HomeMy WebLinkAboutMinutes - 2010.09.01 - 39248OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 1, 2010
Chairman Lewis called the meeting to order at 9:09 a.m. in the commission room of the Parks and
Recreation's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott
COMMISSION MEMBERS ABSENT WITH NOTICE:
Gerald Fisher
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Corporation Counsel
OC Facilities Maintenance & Operations
OC Information Technology
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief, Facilities, Maint. & Dev.
Jim Dunleavy, Chief-Oper. & Maint. North
Larry Gee, Chief-Oper. & Maint. South
Desiree Stanfield, Supervisor -Communications
Terry Fields, Chief -Recreation Programs/Services
Melissa Prowse, Business Development Rep.
Karen Kohn, Supervisor -Administrative Services
Phil Castonia, Business Development Rep.
Jon Noyes, Planning Supervisor
Stephanie Mackey, Business Development Rep.
Brittany Bird, Natural Resource Planner
Donna Folland, Parks Helper
Sheila Cox, Capital Improvement Coordinator
Brian Menghini, Supervisor II
Jody Hall, Assistant Corporation Counsel
Mike Hughson, Property Management Specialist
Dawn Siegel, Supervisor
Moved by Mr. Palmer, supported by Mr. Kostin to approve the minutes of the regular
meeting of August 4, 2010 as written.
AYES: Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mr. Skarritt, supported by Mr. Scott to approve the agenda as written.
AYES: Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
4-1
(Commission Meeting, September 1, 2010)
PUBLIC COMMENTS:
No comments.
PAYMENT APPROVAL:
Moved by Mr. Kostin, supported by Mr. Scott to approve the Internal Service Funds Journal
Voucher Register and Payment Register for the month ending 7/30/10 (FM 10, FY 10).
AYES: Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mrs. Long, supported by Mr. Kostin to approve the Combined Statement
of Operations for the month ending 7/30/10 (FM 10, FY 10).
AYES: Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
FISCAL YEAR 2010 THIRD QUARTER BUDGET REPORT:
Moved by Mr. Scott, supported by Mr. Palmer to approve the FY 2010 Third Quarter Budget
Report as of June 20, 2010.
AYES: Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
FISCAL YEAR 2010 OPERATING BUDGET AMENDMENT:
Moved by Mr. Skarritt, supported by Mr. Scott to approve the amendment to the FY 2010
Operating Budget as follows:
Expense by Budget Unit
and Account Line
Administrative Services
5060101-160000-773630
5060101-160000-774636
Fiscal Services
Administration
1020601-182040-702010
1020601-182040-722740
FY2010
Amended Budget Proposed
Budget Amendment Amended
7/31 Request Budget
Info Tech Development 5,000
Info Tech Operations 150,000
Salaries -Full Time 61,643
Fringe Benefits 24,040
797,000 802,000
485,000 635,000
15,412 77,055
6,011 30,051
4-2
(Commission Meeting, September 1, 2010)
Glen Oaks Golf Course
5060327-160010-702010
Salaries -Full Time
153,456
11,397
164,853
5060327-160010-722740
Fringe Benefits
93,145
4,901
98,046
5060327-160010-774636
Info Tech Operations
0
10,000
10,000
Lyon Oaks Golf Course
5060356-160010-702010
Salaries -Full Time
207,915
11,397
219,312
5060356-160010-722740
Fringe Benefits
134,674
4,901
139,575
5060356-160010-774636
Info Tech Operations
0
10,000
10,000
Red Oaks Golf Course
5060328-160010-702010
Salaries -Full Time
71,283
11,396
82,679
5060328-160010-722740
Fringe Benefits
44,738
4,900
49,638
5060328-160010-774636
Info Tech Operations
0
10,000
10,000
Springfield Oaks Golf
Course
5060330-160010-702010
Salaries -Full Time
143,342
11,397
154,739
5060330-160010-722740
Fringe Benefits
90,150
4,900
95,050
5060330-160010-774636
Info Tech Operations
0
10,000
10,000
White Lake Oaks Golf
Course
5060326-160010-702010
Salaries -Full Time
114,393
11,397
125,790
5060326-160010-722740
Fringe Benefits
76,520
4,901
81,421
5060326-160010-774636
Info Tech Operations
0
10,000
10,000
Red Oaks Dog Park
5060729-160070-702160
Salaries -Part Time
0
15,885
15,885
5060729-160070-722740
Fringe Benefits
0
652
652
5060729-160070-730814
Grounds Maintenance
0
10,000
10,000
5060729-160070-731241
Miscellaneous
0
9,463
9,463
5060729-160070-771639
Drain Equipment
0
40,000
40,000
Waterford Oaks
Park/Activity Center
5060735-160070-702010
Salaries -Full Time
68,643
28,470
97,113
5060735-160070-722740
Fringe Benefits
40,663
13,313
53,976
5060735-160070-730814
Grounds Maintenance
70,500
116,538
187,038
5060735-160070-731689
Security Expense
10,900
8,000
18,900
Mobile Recreation &
Special Events
5060839-160210-702160
Salaries -Part Time
263,250
36,000
299,250
5060839-160210-722740
Fringe Benefits
45,924
1,500
47,424
5060839-160210-730646
Equipment Maintenance
45,000
29,500
74,500
5060839-160210-750154
Expandable Equipment
4,000
33,700
37,700
Red Oaks Waterpark
5060831-160210-730198 Building (Structure) Maint. 30,000 169,112 199,112
5060831-160210-774636 Info Tech Operations 635 9,365 10,000
Waterford Oaks
Waterpark
5060837-160210-774636 Info Tech Operations 635 9,365 10,000
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(Commission Meeting, September 1, 2010)
Facilities & Maintenance
5060910-160430-702010
Salaries -Full Time
697,117
14,706
711,823
5060910-160430-722740
Fringe Benefits
366,871
6,617
373,488
Recreation Programs &
Services
5060805-160210-702010
Salaries -Full Time
297,204
(48,959)
248,245
5060805-160210-722740
Fringe Benefits
148,646
(19,982)
128,664
Waterford Oaks
Toboggan Complex
5060846-160210-702010
Salaries -Full Time
51,201
(51,201)
0
5060846-160210-722740
Fringe Benefits
28,985
(24,451)
4,534
5060846-160210-730198
Building (Structure) Maint.
531,000
(480,000)
51,000
Operating Contingency
5060201-160000-730359
Contingency
2,400,000
(1,362,503)
1,037,497
Total Expense Re-
6,471,473
0
6,471,473
appropriation
AYES: Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote
UNIVERSITY PARTNERSHIP CONTRACT:
Moved by Mrs. Long, supported by Mr. McCulloch to approve the contracts to Ferris State
University for the base bid not to exceed $15,591; and Michigan State University for the base bid
not to exceed $44,439 for the development of business plan models at park facilities.
AYES: Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote
UPPER BUSHMAN CASH DONATION AND EISELE PARCEL DONATION:
Moved by Mr. McCulloch, supported by Mr. Skarritt to approve the resolution supporting the
Funding Agreement between Oakland County and Ducks Unlimited to facilitate the County's
acquisition of the Upper Bushman Tract and the Eisele Parcel; and the resolution supporting the
Declaration of Charitable Gift for said properties from Wetlands America Trust, Inc.:
PR10-013
DUCKS UNLIMITED ACQUISITION FUNDING AGREEMENT
UPPER BUSHMAN LAKE-EISELE PROPERTY DONATION
WHEREAS, Ducks Unlimited (DU) and the County of Oakland willingly choose to
enter into this Agreement to facilitate the County's acquisition of properties located in
Oakland County, Michigan known as the Upper Bushman Tract and the Eisele Parcel
(hereinafter "Sites") as specifically described in Exhibit A and hereby made a part of this
Agreement; and
(Commission Meeting, September 1, 2010)
WHEREAS, the acquisition of the Sites has also been undertaken to substantially
increase the size of Independence Oaks County Park; and
WHEREAS, Wetlands America Trust, Inc. ("WAT") owns the Eisele Parcel
located in Independence Township, Oakland County, Michigan and this property is
adjacent to the Independence Oaks County Park; and
WHEREAS, the acquisition of the Eisele Parcel by the County from WAT will be
accomplished via a separate "Declaration of Charitable Gift" agreement; and
WHEREAS, the parties desire to work together to further the goals and purposes
of the project as well as the mission and purpose of each respective organization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of
Commissioners approve and accept the terms and conditions of the attached Funding
Agreement between the County of Oakland and Ducks Unlimited.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners direct its
Chairperson or his designee to execute the attached Funding Agreement between the
County of Oakland and Ducks Unlimited.
and
PR10-014
WETLANDS AMERICA TRUST, INC.
DECLARATION OF CHARITABLE GIFT
UPPER BUSHMAN LAKE-EISELE PROPERTY DONATION
WHEREAS, Wetlands America Trust, Inc. ("WAT") and the County of Oakland
("County") willingly choose to enter into this declaration to facilitate the County's
acceptance of WAT's donation of property located in Oakland County, Michigan known
as the Eisele Parcel (hereinafter "Property") as specifically described in Exhibit A of the
Declaration of Charitable Gift and hereby made a part of this Agreement; and
WHEREAS, WAT is a supporting organization of Ducks Unlimited, Inc. which
holds most real estate interests on behalf of Ducks Unlimited, Inc.; and
WHEREAS, WAT owns the Property located in Independence Township,
Oakland County, Michigan and this Property is adjacent to the Independence Oaks
County Park; and
WHEREAS, the County's acquisition of the Property will increase the size of
Independence Oaks County Park; and
WHEREAS, the acquisition of the Property will provide for access to wetland
habitat at Independence Oaks County Park allowing for stewardship and maintenance
opportunities.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of
Commissioners approve and accept the attached Declaration of Charitable Gift between
the County of Oakland and Wetlands America Trust, Inc.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners direct its
4-5
(Commission Meeting, September 1, 2010)
Chairperson or his designee to execute the attached Declaration of Charitable Gift
between the County of Oakland and Wetlands America Trust, Inc.
AYES: Burns, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote
PROPOSED EROSION CONTROL GRANT PROJECT RESOLUTION — WATERFORD OAKS:
Moved by Mr. Kostin, supported by Mrs. Long to approve the following resolution supporting the
application to the Michigan Department of Natural Resources and Environment's Section 319
Non -Point Source Program to fund an erosion control and associated wetland fill project at
Waterford Oaks County Park:
IN SUPPORT OF THE APPLICATION FOR A
MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT
SECTION 319 NON -POINT SOURCE GRANT
FOR THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources and Environment that application for
Section 319 Non -Point Source grants may be submitted by October 20, 2010 for the
2011 funding cycle; and
WHEREAS, the Oakland County Parks and Recreation Commission has
identified and established priorities for the stewardship and maintenance of park natural
resources within the adopted Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission
recommends the filing of the following application to the Department of Natural
Resources and Environment for a $56,850 grant (58% of total project costs) with a local
match of $41,950 (42%):
WATERFORD OAKS EROSION CONTROL PROJECT
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of Commissioners
authorize and approve the grant application for Section 319 Non -Point Source Grant for
the Waterford Oaks Erosion Control Project to Michigan Department of Natural
Resources and Environment.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Board of Commissioners direct its Chairperson or
designee to execute said application on behalf of the County of Oakland.
AYES: Burns, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote
RESIDENTIAL LEASE -INDEPENDENCE OAKS:
Moved by Mr. Palmer, supported by Mrs. Long to approve the following resolution
supporting the residential lease agreement with Kristy Ottman Leahy:
.M
(Commission Meeting, September 1, 2010)
PR10-011
RESOLUTION
RESIDENTIAL LEASE -INDEPENDENCE OAKS
WHEREAS, the County of Oakland is the owner of Independence Oaks County
Park; and
WHEREAS, a one-story one -bedroom house, identified as 5511 Oakhill Road, is
located on the grounds of Independence Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 5511 Oakhill Road to Kristy Ottman Leahy for
a period of one year commencing September 15, 2010; and
WHEREAS, under the terms and conditions of the attached Lease Agreement
Kristy Ottman Leahy will pay rent as follows:
September 15, 2010 — September 14, 2011 $700.00
each month and pay all utility costs; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease
agreement; and
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves and authorizes the attached Lease Agreement between
the County of Oakland and Kristy Ottman Leahy.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners
hereby directs its Chairperson or his designee to execute the attached Lease Agreement
and all other related documents between the County of Oakland and Kristy Ottman Leahy,
which may be required.
AYES: Burns, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote
UNCOLLECTIBLE NON -SUFFICIENT FUNDS REPORT:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to accept the annual report detailing
uncollectible non -sufficient funds for the period October 1, 2009 through July 31, 2010.
AYES: Burns, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
4-7
(Commission Meeting, September 1, 2010)
Motion carried on a voice vote
ACTIVITY REPORT:
The July Activity Report was received and filed.
2010 MILLAGE RESULTS REPORT:
Official millage renewal results, as certified by the Board of Canvassers on August 17, 2010, were
provided which verified the 76.46% approval of the parks millage. Additionally, more than 50% of the
CVT communities approved the millage at 75% or greater.
INFORMATION TECHNOLOGY QUARTERLY UPDATE:
Phil Castonia, Business Development Representative, and Dawn Siegel, IT Supervisor, provided an
update on the Information Technology Road Map.
Mr. Castonia also announced Oakland County Parks and Recreation was awarded the Digital
Government Achievement Award (DGAA) which recognizes outstanding agency and department web
sites and projects at the application and infrastructure level.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report, the following was also noted:
--A work session has been scheduled for Wednesday, October 20 from 9 am — Noon. This is the first of
several work sessions to be held during the fall and winter. Meeting site to be determined.
OLD BUSINESS:
None.
NEW BUSINESS:
A residential gas line was cut at Independence Oaks last week. As a result, staff will attend safety
training on Miss Dig and incorporate a process for staff to follow before equipment goes out to a park
construction site.
Meeting adjourned at 10 a.m.
J. David VanderVeen, Secretary �Su6ne L. Kici, Recording Secretary