HomeMy WebLinkAboutMinutes - 2011.08.03 - 39264OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 3, 2011
Chairman Fisher called the meeting to order at 9:06 a.m. in the manor house at Independence Oaks -North.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman John McCulloch, Secretary J. David VanderVeen, Chairperson
Emeritus Pecky D. Lewis, Jr., A. David Baumhart III, Robert Kostin, Gary McGillivray, John Scott, Eric
Wilson
COMMISSION MEMBERS ABSENT:
Christine Long
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Corporation Counsel
OC Facilities Maintenance & Operations
Michigan Dept. of Natural Resources
Oxford Township Parks and Recreation
WFI ('OMF-
Daniel Stencil, Executive Officer
Mike Donnellon, Chief -Parks Fac., Maint. & Ops.
Terry Fields, Chief - Recreation Programs & Services
Jim Dunleavy, Chief, Parks Ops. & Maint. — N. District
Larry Gee, Chief, Parks Ops. & Maint. — S. District
Karen Kohn, Supervisor —Administrative Services
Desiree Stanfield, Communications Supervisor
Jon Noyes, Planning Supervisor
Phil Castonia, Business Development Representative
Brittany Bird, Natural Resources Planner
Stephanie Mackey, Business Development Representative
Vicky Valko, Secretary III
Linda Hegstrom, Project Advisor
Jeff Phelps, Supervisor II
Jody Hall, Assistant Corporation Counsel
Mike Hughson, Property Management Specialist
Jim Francis, Fish Biologist, Fisheries Division
Ron Davis, Director
Chairman Fisher welcomed A. David Baumhart III, new parks commissioner appointed to fill Mr. Palmer's
vacancy on the board.
APPROVAL OF MINUTES:
Moved by Mr. Wilson, supported by Mr. McGillivray to approve the minutes of the regular
meeting of July 6, 2011, as written.
AYES: Baumhart, Fisher, Kostin, Lewis, McCulloch, McGillivray, Scott, Wilson (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mr. Kostin, supported by Mr. VanderVeen to approve the agenda as amended.
AYES: Baumhart, Fisher, Kostin, Lewis, McCulloch, McGillivray, Scott, VanderVeen, Wilson (9)
4-1
(Commission Meeting, August 3, 2011)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
Ron Davis, Oxford Township Parks and Recreation Director, presented the Parks Commission and staff a
picture plaque in recognition and thanks for our support and co-sponsorship of their annual Seymour
Celebration.
CONSENT AGENDA:
Moved by Mr. Lewis, supported by Mr. Wilson to approve all items under the Consent
Agenda as follows: Internal Service Funds Journal Voucher Register for month ending
6/30/11 (FM 9, FY 11); Payment Register for month ending 6/30/11 (FM 9, FY 11); and
Monthly Financial Statement Executive Summary for month ending 6/30/11 (FM 9, FY 11).
AYES: Baumhart, Fisher, Kostin, Lewis, McCulloch, McGillivray, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
AWARD PRESENTATION:
On behalf of the National Association of County Parks and Recreation Officials, Executive Officer Dan Stencil
presented Chairperson Emeritus Pecky Lewis with a plaque honoring him as a 2011 Outstanding Public
Official in recognition of his outstanding service and leadership.
Waterford Oaks BMX hosted the 2011 USA BMX Great Lakes National Race the weekend of July 29 — 31.
The Waterford Oaks BMX Volunteer Association presented Executive Officer Dan Stencil with an award in
recognition of his dedication to the program since its inception.
UPPER BUSHMAN LAKE SURVEY RESULTS AND SPECIAL DESIGNATION RECOMMENDATIONS:
INDEPENDENCE OAKS -NORTH:
Natural Resource Planner Brittany Bird presented an introductory summary of the assets gained through the
acquisition of the 188-acre Upper Bushman Lake parcel. She shared information on staff's investigation into
the potential of having Upper Bushman Lake approved for a catch -and -release fishing designation.
MDNR Fish Biologist Jim Francis briefly shared some of the results of a fish survey conducted on the fish
community of the lake. Mr. Francis indicated the lake scored very well. A catch -and -release designation, if
approved, would protect the fish community as well as the spawning habitat which is limited on the lake.
Currently there are only 37 lakes in the state carrying a special designation; if approved, Upper Bushman Lake
would be the only public access lake in the lower peninsula with a catch -and -release designation
Staff has been meeting with local sporting groups, such as the MUCC and the Oakland County Sportsmen's
Club; so far there has been overwhelming support for the idea. Staff will continue to meet with groups and will
provide a summary of the responses received.
Staff will bring a resolution for Commission consideration/adoption at the September 7 meeting. The Michigan
Natural Resources Commission will also be reviewing the information for their approval. If approval is received
by both entities, the special designation will go into effect April 1, 2012. Designations are reviewed/re-
evaluated on a five-year cycle.
4-2
(Commission Meeting, August 3, 2011)
UNCOLLECTIBLE NON -SUFFICIENT FUNDS:
Moved by Mr. McCulloch, supported by Mr. Wilson to approve the write off of the uncollectible
non -sufficient funds totaling $114.00 as noted in the Uncollectible NSF Checking Listing for
the period of January 1, 2011 — June 30, 2011.
AYES: Baumhart, Fisher, Kostin, Lewis, McCulloch, McGillivray, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
Staff is currently investigating the potential of eliminating the acceptance of personal checks throughout the
parks system.
OTTMAN RESIDENTIAL LEASE - INDEPENDENCE OAKS:
Moved by Mr. Kostin, supported by Mr. VanderVeen to adopt the following resolution in
support of the residential lease for Independence Oaks:
WHEREAS, the County of Oakland is the owner of Independence Oaks County Park;
and
WHEREAS, a 760-square foot house, identified as 5511 Oakhill Road, Clarkston,
Michigan 48348, is located on the grounds of Independence Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 5511 Oakhill Road, Clarkston, Michigan 48348 to
Kristy Ottman Leahy for a period commencing September 15, 2011 through September 14,
2016; and
WHEREAS, under the terms and conditions of the attached Lease Agreement Kristy
Ottman Leahy will pay rent as follows:
September 15, 2011 to December 31, 2011 $700.00 per month
January 1, 2012 to December 31, 2012 $714.00 per month
January 1, 2013 to December 31, 2013 $728.00 per month
January 1, 2014 to December 31, 2014 $743.00 per month
January 1, 2015 to December 31, 2015 $758.00 per month
January 1, 2016 to September 14, 2016 $773.00 per month
each month and pay all utility costs; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease
agreement; and
WHEREAS, it is the recommendation of the Oakland County Parks and Recreation
Commission and the Department of Facilities Management that the Oakland County Board of
Commissioners accept and approve the terms and conditions of the attached Lease
Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of Commissioners
4-3
(Commission Meeting, August 3, 2011)
approve and authorize the attached Lease Agreement between the County of Oakland and
Kristy Ottman Leahy.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental House Revenue fund line item.
AYES: Baumhart, Fisher, Kostin, Lewis, McCulloch, McGillivray, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
Mr. Hughson reminded the Commission that, in accordance with the stipulations of the MNRTF grant, this
lessee will be eligible to receive up to $5,200 in relocation funds when she vacates this house. The lessees in
the farmhouse on this property will have the same option when they vacate the property. Funds for the
relocation were included in the grant funds already received; the costs will now be the responsibility of the
Parks Commission.
MICHIGAN NATURAL RESOURCES TRUST FUND GRANT AGREEMENTS:
Staff indicated the grant for the 2007 Addison Oaks Property Acquisition has been removed for consideration,
as the property owner no longer wishes to sell. A letter will be sent to the Michigan Natural Resources Trust
Fund informing them we are not pursuing the grant as we no longer have a willing seller.
Moved by Mr. McCulloch, supported by Mr. Lewis to adopt the following resolutions in support
of the approval of the grant agreements by the Oakland County Board of Commissioners:
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified of the award of the TF07- 030 ADDISON OAKS TRAIL CONNECTOR
DEVELOPMENT GRANT, administered by the Michigan Natural Resources Trust Fund
Board and the Michigan Department of Natural Resources; and
WHEREAS, the Two Hundred Twenty -Eight Thousand Eight Hundred ($228,800.00)
dollar grant will help offset the cost of developing this project, which will substantially increase
the recreational opportunities offered at Addison Oaks County Park; and
WHEREAS, the matching funds for the ADDISON OAKS TRAIL CONNECTOR
DEVELOPMENT GRANT will come from the'/ mil for parks.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission supports the acceptance of the TF07- 030 ADDISON OAKS TRAIL
CONNECTOR DEVELOPMENT GRANT.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission recommends that upon the approval of the Grant Agreement by Oakland County
Corporation Counsel, said agreement will be forwarded to the Oakland County Board of
Commissioners for consideration and approval.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission has included the GRANT REVENUE and PROJECT EXPENSES for said
project in the budget for FISCAL YEAR 2012; thereby eliminating the need for a BUDGET
AMENDMENT.
and
4-4
(Commission Meeting, August 3, 2011)
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified of the award of the TF10-098 NATURAL AREA ACCESSIBILITY IMPROVEMENTS
AT HIGHLAND, LYON, RED AND ROSE OAKS COUNTY PARKS administered by the
Michigan Natural Resources Trust Fund Board and the Michigan Department of Natural
Resources; and
WHEREAS, the Three Hundred and Eight Thousand ($308,000.00) dollar grant will
help offset the cost of trail development, which will substantially increase the recreational
opportunities offered at Highland, Lyon, Red and Rose Oaks County Parks; and
WHEREAS, the matching funds for the NATURAL AREA ACCESSIBILITY
IMPROVEMENTS GRANT will come from the % mil for parks.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission supports the acceptance of the TF10-098 NATURAL AREA
ACCESSIBILITY IMPROVEMENTS AT HIGHLAND, LYON, RED AND ROSE OAKS
COUNTY PARKS grant.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission recommends that upon the approval of the Grant Agreement by Oakland County
Corporation Counsel, said agreement will be forwarded to the Oakland County Board of
Commissioners for consideration and approval.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission has included the GRANT REVENUE and PROJECT EXPENSES for said
project in the budget for FISCAL YEAR 2012; thereby eliminating the need for a BUDGET
AMENDMENT.
AYES: Baumhart, Fisher, Kostin, Lewis, McCulloch, McGillivray, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
Discussion followed on the Michigan Natural Resources Trust Fund Board, their procedures, policies, and
priorities.
PURCHASING THIRD QUARTER REPORT:
The Purchasing Report for the Third Quarter of Fiscal Year 2011 was accepted as presented.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
---Bids for the construction of Catalpa Oaks Phase I are due August 11. A special Parks Commission meeting
is scheduled for 9 a.m. on Wednesday, August 17 with the expectation of approving a contract.
---Vicky Valko, new part-time secretary to Dan, Sue Wells, and the Parks Commission, was introduced. Vicky
has suggested a new template for Commission meeting agenda items, which will be instituted beginning with
the September 7 meeting.
---Recreation program staff, as directed by the Commission, has re -directed the funds from the Wint Nature
Center at Independence Oaks to the nature center at Madison Heights. Staff is assessing the situation,
assessing the needs for the staff/facility, and will be bringing recommendations at the September 7 meeting.
4-5
(Commission Meeting, August 3, 2011)
---Oakland County Parks and Recreation has been selected to be the featured agency in the September issue
of the National Recreation and Park Association's Parks and Recreation Magazine.
---Commissioner McGillivray inquired about the revenues for the waterparks, in response to the hot weather
Michigan experienced throughout July. Staff will present financial and attendance figures at the next meeting.
OLD BUSINESS:
None
NEW BUSINESS:
Commissioner Kostin related information on a zip -line recreational experience for staff's consideration.
Executive Officer Stencil shared updated information on the state's Recreation Passport Program and shared
staff's interest in the potential of a similar county initiative. Commission concurred to have staff investigate the
potential opportunities.
The next Commission meeting will be a special meeting held at 9:00 a.m. on Wednesday, August 17, 2011 at
the Parks Commission's administration office.
Meeting was agourned at 10:10 a.m.
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary