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Home My WebLink AboutMinutes - 2011.03.02 - 39256OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING March 2, 2011 Chairman Fisher called the meeting to order at 9:06 a.m. in the commission room of the Parks Commission's administration office. COMMISSION MEMBERS PRESENT: Gerald Fisher, Robert Kostin, Pecky D. Lewis, Jr., Christine Long, John McCulloch, Gary McGillivray, Charles Palmer, John Scott, Eric Wilson COMMISSION MEMBERS ABSENT: J. David VanderVeen, with notice ALSO PRESENT: Parks and Recreation OC Fiscal Services Michigan Recreation and Park Assoc. The Oakland Press Former Parks Commissioner APPROVAL OF MINUTES: Daniel Stencil, Executive Officer Sue Wells, Manager — Parks & Rec. Operations Mike Donnellon, Chief -Parks Fac., Maint. & Ops. Terry Fields, Chief - Recreation Programs & Services Melissa Prowse, Business Development Rep. Jim Dunleavy, Chief, Parks Ops. & Maint. — N. District Larry Gee, Chief, Parks Ops. & Maint. — S. District Desiree Stanfield, Communications Supervisor Karen Kohn, Supervisor —Administrative Services Sheila Cox, Capital Improvement Coordinator Jeff Phelps, Budget Analyst Linda Walter, President Jonathan Schechter, Reporter Tim Burns Moved by Mr. Kostin, supported by Mr. Wilson to approve the minutes of the regular meeting of February 2, 2011, and the minutes of the public hearing of February 2, 2011, as written. AYES: Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Palmer, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. APPROVAL OF AGENDA: Moved by Mr. Lewis, supported by Mr. Palmer to approve the agenda as presented. AYES: Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Palmer, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: There were no questions or comments received by the public. 4-1 (Commission Meeting, March 2, 2011) Executive Officer Dan Stencil introduced Jeff Phelps, Budget Analyst from Oakland County Fiscal Services Management and Budget, who will be coming to Parks and Recreation through a re -allocation of staff. Sheila Cox will be moving to the offices at the Executive Office Building. The transition process, including budget shadowing through our current budget review process, is expected to continue through mid -April. CONSENT AGENDA: Moved by Mr. Palmer, supported by Mrs. Long to approve all items under the Consent Agenda as follows: Internal Service Funds Journal Voucher Register for month ending 1/31/11 (FM 4, FY 11); Payment Register for month ending 1/31/11 (FM 4, FY 11); Monthly Financial Statement Executive Summary for month ending 1/31/11 (FM 4, FY 11); and the 2011 Michigan Natural Resources Trust Fund Development Project. AYES: Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Palmer, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. RECOGNITION PRESENTATION — FORMER PARKS COMMISSIONER TIM BURNS: Chairperson Emeritus Lewis presented former parks commissioner Tim Burns with a plaque in recognition of his dedicated service to the residents of Oakland County through his contributions on the Parks Commission. AWARDS PRESENTATION: Michigan Recreation and Park Association President Linda Walter presented the Commission with the Grand Award, the association's highest award, for outstanding leadership, service, education and support of recreation in Michigan, creating recreational opportunities for people of all ages and abilities. Executive Officer Stencil presented Jonathan Schechter of The Oakland Press with the MRPA Media Advocate Award for his support of the Oakland County Parks through his articles and blogs on the trails, plus his advocacy of the Commission's millage awareness efforts in 2010. Other MRPA awards received: • 2010 Best Video Award — for the boardwalk construction project over wetlands at Independence Oaks • Community Service Award to Dennis Rahn and his metal detector group for their assistance in keeping our beaches clean and safe • Community Service Award to the Highland Equestrian Group for their assistance in the acquisition of four acres at Highland Oaks • Community Service Award to the North Oakland Headwaters Land Conservancy for their assistance in the acquisition of the Upper Bushman Lake parcel at Independence Oaks SOUTH OAKLAND HEALTH DEPARTMENT OFFICE/STORAGE RENT: Moved by Mr. McCulloch, supported by Mr. McGillivray to approve the transfer of funds for the rental of office/storage space in the South Oakland Health Department from the FY 2011 Operating Budget Contingency to the Administrative Services Rent line item, should it become necessary. AYES: Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Palmer, Scott, Wilson (9) NAYS: (0) 4-2 (Commission Meeting, March 2, 2011) Motion carried on a voice vote. Staff will provide the Commissioners with a copy of the Memo of Understanding. SPONSORSHIP POLICY REVISION APPROVAL: Moved by Mr. Lewis, supported by Mr. Scott to approve the revised Sponsorship Policy, as presented. Chairman Fisher shared the highlights of the revised policy and noted staff will bring back for Commission approval a list of ideas/proposed sponsors. Once the list is approved, staff will work to negotiate sponsorships. He also shared the provision for an exception to the general procedure for the Executive Officer, with specific requirements to be met. AYES: Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Palmer, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. PLANNING SESSION TOPICS: A revised list of planning session topics was distributed for Commission review and input for priorities. Executive Officer Stencil reviewed how the results from the county -wide needs assessment— maintaining and sustaining our current operations at a high level, acquiring and preserving open space, and trails — tie directly to the Commission's adopted Strategic Master Plan. Commissioners were requested to review the list to ensure it is inclusive of everything that should be in our potential planning queue and be prepared to prioritize the topics. For those items that are identified as topics for focused planning sessions, staff was requested to provide as much advance notice as possible to ensure enough time is set aside for appropriate discussion. ACTIVITY REPORT: The Activity Report for January (FM 04 FY 2011) was accepted as filed. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's report filed in the agenda, the following information was noted: ---Staff inquired whether commissioners had received any feedback from their constituents on our annual reports and noted we have approximately 1,000 on hand available for groups who would benefit from receiving them. ---Chief of Parks Facilities, Maintenance and Operations Mike Donnellon reported on the progress of the phase I development of Catalpa Oaks, noting a tentative time frame of the week of March 14 to review the preliminary site plan with the city of Southfield planning department staff. ---Representatives from Enbridge Energywill be at the March 15 Planning and Building Committee meeting to provide additional information on the pipeline at Rose Oaks and the proposed donation agreement. ---Representatives from the city of Madison Heights are planning to attend an upcoming Commission meeting to make a presentation with staff on possible levels of involvement with Friendship Woods Park. 4-3 (Commission Meeting, March 2, 2011) ---Staff will provide an update to Commission on natural resource management efforts from the last four years. Commissioner Wilson inquired whether any surveys have been completed on coyotes in the parks. OLD BUSINESS: None NEW BUSINESS: None. Meeting was adjourned at 10:08 p.m. The next Commission meetinq will be at 9:00 a.m. on Wednesday, April 6, 2011. J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary owl