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HomeMy WebLinkAboutMinutes - 2013.02.06 - 39290OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING February 6, 2013 Chairman Fisher called the meeting to order at 9:22 a.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart III, Gregory Jamian, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, Jim Nash COMMISSION MEMBERS ABSENT WITH NOTICE: None ALSO PRESENT: Parks and Recreation OC Corporation Counsel OC Fiscal Services APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager, P & R Operations Phil Castonia, Business Development Rep. Mike Donnellon, Chief -Parks Fac., Maint. & Develop. Jim Dunleavy, Chief, Parks Ops. & Maint. — N. District Terry Fields, Chief -Recreation Programs & Services Donna Folland, Planning Project Advisor Larry Gee, Chief, Parks Ops. & Maint. — S. District Linda Hegstrom, Project Advisor Stephanie Mackey, Business Development Rep. Todd Moss, Intern Jennifer Myers, Architectural Engineer II Jon Noyes, Supervisor — Planning Melissa Prowse, Business Development Rep. Jody Hall, Financial Attorney Jeff Phelps, Supervisor II Moved by Mrs. Long, supported by Mr. Scott to approve the agenda with the following change: Remove Item 9H. Orion Oaks Dog Park Pavilion. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mr. McGillivray, supported by Mrs. Long to approve the minutes from the Regular OCPR Commission meeting of January 9, 2013. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 5-1 (Commission Meeting, February 6, 2013) PUBLIC COMMENTS: There were no questions or comments from the public. INTRODUCTION: Sue Wells, Manager of Parks and Recreation Operations, introduced Todd Moss of Clarkston, who will be working with Oakland County Parks and Recreation for 30 weeks as an Intern. Todd is a senior at Central Michigan University pursuing his degree in Recreation Parks and Leisure Services Administration with a concentration in Community Recreation. Todd will be working in several divisions within Parks and Recreation in order to get experience throughout the parks system. CONSENT AGENDA: Moved by Mr. Scott, supported by Mr. Baumhart, to approve items 8A through 8D under the Consent Agenda as follows: • Internal Service & Department Funds Journal Entry Register for Month Ending 12/31/12 (FM 03, FY 2013) • Payment Register for Month Ending 12/31/12 (FM 03, FY 2013) • Monthly Financial Statements for Month Ending 12/31/12 (FM 03 FY 13) • Monthly Average Comparison Report • Purchasing Quarterly Update AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. REGULAR AGENDA: FINAL 5-YEAR RECREATION PLAN 2013-2017: Chairman Fisher advised that the Final 5-Year Recreation Plan 2013-2017 is a product of the efforts of OCPR staff and not the product of an outside consultant, and commended staff on all the dedication and efforts that went into the creation of this plan. Once this plan is adopted the final document will be placed on the OCPR website. Chairman Fisher also requested that the following statement be inserted into the Executive Summary in Chapter 1: The fundamental goal of the OCPR Commission is to increase public participation in Oakland County Parks and Recreation while increasing cost recovery organization - wide. Moved by Mr. Jamian, supported by Mr. Baumhart to adopt the following resolution approving the Five -Year Parks and Recreation Master Plan 2013-2017, and forward it to the Oakland County Board of Commissioners for final approval: IN SUPPORT OF THE ADOPTION OF THE OAKLAND COUNTY FIVE-YEAR PARKS AND RECREATION MASTER PLAN 2013-2017 WHEREAS, the Oakland County Parks and Recreation Commission has undertaken a five-year parks and recreation plan which describes the physical features, existing recreation facilities and the desired actions to be taken to improve and maintain recreation facilities during the period between 2013 through 2017, and WHEREAS, the Oakland County Parks and Recreation Commission began the process of developing a community recreation and natural resource conservation plan in accordance with the most recent guidelines developed by the Department of Natural Resources and made available to local communities, and 5-2 (Commission Meeting, February 6, 2013) WHEREAS, the goals and objectives of the Oakland County Five -Year Parks and Recreation Master Plan 2013-2017 were developed in responses to needs identified by citizen surveys and input from Oakland County communities, the Oakland County Parks and Recreation Commission and staff members, and WHEREAS, the public was given a well -advertised opportunity and reasonable accommodations to review the final draft plan for a period of 30 days, and WHEREAS, a final public comment session was held on January 9, 2013 at the Oakland County Parks and Recreation Administration Building in Waterford, Michigan to provide an opportunity for all residents of the planning area to express opinions, ask questions, and discuss all aspects of the recreation and natural resource conservation plan, and WHEREAS, the Oakland County Parks and Recreation Commission has developed the plan for the benefit of the entire community and to adopt the plan as a document to assist in meeting the recreation needs of the community, and WHEREAS, the goals and objectives will assist the Oakland County Parks and Recreation Commission in determining future planning by lending direction while remaining flexible to allow for adjustments by creative and responsible management, and WHEREAS, the Oakland County Five -Year Parks and Recreation Master Plan 2013-2017 meets the Oakland County Parks and Recreation Commission's long-range goals and objectives as established by the 2008 Oakland County Parks and Recreation Strategic Master Plan, and NOW, THEREFORE BE IT RESOLVED the Oakland County Parks and Recreation Commission hereby adopts the Oakland County Five -Year Parks and Recreation Master Plan 2013-2017. BE IT FURTHER RESOLVED THAT THE Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners adopt the Oakland County Five - Year Parks and Recreation Master Plan 2013-2017 for the residents of the County of Oakland. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. OFFICE LEASE AGREEMENT — OAKLAND PARKS FOUNDATION: Moved by Mrs. Long, supported by Mr. VanderVeen, to adopt the following resolution approving the lease with the Oakland Parks Foundation for a portion of the Ernst House at Waterford Oaks County Park, located at 1580 Scott Lake Road, Waterford, MI 48328 for a one-year lease with four additional renewal terms of one year, effective April 1, 2013, and forward it to the Oakland County Board of Commissioners for final approval: LEASE — OAKLAND PARKS FOUNDATION — WATERFORD OAKS WHEREAS, the County of Oakland is the owner of Waterford Oaks County Park; and WHEREAS, a house, identified as 1580 Scott Lake Road, Waterford, Michigan 48328, is located on the grounds of Waterford Oaks County Park; and WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease a portion of said house (living room, a bedroom, family room, and kitchen located on the first floor) located at 1580 Scott Lake Road, Waterford, Michigan 48328 to the Oakland Parks Foundation for a period commencing April 1, 2013 through April 1, 2018; and WHEREAS, under the terms and conditions of the attached Lease Agreement the Oakland Parks Foundation will pay rent of $500.00 each month and pay all utility costs; and 5-3 (Commission Meeting, February 6, 2013) WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approve and authorize the attached Lease Agreement between the County of Oakland and the Oakland Parks Foundation. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. AYES: Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) ABSTENTIONS: Baumhart, Fisher (2) Motion carried on a voice vote. 2012 MICHIGAN RECREATION PASSPORT GRANT ACCEPTANCE: Moved by Mrs. Long, supported by Mr. McGillivray, to adopt the following resolution accepting the Michigan Department of Natural Resources Recreation Passport Grant (RP 12-406) for accessibility improvements at Addison Oaks County Park, and forward it to the Oakland County Board of Commissioners for final approval: IN SUPPORT OF THE ACCEPTANCE OF THE RP12-406 ADDISON OAKS PARK ACCESSIBILITY IMPROVEMENTS GRANT WHEREAS, the Oakland County Parks and Recreation Commission has been notified of the award of the RP12-406 Addison Oaks Park Accessibility Improvements Grant from the Recreation Passport Grant Program, administered by the Michigan Department of Natural Resources; and WHEREAS, the Forty Five Thousand Dollar ($45,000) grant will help offset the cost of a universally accessible small boat launch, the renovation and upgrade of a fishing pier, and pathway improvements connecting these areas with the existing parking area; and WHEREAS, the matching funds of Fifteen Thousand Dollars ($15,000) for the Addison Oaks Park Accessibility Improvements are allocated from the Parks and Recreation fund; and WHEREAS, the Oakland County Board of Commissioners approved said application to the Recreation Passport Program on March 7, 2012. NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and accept the RP12-406 Addison Oaks Park accessibility Improvements Grant. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said grant agreement on behalf of the County of Oakland. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 5-4 (Commission Meeting, February 6, 2013) 2013 MICHIGAN RECREATION PASSPORT GRANT APPLICATION: Moved by Mr. VanderVeen, supported by Mrs. Long to adopt the following resolution approving the application to the 2013 Recreation Passport Program to seek funding for a universally accessible fishing pier on Stewart Lake at Groveland Oaks, and forward it to the Oakland County Board of Commissioners for final approval: IN SUPPORT OF THE APPLICATION FOR A RECREATION PASSPORT FUND PROGRAM DEVELOPMENT GRANT FOR THE OAKLAND COUNTY PARKS AND RECREATION UNIVERSALLY ACCESSIBLE FISHING PIER PROJECT AT GROVELAND OAKS COUNTY PARK WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that application for cost sharing grants from the Recreation Passport Fund Program may be submitted by April 1, 2013; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for improvements within the adopted FY 2013-2017 Five -Year Recreation Plan and the adopted FY 2013-2015 Capital Improvement Program Budget Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following application to the Department of Natural Resources for a $26,700 grant (75% of total project costs) from the Recreation Passport Fund Program with a local match of $8,900 (25%) from the Parks and Recreation Fund; and WHEREAS, the grant agency requires a resolution from the Governing Body in support of the application. NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and approve the Recreation Passport Fund Program development grant application. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said application on behalf of the County of Oakland AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 2013 MICHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT GRANT APPLICATION: Moved by Mr. Lewis, supported by Mr. McGillivray, to adopt the following resolution approving the application to seek funding for the 2013 Michigan Natural Resources Trust Fund Development Grant for the Universally Accessible Small Boat Launch at Independence Oaks, and forward it to the Oakland County Board of Commissioners for final approval: IN SUPPORT OF THE APPLICATION FOR A 2013 MICHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT GRANT FOR THE OAKLAND COUNTY PARKS AND RECREATION UNIVERSALLY ACCESSIBLE SMALL BOAT LAUNCH PROJECT AT INDEPENDENCE OAKS COUNTY PARK WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that application for cost sharing grants from the 2013 Michigan Natural Resources Trust Fund Program may be submitted by April 1, 2013; and 5-5 (Commission Meeting, February 6, 2013) WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for improvements within the adopted 2013-2017 5-Year Recreation Plan and the adopted FY 2013-2015 Capital Improvement Program Budget Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following application to the Department of Natural Resources for $37,700 (75% of total project costs) from the 2013 Michigan Natural Resources Trust Fund Program with a local match of $12,600 (25%) from the Parks and Recreation Fund; and WHEREAS, the grant agency requires a resolution from the Governing Body in support of the application. NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and approve the 2013 Michigan Natural Resources Trust Fund Program development grant application. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said application on behalf of the County of Oakland. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 2013 LAND & WATER CONSERVATION FUND GRANT APPLICATION: Moved by Mr. Kostin, supported by Mrs. Long, to adopt the following resolution approving the application to seek funding for the 2013 Land and Water Conservation Fund Grant for the Universally Accessibly Boathouse at Addison Oaks, and forward it to the Oakland County Board of Commissioners for final approval: IN SUPPORT OF THE APPLICATION FOR A 2013 LAND AND WATER CONSERVATION FUND PROGRAM DEVELOPMENT GRANT FOR THE OAKLAND COUNTY PARKS AND RECREATION UNIVERSALLY ACCESSIBLE BOATHOUSE PROJECT AT ADDISON OAKS COUNTY PARK WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that application for cost sharing grants from the 2013 Land and Water Conservation Fund Program may be submitted by April 1, 2013; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for improvements within the adopted FY 2013-2017 Five -Year Recreation Plan and the adopted FY 2013-2015 Capital Improvement Program Budget Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following application to the Department of Natural Resources for a $55,000 grant (50% of total project costs) from the 2013 Land and Water Conservation Fund Program with a local match of $55,000 (50%) from the Parks and Recreation Fund; and WHEREAS, the grant agency requires a resolution from the Governing Body in support of the application. NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and approve the 2013 Land and Water Conservation Fund Program development grant application. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said application on behalf of the County of Oakland. 5-6 (Commission Meeting, February 6, 2013) AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. DETROIT ENERGY (DTE) EASEMENT — SPRINGFIELD OAKS ACTIVITY CENTER: Moved by Mr. Nash supported by Mr. McGillivray, to adopt the following resolution requesting the Oakland County Board of Commissioners grant a utility easement for the underground electrical service for the new transformer at Springfield Oaks County Park to the Detroit Edison Company (DTE): REQUEST FOR NON-EXCLUSIVE UNDERGROUND EASEMENT FOR ELECTRICAL UTILITY SERVICE TO THE DETROIT EDISON COMPANY SPRINGFIELD OAKS COUNTY PARK WHEREAS, the County of Oakland is the owner of Springfield Oaks County Park located in the Township of Springfield; and WHEREAS, The Detroit Edison Company completed the installation of a new transformer for upgraded electrical utility service to the Springfield Oaks County Park; and WHEREAS, the electrical utility requires a 10-foot wide non-exclusive underground easement to permit construction, installation, operation, maintenance, replacement and removal of underground electrical utility line facilities and related appurtenances; and WHEREAS, the Oakland County Parks and Recreation Commission staff and The Detroit Edison Company have agreed upon a route for the said underground electrical utility service, which is necessary for Springfield Oaks County Park; and WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the granting of the easement. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby requests that the Oakland County Board of Commissioners authorize and approve the granting of the attached easement for underground non-exclusive electrical utility service and related appurtenances to The Detroit Edison Company for the sum of one dollar. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners direct its Chairperson or designee to execute the attached easement for underground non-exclusive electrical utility service and related appurtenances. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. PURCHASE OF REPLACEMENT GOLF CARTS: Moved by Mr. Kostin, supported by Mr. Lewis, to approve the purchase of 50 carts from Midwest Golf & Turf in the amount of $153,500, to replace 20 carts at Lyon Oaks, 10 carts at Glen Oaks, 10 carts at White Lake Oaks and 10 carts at Springfield Oaks, and to purchase one (1) six - passenger cart from Spartan Distributors, Inc. for the purchase price of $9,680, to be used for park tours and special events 5-7 (Commission Meeting, February 6, 2013) AYES: Baumhart, Fisher, Jam ian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. PURCHASE OF SNOW MAKING EQUIPMENT: Moved by Mr. VanderVeen, supported by Mr. McGillivray, to approve the purchase the 1997 re -conditioned Top Gun Snow Cannon and trailer from Pine Knob Ski Resort Inc. for the purchase price of $4,000.00. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. STAFF REPORTS: Activity Report FY 2013, Month 02: The Activity Report for FY 2013, Month 04 was received and filed. CAMPGROUNDS REPORT: Staff provided the Commission with an update on the Oakland County Parks Campgrounds. Attendance at Addison Oaks increased in 2012, while attendance slightly declined at Groveland Oaks. Revenues for 2012 were up at Addison Oaks. Revenues for 2012 at Groveland Oaks have declined in some areas however, the overall revenues for Groveland Oaks increased. Attendance numbers look good and staff indicates OCPR is fast approaching the 2 million mark in attendance. Executive Officer's Report: In addition to the items in the Executive Officer's Report filed in the agenda, the following information was noted: - Update on the Catalpa Oaks Construction project - Glen Oaks Golf Course Irrigation Pond Dredging project - Red Oaks Storm Water Reclamation Project with the Water Resources Department - May 26, 2013 Oakland Press insert on Oakland County Parks and Recreation - Springfield Oaks L.U.S.T. Restrictive Covenant (Deed Restriction) - OCPR Study Session with Service Portfolio consultant GreenPlay LLC in late March - Consideration of possible land acquisition opportunities NEW BUSINESS: Commissioner VanderVeen advised that the OCPR staff did an outstanding job at the Fire & Ice Festival in downtown Rochester this year and commends all staff that participated in the event for a job well done. 5-8 (Commission Meeting, February 6, 2013) OLD BUSINESS: Chairman Fisher advised that he will be reporting to the Commission on a monthly basis on the activities of the Executive Committee. Chairman Fisher also advised of his communication efforts with local officials on the Paint Creek and Polly Ann Trails systems. Commission requested an update on the plans for the Oakland County Market for 2013. ADJOURNMENT: Meeting adjourned at 10:20 a.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 5-9