HomeMy WebLinkAboutMinutes - 2010.11.03 - 39250OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 3. 2010
Chairman Lewis called the meeting to order at 9:11 a.m. in the commission room of the administration
office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, John McCulloch, Christine Long, Charles Palmer, John Scott
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Corporation Counsel
OC Water Resource Commission
OC Facilities Maintenance & Operations
Oak Management Corporation
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief, Facilities, Maint. & Dev.
Jim Dunleavy, Chief-Oper. & Maint.- North
Larry Gee, Chief-Oper. & Maint. - South
Terry Fields, Chief -Recreation Programs/Services
Matt Felton, Marketing Supervisor
Tom Hughes, Park Supv., White Lake/Springfield Oaks
Desiree Stanfield, Communications Supervisor
Brittany Bird, Natural Resources Planner
Stephanie Mackey, Business Development Rep.
Angela Bennett, Intern
Olivia Lanctot, Intern
Sheila Cox, Capital Improvement Coordinator
Brian Menghini, Supervisor
Jody Hall, Assistant Corporation Counsel
Joe Colaianne, Insurance Administrator
Mike Hughson, Property Management Specialist
Ted Fuller, President
Janet Lekas, Chief Financial Officer
Dan Shaw, Vice President
Moved by Mr. Fisher, supported by Mr. Kostin to approve the minutes of the regular
meeting of October 6, 2010 as amended on page 4-3, paragraph 3 to read "Factors used to
determine need include area of investment, available resources, community need, and the role of
OCPR. Staff will re-evaluate these on a regular basis. Commission consensus was to modify the
Preliminary Draft by removing the various statements that appear to cast a negative light on the
past actions of the Commission."
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mr. Kostin, supported by Mr. Scott to approve the agenda as written.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
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(Commission Meeting, November 3, 2010)
Motion carried on a voice vote.
PUBLIC COMMENTS:
No Comments.
INDEPENDENCE OAKS NORTH RESIDENTIAL LEASE:
Moved by Mrs. Long, supported by Mr. Palmer to adopt the following resolution supporting the
residential lease agreement with Melanie Alexander and Delmar and Darlene Miller:
PR10-015
RESOLUTION
RESIDENTIAL LEASE -INDEPENDENCE OAKS
WHEREAS, the County of Oakland is the owner of Independence Oaks
County Park; and
WHEREAS, a two-story five -bedroom house, identified as 9965 Sashabaw Road,
is located on the grounds of Independence Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 9965 Sashabaw Road to Melanie Alexander
and Delmar and Darlene Miller for a period of one year commencing September 1, 2010;
and
WHEREAS, under the terms and conditions of the attached Lease Agreement
Melanie Alexander and Delmar and Darlene Miller will pay rent as follows:
September 1, 2010 — August 31, 2011 $1,250.00
each month and pay all utility costs; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease
agreement; and
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of Commissioners
authorize and approve the lease agreement between the County of Oakland and Melanie
Alexander and Delmar and Darlene Miller for the residence at 9965 Sashabaw Road in
Independence Township.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Oakland County Board of Commissioners direct its
Chairperson or designee to execute said lease on behalf of the County of Oakland.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, November 3, 2010)
The lease with Craig and Maria Arnold terminates on November 7, 2010. Staff will prepare a
recommendation for the residential house and present to the Commission in the upcoming months.
STAFF INTRODUCTION:
Executive Officer Stencil introduced Angela Bennett, Intern with Business Development, and Tom
Hughes, Park Supervisor for White Lake and Springfield Oaks. Tom replaces 37-year employee Joe
DeRousha, who retired in October.
ACTIVITY REPORT:
The September activity report was received and filed
OAK MANAGEMENT FY2010 REPORT:
Oak Management President Ted Fuller reviewed Oak Management's 2010 Report which forecasts
$615,000 in projected fourth quarter revenue from commissions. The actual revenues for FY2010 were
$101,000 below projections. Mr. Fuller indicated that revenues are forecast two years in advance so there
is some lag time involved. The economy has been a factor this year as well. Oak Management will use a
more conservative approach to projected revenue due to the decrease in business. Oak Management
staff will revise their revenue projections for FY2011 and FY2012 and provide to the Commission in
December.
ROSE OAKS ENBRIDGE PIPELINE UTILITY EASEMENT UPDATE:
Enbridge is currently working on the pipeline that runs from Indiana to Sarnia. The pipeline runs through
Rose Oaks; there are two sites in the upland and wetland areas of the park that are affected. Staff was
notified at the end of September, 2010 about the needed repairs and work began the week of October 11,
2010. Field conditions necessitated expansion of the dig site beyond Enbridge's easement. Permits have
been secured through the Michigan Department of Natural Resources and Environment; construction is
projected to be complete in November 2010.
This project was forecast as maintenance items for next year but due to two previous breaches, Enbridge
moved the project up. Because Enbridge has gone beyond their easement of 60 feet, they are applying
for a temporary construction easement.
Mike Hughson and Jody Hall visited the site. They are working with staff and Enbridge representatives to
negotiate possible compensation, indemnification, insurance requirements, and a guarantee that they will
restore the property to its original condition. These issues will be addressed in the construction license
and brought back to the Commission in December for approval.
After discussion, it was determined that financial compensation might not be the main priority. If the
installation of a trail has more value to us and Enbridge is willing to provide assistance with the trail
installation, staff should pursue this option. This opportunity will be discussed with Enbridge and brought
back to the Commission in December.
Enbridge has an environmental mitigation plan which outlines standard protocol as means of restoration
within the wetlands area. We don't expect long-term ramifications but staff should reserve something to
keep this open so we can revisit if necessary. Joe Colaianne offered to work with Jody Hall in terms of the
financial value of the temporary easements.
FY2010 MARKETING REVIEW:
Matt Felton presented a report on marketing efforts from February through October 2010. Goals included
increased revenue from 2009; understanding visitor demographic needs, and implementation of new
marketing ideas.
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(Commission Meeting, November 3, 2010)
Staff is working with Central Michigan University to complete a user survey. Staff will define our goal of
becoming a "world class park system" and plans to reach this goal. Staff will also provide a
recommendation based on the sign test and a redefined scope of contracted work.
Discussion followed regarding survey information and how staff analyzes and determines pricing in
regards to offering additional discounts. Staff was directed to provide first steps, expectation, and staff
expense on this analysis and what the impact is on expenditures. Staff was also requested to provide
additional information on what programs are being offered and how it ties to the marketing plan. Program
plans for 2011 will be completed by the end of December; the intent is for programs to drive people to
revenue centers and parks.
UNCOLLECTIBLE NSF CHECK LIST REPORT:
Moved by Mr. Skarritt, supported by Mr. Burns to receive and file the Uncollectible NSF Check
List Report.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote
FY2010 STAFF UPDATE:
Executive Officer Stencil and staff compiled a draft report detailing accomplishments in 2010. This report
was the first step in producing an annual report that can be used to market the parks system to partners,
sponsors, cities, village and townships, and elected officials.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report, the following was also noted:
--Please submit your topics for future Planning Sessions to Sue Kici at the end of the meeting.
--Lyon Oaks Golf Course is being designated an 18 hole golf course rather than 9 Holes East and 9 Holes
West, signs will be updated to reflect this change for 2011 operations.
--The proposed master meeting calendar for 2011 will be submitted for approval at the January meeting.
--Staff will incorporate a Consent Agenda into the December meeting agenda.
CLOSED SESSION:
Moved by Mr. Scott, supported by Mr. VanderVeen to adjourn to closed session for the purpose
of employee discipline and/or evaluation.
ROLL CALL VOTE:
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 10:47 a.m. The meeting resumed in open session at 10:52 a.m.
OLD BUSINESS:
None.
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(Commission Meeting, November 3, 2010)
NEW BUSINESS:
None.
Moved by Mr. McCulloch, supported by Mr. VanderVeen to adjourn the meeting.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Meeting adjourned at 11:01 a.m.
J. David VanderVeen, Secretary j SUZKn�e L. Kici, Recording Secretary
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