HomeMy WebLinkAboutMinutes - 2012.05.23 - 39278*MEETING MINUTES *
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 23, 2012
Chairman Fisher called the special meeting to order at 9:10 a.m. in the meeting room at the Oakland
County Parks and Recreation Administration Offices.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman John McCulloch, Secretary J. David VanderVeen,
Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Gary McGillivray, Eric Wilson
COMMISSION MEMBERS ABSENT:
A. David Baumhart, Christine Long, John Scott
ALSO PRESENT:
Parks and Recreation
Oakland County Fiscal Services
Private Citizen
APPROVAL OF AGENDA:
Daniel J. Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief -Parks Fac. Maint. & Dev.
Jim Dunleavy, Chief -Park Ops. & Maint. — N. District
Terry Fields, Chief -Recreation Programs & Services
Larry Gee, Chief -Park Ops & Maint. S. District
Jeff Phelps, Fiscal Services Supervisor
Alan Lockwood
Moved by Mr. Wilson, supported by Mr. Kostin to approve the agenda as submitted.
AYES: Fisher, McCulloch, Kostin, Lewis, McGillivray, Wilson (6)
NAYS: (0)
Motion carried on a voice vote.
NATURE CENTER EDUCATION UPDATES:
Sue Wells, Manager of Parks and Recreation Operations, provided the Commission with an update on
the status of the nature education committee and what they have done to date. Some actions were
based on things that may happen in the future as well as information received from others. Two Focus
Group meetings will be held on June 14, 2012, at the Waterford Oaks Activity Center, one will be 3:00-
5:00 p.m. and the other will be 6:30-8:30 p.m. The attendees will be comprised of community residents,
partners, volunteers and staff from other nature centers in the area. Ann Conklin, Chief Operating Officer
of the Michigan Recreation & Parks Association, and Jon Noyes, Supervisor of Parks and Recreation
Planning, will be the facilitators for the meetings. The purpose of the meetings is to gather input on
regional nature education opportunities.
Staff is continuing to work with HCMA, Michigan State Extension and other partners on shared resources,
nature education and recreation programs. In addition, staff is evaluating all current programs and the
cost vs. participation to determine if they are still beneficial, if the cost outweighs participation, and if the
program has run its cycle.
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(Commission Meeting, May 23, 2012)
MADISON HEIGHTS NATURE CENTER LEASE UPDATE:
Staff is currently working with the officials from the city of Madison Heights and Corporation Counsel on
the proposed lease for the Madison Heights Nature Center. They hope to have all the issues resolved in
order to present it to the Commission for approval at the next meeting.
EXECUTIVE OFFICER'S REPORT:
In addition to the items in the Executive Officer's Report filed in the agenda, the following information was
noted:
- Media Day/Open House at the Oakland County Market on Thursday, May 24, 2012, from 9-11 a.m.
- Media Day at the Oakland County Fair at Springfield Oaks County Park on Friday, July 6, 2012, from
3-6:00 p.m.
- The public hearing for the Master Plan on Waterford Oaks and the Proposed FY 2013-2015 Budget
will be held on June 6, 2012
- Update on the status of the Liquor License for Springfield Oaks Golf Course
- Within the current policy establish when and where alcohol would be permitted in the Oakland
County facilities for consistency throughout the parks system
- Update on food and beverage service in the morning at Springfield Oaks Golf Course
- Staff is working with Oakland County Facilities Maintenance Division on a design for the water tower
at the County Market
FY2013 BUDGET PRESENTATION - PART II:
Executive Officer Daniel Stencil and Supervisor of Fiscal Services Jeff Phelps made a presentation to the
Commission on the proposed FY2013 Budget, proposed FT 2013 Major Maintenance Management Plan
and 15-year forecast, proposed FY 2013 Capital Equipment Plan and 15-year forecast and a proposed
policy for operating and capital fund reserves.
OLD BUSINESS:
There was no old business to address.
NEW BUSINESS:
Commissioner Wilson informed the Commission that he was advised that there is interest in bringing the
Michigan State Fair to Novi. He indicated this may be something OCPR may want to be involved in the
discussions for the planning.
In response to a question from Mr. McGillivray staff provided an update on the Catalpa Oaks construction
project.
Mr. McGillivray advised that there was an inquiry from the city of Southfield officials about putting in a dog
park near Catalpa Oaks County Park.
CLOSED SESSION:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to adjourn to Closed Session to discuss
a personnel matter as part of the periodic personnel evaluation.
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(Commission Meeting, May 23, 2012)
Chairman Fisher indicated that the Executive Director had requested in writing a closed session
for a periodic personnel evaluation.
ROLL CALL VOTE:
AYES: Fisher, McCulloch, VanderVeen, Lewis, McGillivray, Wilson (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The meeting was adjourned at 10:52 a.m. to a closed session.
Moved by Mr. McGillivray, supported by Mr. McCulloch, to reconvene the Commission Meeting
at 11:09 a.m.
AYES: Fisher, McCulloch, VanderVeen, Lewis, McGillivray, Wilson (6)
NAYS: (0)
Motion carried on a voice vote.
ADJOURNMENT:
Meeting adjourned at 11:09 a.m.
J. Davi ancre- NeerT, Secretary Vicky Valko, �ecording Secretary
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