 Clark Road, is located on the grounds of Springfield Oaks County Park; and (Commission Meeting, August 4, 2010) WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 12080 Clark Road to County employee Martha Foshia for a period of five years commencing September 1, 2010; and WHEREAS, under the terms and conditions of the attached Lease Agreement Martha Foshia will pay rent as follows: September 1, 2010 — December 31, 2010 $705.00 January 1, 2011 — December 31, 2011 $719.00 January 1, 2012 — December 31, 2012 $733.00 January 1, 2013 — December 31, 2013 $748.00 January 1, 2014 — December 31, 2014 $763.00 January 1, 2015 — December 31, 2015 $778.00 and pay all utility costs and provide after hours security, coordinate all emergency activities with local police and fire agencies, and provide after hours emergency maintenance as necessary; and WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached Lease Agreement between the County of Oakland and Martha Foshia. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners hereby directs its Chairperson or his designee to execute the attached Lease Agreement and all other related documents between the County of Oakland and Martha Foshia, which may be required. AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. ACADEMIC PARTNERSHIP PHASE I — BUSINESS PLAN DEVELOPMENT: Staff has been working OC Purchasing to develop a contract with local universities to assist with the development of business plans. A recommendation will be made at the September 1 meeting. QUINLAN AFFIDAVIT OF PERMISSION — SPRINGFIELD OAKS: Staff is working with Mr. Quinlan to finalize the agreement to treat and maintain the pond adjacent to Springfield Oaks Golf Course. An additional parcel abuts the pond, owned by a third party. The owner of the third parcel has also been contacted to obtain his permission to treat the pond. Concern was raised (Commission Meeting, August 4, 2010) about the possibility of adverse possession since Mr. Quinlan has been maintaining the pond for the past 15 years. Staff will provide an update on the status of this agreement at the September 1 meeting. RED OAKS GOLF COURSE ENTRANCE DRIVE EASEMENT: For the past year staff has worked to secure an easement from Southeastern Oakland County Resource Recovery Authority (SOCRRA) to realign the entrance driveway to Red Oaks Golf Course with the existing SOCRRA driveway. It was determined through a traffic study performed by a SOCRRA consultant that a traffic light was necessary for public safety, minimizing the number of access points along John R by eliminating the Red Oaks Golf Course and Madison Heights Senior Center driveways and consolidating traffic flow through the SOCRRA driveway. Because Corporation Counsel staff has not been able to come to an agreement with SOCRRA, it was determined that no further action would be taken with SOCRRA and a Right Turn Only sign will be placed at the driveway exit. Staff will continue to look at possible driveway relocation alternatives. ACTIVITY REPORT: The June Activity Report was received and filed. CAPITAL IMPROVEMENT/MAJOR MAINTENANCE QUARTERLY UPDATE: Chief -Parks Facilities Maintenance and Development Mike Donnellon provided an update on proposed projects. Staff was directed to prioritize projects based on funds available, develop a Greens Initiative policy that will provide standards for the park system, including return on investment, and provide a 15- year forecast, including existing projects and incorporating existing research. ADAPTIVE RECREATION EQUIPMENT DEMONSTRATION: Staff provided a demonstration of adaptive recreation equipment during the tour of Groveland Oaks County Park. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report, the following was also noted: --The King of Darkness water ski jump event at Groveland Oaks was very successful. --The Upper Bushman Lake Property acquisition closed on July 29, 2010 adding 186 acres of green space to Independence Oaks. --The annual Oak Management Corporation audit will be completed on an as -needed basis. --More than 800 people attended the "Yappy Birthday' 10-year anniversary event at Orion Oaks Dog Park on August 1. OLD BUSINESS: None. NEW BUSINESS: None. Meeting adjourned to the tour of Groveland Oaks County Park at 11:02 a.m. J. David �erVeen, Secretary Suzanne L. Kici, Recording Secretary