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Home My WebLink AboutMinutes - 2013.01.09 - 39289OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING January 9, 2013 Chairman Fisher called the meeting to order at 9:01 a.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Secretary J. David VanderVeen, Gregory Jamian, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, Jim Nash, John Scott. COMMISSION MEMBERS ABSENT WITH NOTICE: None ALSO PRESENT: Parks and Recreation OC Fiscal Services OC Water Resources Private Citizen Kosch Hospitality APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager, P & R Operations Mike Donnellon, Chief -Parks Fac., Maint. & Develop. Jim Dunleavy, Chief, Parks Ops. & Maint. — N. District Terry Fields, Chief -Recreation Programs & Services Donna Folland, Project Advisor Larry Gee, Chief, Parks Ops. & Maint — S. District Linda Hegstrom, Project Advisor Jon Noyes, Supervisor - Planning Karen Kohn, Supervisor —Administrative Services Jeff Phelps, Supervisor II Joe Colaianne, Drainage District Insurance Administrator A. David Baumhart III Grant Kosch, Kosch Catering/Dining Services Moved by Mr. Scott, supported by Mr. Kostin, to approve the agenda with the following changes: Move Item 6 Public Comments to Item 7, and move Item 7 Election of Officers to Item 6. AYES: Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mrs. Long, supported by Mr. Scott, to approve the minutes from the Regular OCPR Commission meeting of December 12, 2012, with the following changes: On page 5-4 - approving the sponsorship donation from Barrick Oil/BP Oil - change the motion from "approve the resolution to accept, to recommend acceptance of the BP Fueling Grant of $20, 000...." AYES: Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. 5-1 (Commission Meeting, January 9, 2013) ELECTION OF OFFICERS: Chairman Emeritus Lewis assumed the Chair for the purpose of election of officers for 2013. Nominations were opened for the position of Chairman, Vice Chairman and Secretary. Mr. Kostin nominated Gerald Fisher as Chairman, J. David VanderVeen as Vice Chairman and John Scott as Secretary. Nominations were closed. Moved by Mrs. Long, supported by Mr. McGillivray, to elect Gerald Fisher as Chairman, J. David VanderVeen as Vice Chairman and John Scott as Secretary of the Oakland County Parks and Recreation Commission for 2013. AYES: Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a unanimous voice vote. PUBLIC COMMENTS: There were no questions or comments from the public. PUBLIC HEARING: 5-Year Parks & Recreation Master Plan 2013-2017: The public hearing on the proposed 5-Year Parks & Recreation Master Plan 2013-2017 was opened at 9:12 a.m. Project Advisor Donna Folland provided a brief synopsis on the plan. This plan is required by the Michigan Department of Natural Resources in order for Oakland County Parks and Recreation to apply for Trust Fund and other miscellaneous grants. The public comment period was from November 15, 2012- December 15, 2012. We received 34 comments from the public, which were for the most part very positive. The draft of the plan and the notice of the public hearing were advertised in several papers and have been available on the OCPR website. Having received no public comments the public hearing was closed at 9:15 a.m. CONSENT AGENDA: Moved by Mrs. Long, supported by Mr. McGillivray to approve items 9A through 9C under the Consent Agenda as follows: • Internal Service & Department Funds Journal Entry Register for Month Ending 11/30/12 (FM 02, FY 2013) • Payment Register for Month Ending 11/30/12 (FM 02, FY 2013) • Monthly Financial Statements for Month Ending 11/30/12 (FM 02 FY 13) • Monthly Average Comparison Report AYES: Fisher, Jamian, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. REGULAR AGENDA: 2013 Commission/Executive Committee Meeting Schedule: Moved by Mrs. Long, supported by Mr. Nash, to approve the 2013 Oakland County Parks & Recreation Commission & Executive Committee Meeting schedule as submitted. 5-2 (Commission Meeting, January 9, 2013) AYES: Fisher, Jamian, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. Proposed FY 2013 Oakland County Market Fees & Charges: Staff presented the proposed FY 2013 County Market Fees and Charges. Staff also updated the Commission on the proposed improvements to the County Market facility and the plans for marketing the facility in 2013. There was additional discussion on future programs, opportunities for local vendors and concerns of current vendors at the market. Moved by Mr. Scott, supported by Mr. Jamian, to approve the proposed FY 2013 Oakland County Market Fees and Charges, as recommended, to become effective immediately. AYES: Fisher, Jamian, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. Red Oaks Nature Center/Nature Education Program Benchmarks: Staff provided benchmark data on the Red Oaks Nature Center and Nature Education Program based upon the Commission's request for additional information at a previous meeting. After reviewing the data the Commission requested the staff bring back economic benchmarks on the facility and programs. Moved by Mrs. Long, supported by Mr. VanderVeen, to receive and file the report on the Red Oaks Nature Center/Nature Education Program Benchmarks. AYES: Fisher, Jamian, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. 2013 Recreation Assistance Partnership Program (RAPP): Moved by Mr. McGillivray, supported by Mr. Nash to approve the continuation of the support for the 2013 Recreation Assistance Partnership Program (RAPP) and authorize the expenditure of the budgeted funds in the Recreation Programs and Services Department in the amount of $150,000. After a brief discussion on the program the Commission directed staff to come back with additional information on the RAPP Program detailing what the program is about, who it is serving, the criteria for participation and the number of visits in 2012. AYES: Fisher, Jamian, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. 5-3 (Commission Meeting, January 9, 2013) Oakland Parks Foundation Update: Planning Supervisor Jon Noyes provided an update on the history of the Oakland Parks Foundation. The Foundation was founded in 1982 and was focused on the historical preservation of open green space and open space in Oakland County. The foundation went dormant but recent interest has resulted in a successful reactivation of the Foundation. He also discussed the relationship between the Oakland Parks Foundation and Oakland County Parks, describing what we are able to support and clarifying that the primary function is to generate revenue and support of the parks system. At the March OCPR Commission meeting, the Foundation will be requesting approval to lease office space in a portion of the Ernst House. Mr. Noyes also indicated the Foundation plans to begin raising funds on behalf of the Oakland County Parks system. STAFF REPORTS: Activity Report FY 2013, Month 02: The Activity Report for FY 2013, Month 02 was received and filed. CIP/MM Projects Quarterly Update: Chief of Parks Facilities Maintenance and Development Mike Donnellon provided the Commission with a quarterly update on the CIP/MM Projects. This is an active project list of assignments for Capital Improvement and Major Maintenance projects. It lists the project timelines and when the item will be brought to the Commission for approval. The Commission requested the acronyms used for various projects be listed in detail on the June report. Executive Officer's Report: In addition to the items in the Executive Officer's Report filed in the agenda, the following information was noted: - Update on dispute with Bernco Construction for the Catalpa Oaks Construction Project - Fire & Ice Festival January 25-27, 2013 in downtown Rochester - 2012 OCPRC Annual Report - Update on Personal Property Tax Legislation and the phasing out of Personal Property tax revenues - Property Specialist Position and the real estate functions for Parks and Recreation - New OCPR Commissioner orientation meetings - Proposed meetings with city, village, township newly elected public officials where County parklands are located - Executive Officer named to a Public Land Management Strategy Committee with the MDNR OLD BUSINESS: There was no old business to be reported. NEW BUSINESS: There was discussion among the Commission members regarding the mailing and delivery of the Commission Agenda packets, including the possibility of having digital agenda packets. 5-4 (Commission Meeting, January 9, 2013) ADJOURNMENT: Meeting adjourned at 10:20 a.m. John A. Scott, Secretary Vicky Valko Recording Secretary 5-5