HomeMy WebLinkAboutMinutes - 2010.12.01 - 39251OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
December 1, 2010
Chairman Lewis called the meeting to order at 9:15 a.m. in the commission room of the administration
office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Gerald
Fisher, Robert Kostin, John McCulloch, Christine Long, Charles Palmer, John Scott
MMISSION MEMBERS ABSENT WITH NOT
Tim Burns
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Water Resource Commission
APPROVAL OF MINUTES:
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief, Facilities, Maint. & Dev.
Jim Dunleavy, Chief-Oper. & Maint. North
Larry Gee, Chief-Oper. & Maint. South
Terry Fields, Chief -Recreation Programs/Services
Desiree Stanfield, Communications Supervisor
Karen Kohn, Supervisor, Administrative Services
Brittany Bird, Natural Resources Planner
Phil Castonia, Business Development Rep.
Melissa Prowse, Business Development Rep.
Mary Zednik, Public Communications Assistant
Sheila Cox, Capital Improvement Coordinator
Joe Colaianne, Insurance Administrator
Moved by Mr -Palmer, supported by Mr. Fisher to approve the minutes of the regular
meetings of October 22 and November 3, 2010 as written.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mrs. Long, supported by Mr. Scott to approve the agenda as amended by adding Item
#813 — Red Oaks Lease through the Water Resource Commissioner.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, December 1, 2010)
PUBLIC COMMENTS:
No comments.
CONSENT AGENDA:
The Commission concurred that protocol for the Consent Agenda would be to move all items for approval
in one motion. If discussion is required for an item on the Consent Agenda, that item will be removed from
the Consent Agenda and placed on the Regular Agenda for discussion.
Moved by Mrs. Long, supported by Mr. Scott to approve all items on the Consent Agenda as
follows: Internal Service Funds Journal Voucher Register ending 9/30/10 (FM 12, FY 10);
Payment Register ending 9/30/10 (FM 12 FY 10); Combined Statement of Operations for month
ending 9/30/10 (FM 12 FY 10); FY 2010 Year -End Financial Report, Proposed 2011 Appreciation
Days and the October (FM 01 FY11) Activity Report.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
2011 OAKLAND COUNTY SHERIFF'S OFFICE CONTRACT:
Moved by Mr. McCulloch, supported by Mrs. Long to approve the 2011 Law Enforcement Service
Contract with the Oakland County Sheriff's Office for a not -to -exceed cost of $693,279.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS LEASE THROUGH WATER RESOURCE COMMISSION:
The Water Resource Commissioner has acquired a parcel of property through the Drainage District,
located on John R, which abuts the maintenance building at Red Oaks Golf Course. A second
amendment to the existing lease at Red Oaks Golf Course was presented. The lease amendment has
been reviewed by Jody Hall from Corporation Counsel. Demolition of the existing building is being
coordinated by the Water Resource Commissioner with an expected cost of $10,000-15,000 to be paid by
Oakland County Parks. After the low bidder is secured, staff will present to the Commission for approval.
Mike Donnellon will oversee this project.
Moved by Mr. Fisher, supported by Mr. Scott to recommend approval of the second amendment
to the lease with the Water Resource Commissioner for property acquired by the Drainage
District located adjacent to Red Oaks Golf Course and forward to the Oakland County Board of
Commissioners for approval.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, December 1, 2010)
CAPITAL IMPROVEMENT PROGRAM/MAJOR MAINTENANCE UPDATE:
Chief — Parks Facilities Maintenance and Development Mike Donnellon presented an update on the
current Capital Improvement and Major Maintenance projects throughout the parks.
NATURAL RESOURCE MANAGEMENT UPDATE:
Natural Resource Planner Brittany Bird presented an update on Natural Resource Management. Protocol
for incidents pertaining to the Eastern Massassauga Rattlesnake is in place, and a traveling exhibit has
been created to inform communities about rattlesnakes in Oakland County.
CATALPA OAKS BUSINESS PLAN UPDATE:
Business Development Representative Melissa Prowse provided an update on the business plan for
Catalpa Oaks indicating where staff is in the design process and the application for the Michigan Natural
Resources Trust Fund grant opportunity.
Four phases were outlined: Phase I consists of defining the partnership with the Oakland County Health
Department, design and construction of the parking lot and construction of the restroom service building;
Phase II consists of field improvements including underground irrigation, installation of picnic tables, grills
and playground; Phase III consists of the recreation commons building, recreation fields, pavilion and
multi -purpose room; and Phase IV consists of the maintenance building and detailed plans for full
operations.
Staff will revisit the building design, detail costs according to the planned phases, and report to the
Commission at the January 12, 2011 meeting.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report, the following was noted:
--Rattlesnake protocol brochures are available. Please contact Sue Wells for brochures.
--Gift cards for use at Oakland County Parks are now available.
PRESENTATION:
The Commission presented a plaque to Secretary Sue Kici for her years of dedicated service; she has
resigned to pursue educational opportunities.
YOUTUBE VIDEO PRESENTATION:
Staff presented a three -minute video taken at Red Oaks Dog Park, and posted on YouTube, which
demonstrates an opportunity to promote activities and special events in conjunction with our website.
CLOSED SESSION:
Moved by Mr. VanderVeen, supported by Mr. McCulloch to adjourn to closed session for the
purpose of discussing the annual job performance for the Executive Officer.
ROLL CALL VOTE:
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
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(Commission Meeting, December 1, 2010)
Meeting adjourned to closed session at 10:18 a.m.
Meeting reconvened in open session at 11:26 a.m.
OLD BUSINESS:
None.
NEW BUSINESS:
None.
Meeting adjourned at 11:27 a.m.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
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