HomeMy WebLinkAboutMinutes - 2010.10.06 - 39249OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
October 6, 2010
Chairman Lewis called the meeting to order at 9:20 a.m. in the banquet room at Lyon Oaks County Park.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, Kevin Larsen, Charles Palmer, John Scott
COMMISSION MEMBERS ABSENT WITH NOTICE:
Christine Long
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Facilities Maintenance and Operations
OC Board of Commissioners
City of Madison Heights
Private Citizen
Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief, Facilities, Maint. & Dev.
Jim Dunleavy, Chief-Oper. & Maint. North
Terry Fields, Chief -Recreation Programs/Services
Melissa Prowse, Business Development Rep.
Jon Noyes, Planning Supervisor
Matt Felton, Marketing Supervisor
John Chasteen, Park Supervisor, Lyon Oaks
Sheila Cox, Capital Improvement Coordinator
Paul Hunter
Gary McGillivray, Commissioner
Jon Austin, City Manager
Kathy Crawford
Mr. Larsen is attending the meeting as Commissioner McCulloch's designee.
APPROVAL OF MINUTES:
Moved by Mr. Scott, supported by Mr. Kostin to approve the minutes of the regular
meeting of September 1, 2010 as written.
AYES: Fisher, Kostin, Lewis, Larsen, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mr. Kostin, supported by Mr. Scott to approve the agenda as written.
AYES: Fisher, Kostin, Lewis, Larsen, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, October 6, 2010)
PUBLIC COMMENTS:
Chairman Lewis welcomed Commissioner Gary McGillivray from Madison Heights, Madison Heights City
Manager Jon Austin, and Kathy Crawford to the meeting.
PAYMENT APPROVAL:
Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the Internal Service Funds
Journal Voucher Register and Payment Register for the month ending 8/31/10 (FM 11, FY 10);
the Combined Statement of Operations for the month ending 8/31/10 (FM 11, FY 10); and the
Waterford Oaks Entrance Drive and Playground Parking Lot Repairs increase to contingency in
the amount of $11,522.70, for a total contingency amount of $19,099.79.
AYES: Fisher, Kostin, Lewis, Larsen, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
STAFF INTRODUCTION:
Executive Officer Stencil introduced John Chasteen, Park Supervisor for Lyon Oaks County Park and
Golf Course. John transferred from Springfield Oaks to replace 35-year employee Bill Stokes, who retired
in September.
ACTIVITY REPORT:
The September activity report was received and filed.
OC PURCHASING QUARTERLY REPORT:
Staff was directed to provide detail for the Ecological Consulting contract, associated with natural
resources, which is split between several county departments. The report was received and filed.
SPONSORSHIP PROGRAM PLAN:
Staff provided the next steps to begin implementation of the Sponsorship Policy, approved in May, 2009;
and requested input from the Commission.
Discussion followed about the general language of the policy, specifically items on page 8D-6 regarding
what constitutes an environmental issue and a responsible citizen. Currently the policy incorporates a
$10,000 limit on donations; larger donations would require Commission approval. Jody Hall, Assistant
Corporation Counsel, will provide an opinion on this item.
Chairman Lewis will appoint a sub -committee of the Commission to work with staff to review and finalize
the policy.
URBAN RECREATION INITIATIVE PRELIMINARY DRAFT:
Goal setting remains a critical function of the Oakland County Parks and Recreation Commission as they
respond to the ever changing recreational demands and resource availability. Park initiatives enable the
organization to articulate the role of the organization, target areas for investment and a process for
implement the strategic master plan. As the first of five initiatives, the Urban Recreation Initiative (URI) will
address the unique challenges and opportunities inherent in creating recreational opportunities in urban
areas in order to increase park attendance, enhance facilities, and collaborate with local cities, villages
and townships.
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(Commission Meeting, October 6, 2010)
Oakland County Planning and Economic Development identified Historic Urban Cores (HUC) within
Oakland County. Currently there are four Oakland County park sites in immediate proximity or in HUC
areas; Waterford Oaks, Red Oaks, Glen Oaks and Catalpa Oaks. The history of the parks system
reflects an 82% investment in HUC park sites. Staff sees a real opportunity to partner with local
governments and increase programmatic opportunities.
The 2008 Strategic Master Plan articulates OCPR's vision, mission and goals in which five initiatives were
recognized; urban recreation, rural recreation, natural resources and environment, health and wellness
and sustainability. Staff is proposing to target 12 communities that make up the HUC; and three to five of
these communities within the next year which include Madison Heights, Hazel Park, Royal Oak Township,
and Pontiac.
Factors used to determine need include area of investment, available resources, community need, and
the role of OCPR. Staff will re-evaluate these on a regular basis. Commission consensus was to modify
the Preliminary Draft by removing the various statements that appear to cast a negative light on the past
actions of the Commission.
Staff will make the recommended changes discussed, define the opportunity for the Madison Heights
Nature Center, and develop the appropriate business plans and bring back to the Commission for
approval.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report, the following was also noted:
--An award for the digital website and support of the Tri-County Summit were shared.
--The OCP outreach display appeared at 75 events in Oakland County this year.
OLD BUSINESS:
None.
NEW BUSINESS:
Moved by Mr. Burns, supported by Mr. Skarritt to authorize staff to review the potential usage of
the Madison Heights Nature Center and negotiate with the City of Madison Heights to develop a
proposal and business plan which staff will bring to the Commission for review and final approval.
ROLL CALL VOTE:
AYES: Burns, Fisher, Kostin, Lewis, Larsen, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Meeting adjourned at 10:55 a.m. to the Lyon Oaks park tour.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
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