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HomeMy WebLinkAboutMinutes - 2012.07.11 - 39280*MEETING MINUTES * OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING JULY 11, 2012 Chairman Fisher called the meeting to order at 9:04 a.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman John McCulloch, Secretary J. David VanderVeen, A. David Baumhart, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, John Scott, Eric Wilson COMMISSION MEMBERS ABSENT: None ALSO PRESENT: Parks and Recreation Oakland County Fiscal Services Oakland County Purchasing Environmental Consulting Technology, Inc. City of Madison Heights Oakland County 4-H Fair Association APPROVAL OF AGENDA: Daniel J. Stencil, Executive Officer Sue Wells, Administrator -Parks & Rec. Operations Brittany Bird, Natural Resources Planner Mike Donnellon, Chief -Parks Fac. Maint. & Dev. Jim Dunleavy, Chief -Park Ops. & Maint. — N. District Donna Folland, Project Advisor Terry Fields, Chief -Recreation Programs & Services Larry Gee, Chief -Park Ops. & Maint. — S. District Karen Kohn, Supervisor - Administrative Services Stephanie Mackey, Business Development Rep. Jennifer Myers, Architectural Engineer Jon Noyes, Supervisor -Parks & Recreation Planning Melissa Prowse, Business Development Rep. Desiree Stanfield, Supervisor -Comm. & Mrktg. Chris Wascher, Natural Resources Planning Intern Jeff Phelps, Fiscal Services Supervisor Edward Tucker, Buyer Pete Hill, Engineer Edward Swanson, Mayor Jon Austin, City Manager Ben Myers, Assistant City Manager LC Scramlin, Director Moved by Mr. Scott, supported by Mr. Kostin to approve the agenda with the following changes: Remove Item 9C, 2012 Commission Policy Audit; Item 9E, Red Oaks Park Vision and Facility Concepts will be to direct staff to proceed with public review and comment; and move Items 91, Michigan Department of Natural Resources -Landowner Incentive Program Grant Acceptance and Item 9J, MEDC Market Grant Acceptance to Consent Agenda. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. 5-1 (Commission Meeting, July 11, 2012) APPROVAL OF MINUTES: Moved by Mr. McGillivray, supported by Mr. Kostin, to approve the minutes from the OCPRC meetings of May 2, 2012; May 23, 2012; and June 6, 2012. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: LC Scramlin, Director of the Oakland County 4-H Fair Association, provided an update on the Oakland County 4H Fair that will be going on through July 15. He reported in spite of the heat they are experiencing record attendance this year. He also expressed his appreciation for the electric services that were installed at Springfield Oaks, all the work and assistance from the Oakland County Parks and Recreation staff, and everything that has been done to help the Fair Association. Mr. Scramlin also provided an update on the Great Lakes State Fair that will be held in Novi on August 31 through September 4, 2012. INTRODUCTIONS: Chief of Facilities Maintenance and Development Mike Donnellon introduced the new Architectural Engineer II, Jennifer Myers. Ms. Myers holds a degree in Architecture from Tulane University in Louisiana and a Masters of Science in Civil Engineering from Wayne State University. She has several years of experience working as a project engineer and will be working with the Facilities Maintenance and Development team. CONSENT AGENDA: Moved by Mr. Wilson, supported by Mr. Scott to approve all items (8 A-E) and (9 1 and J) under the Consent Agenda as follows: • Internal Service & Department Funds Journal Entry Register for Month Ending 05/31/12 (FM 08, FY 2012) • Payment Register for Month Ending 05/31/12 (FM 08, FY 2012) • Monthly Financial Statements for month ending 05/31/12 (FM 08 FY 12) • Monthly Average Comparison Report (MACR) • Contributions Update • Purchasing Update • Resolution approving Michigan Department of Natural Resources -Landowner Incentive Program Grant Acceptance - INVASIVE SPECIES CONTROL AT ROSE OAKS COUNTY PARK WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for the stewardship and maintenance of park natural resources within the adopted Recreation Master Plan; and; 5-2 (Commission Meeting, July 11, 2012) WHEREAS, the Oakland County Parks and Recreation Commission recommends the acceptance of the following grant award from the Department of Natural Resources for a $3,500 grant: INVASIVE SPECIES CONTROL AT ROSE OAKS COUNTY PARK NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and accept the Michigan Department of Natural Resources Landowner Incentive Program grant award. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said grant agreement on behalf of the County of Oakland. • Resolution approving MEDC Market Grant Acceptance - GROWING QUALITY OF LIFE — THE OAKLAND COUNTY MARKET WHEREAS, the Oakland County Parks and Recreation Commission has assumed management and operation of the Oakland County Market, and; WHEREAS, Oakland County Parks and Recreation has as its mission to provide quality recreation experiences that encourage healthy lifestyles, support economic prosperity, and promote the protection of natural resources, and; WHEREAS, Oakland County Parks and Recreation seeks to invest in the County Market to increase access to healthy, local foods, build awareness and advocacy for all markets through promotions and marketing, facilitate access to educational programming, provide access to business development resources for farmers, and maximize the benefits of existing resources through collaboration, and; WHEREAS, the Oakland County Parks and Recreation Commission recommends the acceptance of the following grant award from the Michigan Economic Development Corporation for a $50,000 grant (40%) with a $75,000 (60%) match for a total project of $125,000: - GROWING QUALITY OF LIFE — THE OAKLAND COUNTY MARKET NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and accept the Michigan Economic Development Corporation — Urban Farmers Market grant award. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said grant agreement on behalf of the County of Oakland. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. In response to a question from Mr. VanderVeen, Melissa Prowse, Business Development Representative, provided an update to the Commission on the MEDC grant for the Oakland County Market. 5-3 (Commission Meeting, July 11, 2012) RED OAKS NATURE CENTER — PROPOSED LEASE: The proposed lease agreement for the Red Oaks Nature Center in Madison Heights is being presented to the Commission for approval. This lease will be a 25-year lease between Oakland County and the City of Madison Heights to operate the Madison Heights Nature Center and 38 acres as the Red Oaks Nature Center. Officials from the City of Madison also have agreed to provide funding for utilities for the facility and also share in the cost of maintenance improvements. This proposed facility would provide an added benefit to the residents in the south end of Oakland County. If approved, OCPR would take over operations effective October 1, 2012. A few members of the Commissioners expressed concern over the process of approving the lease before the nature center budgets are approved. Moved by Mr. Lewis, supported by Mr. McGillivray to approve the Proposed Lease Agreement with the City of Madison Heights on the Red Oaks Nature Center. AYES: Fisher, McCulloch, VanderVeen, Kostin, Lewis, McGillivray, Wilson (7) NAYS: Baumhart, Long, Scott (3) Motion carried on a roll call vote. Commissioner VanderVeen indicated that there needs to be accurate budget cost centers for both nature centers that will provide very thorough details in the OCPR Budget. SPRINGFIELD OAKS LIQUOR LICENSE — MLCC RESOLUTION: Moved by Mr. Wilson, supported by Mr. VanderVeen to adopt the resolution approving the following individuals, in their official capacity as Oakland County Parks and Recreation representatives, to execute any documents which must be submitted to the Michigan Liquor Control Commission on behalf of the Oakland County Parks and Recreation Commission: Chairman Gerald A. Fisher, Executive Officer Daniel Stencil, and Manager of Parks and Recreation Operations Susan M. Wells. WHEREAS, the Oakland County Parks and Recreation Commission ("OCPRC") holds liquor licenses at several of its Parks; and WHEREAS, only persons approved by OCRPC Resolution may execute documents to submit to the Michigan Liquor Control Commission ("MLCC'); and WHEREAS, at this time the only person authorized to execute documents to submit to the MLCC on behalf of OCPRC is Daniel J. Stencil; and WHEREAS, more than one person should be authorized to execute documents to submit to the MLCC on behalf of OCPRC. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission authorizes the following individuals to execute any documents which must be submitted to the Michigan Liquor Control Commission on behalf of the Oakland County Parks and Recreation Commission: Chairman Gerald A. Fisher; Executive Officer Daniel J. Stencil; and Manager of Parks and Recreation Operations Susan M. Wells, in their official capacities. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. 5-4 (Commission Meeting, July 11, 2012) WATERFORD OAKS PARK VISION AND FACILITY CONCEPTS: Donna Folland, Project Advisor for Planning, provided an update to the Commission on the status of the Waterford Oaks Park Vision and Facility Concepts. Staff is requesting approval of the Waterford Oaks Park Vision and Facility Concepts as the guiding document for Waterford Oaks from 2013-2022. Moved by Mr. Baumhart, supported by Mr. Wilson to approve the Waterford Oaks Park Vision and Facility Concepts 2013-2022. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. RED OAKS PARK VISION AND FACILITY CONCEPTS - INFORMATIONAL: The next phase for the Red Oaks Park Vision and Facility Concepts 2013-2022 is to proceed with public review and comment. The public comment period is tentatively set for July 15, 2012 through August 14, 2012. Staff is requesting authorization to proceed with public review and comment. Moved by Mr. VanderVeen, supported by Mr. Kostin to direct staff to proceed with public review and comment for the Red Oaks Park Vision and Facility Concepts 2013-2022. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. INDEPENDENCE OAKS CULVERT REPLACEMENT: Staff has requested authorization to award a contract to construct a box culvert at Independence Oaks to replace the existing culvert for the headwaters of the Clinton River within the main entrance road. This request is due to extensive rust and failures at the connection point of the two halves of the split -seam culvert. Commissioner Wilson expressed concern about utilizing a box culvert due to recent problems the Road Commission for Oakland County has experienced on roads within Oakland County. Several other concerns were raised regarding this type of construction. It was suggested that OCPR staff contact the RCOC staff to have their engineering staff review the proposed construction and determine if this type of construction would provide long term integrity and an extended useful life. Commission determined that action on this item would be postponed until staff could obtain feedback from the RCOC staff on the construction issues. If the information is received quickly from the RCOC staff, a special meeting could be scheduled to allow the Commission to consider this request. CATALPA OAKS BUILDING PAD CHANGE ORDER / PROJECT UPDATE: Mike Donnellon, Facilities Maintenance and Development Chief, provided the Commission with an update on the Catalpa Oaks Construction project. He indicated that the construction delays were due primarily to underground electrical and plumbing issues and the subcontractor inspections. 5-5 (Commission Meeting, July 11, 2012) WATERPARK LOUNGE CHAIR PURCHASE — RED OAKS/WATERFORD OAKS: Moved by Mr. McGillivray, supported by Mr. Baumhart to approve the purchase of 255 lounge chairs; 190 chairs at Red Oaks Waterpark at a cost of $20,050.00 and 65 chairs at Waterford Oaks Waterpark at a cost of $8,865.00; and to transfer up to $30,000 from the Parks FY 2012 Operating Contingency Budget to the Waterparks for the purchase of the additional waterpark chairs. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott (9) NAYS: (0) Motion carried on a voice vote. WETLAND BANKER — REQUEST TO NEGOTIATE PROPOSED CONTRACT: Brittany Bird, Natural Resources Planner, updated the Commission on the status of the wetland banker proposed contract. Staff is requesting that Commission allow staff to negotiate and award the OCPR Wetland Banker Services Contract to Niswander Environmental, LLC for the purposes of constructing and implementing credit sales for a wetland mitigation bank located within Addison Oaks County Park. Moved by Mr. Kostin, supported by Mr. Scott to allow staff to negotiate and award the Addison Oaks Wetland Mitigation Banking Services Contract to Niswander Environmental, LLC for the purposes of constructing and implementing credit sales for a wetland mitigation bank located within Addison Oaks County Park. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott (9) NAYS: (0) Motion carried on a voice vote. ACTIVITY REPORT: The Activity Report for June 2012 (FM09, FY 2012) was received and filed. EXECUTIVE OFFICER'S REPORT: In addition to the items in the Executive Officer's Report filed in the agenda, the following information was noted: - Groundbreaking at Addison Oaks for the Connector Trail on July 23, 2012 at 1:30 p.m. - Detroit Institute of Arts Inside/Out Program art located at the entrance of Waterford Oaks Waterpark NEW BUSINESS: Next meeting will be Wednesday, August 1, 2012, at the Groveland Township Fire Department with a Groveland Oaks park tour following the Commission meeting. 5-6 (Commission Meeting, July 11, 2012) COMMISSION COMMENTS: In response to a question from Commissioner Scott, staff informed the Commission that no dogs other than service dogs are allowed at the Oakland County Market. ADJOURN: Meeting adjourned at 11:45 a.m. J. David VanderVeen, Secretary Vicky Valko, Repording Secretary 5-7