HomeMy WebLinkAboutMinutes - 2013.04.24 - 39294OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
BUDGET STUDY SESSION #1
April 24, 2013
Chairman Fisher called the Budget Study Session to order at 9:03 a.m. in the Commission meeting room
at the Oakland County Parks and Recreation Administration Office.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott,
Gregory Jamian, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long,
Gary McGillivray, Jim Nash
COMMISSION MEMBERS ABSENT:
A. David Baumhart III
ALSO PRESENT:
Parks and Recreation Daniel Stencil, Executive Officer
Sue Wells, Manager, P & R Operations
Mike Donnellon, Chief -Parks Fac., Maint. & Develop.
Jim Dunleavy, Chief, Parks Ops. & Maint. — N. District
Terry Fields, Chief -Recreation Programs & Services
Larry Gee, Chief, Parks Ops. & Maint. — S. District
Karen Kohn, Supervisor of Administrative Services
Laurie Cooper, Office Assistant
OC Fiscal Services Brian Menghini, Supervisor II
OC Fiscal Services Jeff Phelps, Supervisor II
APPROVAL OF AGENDA:
Moved by Mr. Scott, supported by Mr. Kostin, to approve the agenda as submitted.
AYES: Fisher, Jamian, Kostin, Lewis, Nash, Scott, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
INTRODUCTION:
Chief of Parks Facilities Maintenance and Development Mike Donnellon introduced Laurie Cooper.
Laurie was recently hired as the full-time Office Assistant I and will be supporting the team in
Facilities Operations and Maintenance.
PUBLIC COMMENTS:
There were no comments from the public.
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(Commission Meeting, April 24, 2013)
FY 2014-2016 BUDGET PRESENTATION:
Executive Officer Daniel Stencil and Supervisor II of Fiscal Services Jeff Phelps presented the FY 2014-
2016 Proposed OCPR Commission Budget and provided an overview of the budget timeline and the
budget process. The following items were included as part of the discussion on the budget:
• Update on status of overall OCPRC revenues and expenditures
• Current and proposed staffing levels
• Proposed 2014 Capital Improvement Management Plan & 15-Year Maintenance
Forecast (2015-2029)
• Proposed FY 2014 Capital Equipment Plan & 15-Year Forecast (2015-2029)
• Cost Recovery Project — as it relates to the budget
• Food & Beverage Contract Renewal and associated costs
• Current Fees and Charges
• FY 2014 Budget Process/Next Steps
The Commission requested a report on the anticipated savings involved in the park -wide energy
management plan which is proposed in the FY 2014 Proposed Budget. Commission members also
requested additional clarifications on definitions for the Capital Improvement Projects which were included
in the budget.
Executive Officer Dan Stencil advised that over the last several years the staffing levels have decreased
yet responsibilities have increased. Therefore, staff will be requesting additional positions in the FY 2014
Budget in order to support those services.
Executive Officer Dan Stencil concluded the discussion on the budget outlining the next steps and
informing the Commission that the next Budget Study Session is scheduled for May 22, 2013.
EXECUTIVE OFFICER'S REPORT:
Executive Officer Daniel Stencil provided updates on the following items:
- Keith Lerminiaux, Assistant Corporation Counsel, has been named Oakland County Corporation
Counsel as a result of the retirement of Judy Cunningham
- The arbitration hearing with Bernco, LLC on the Catalpa Oaks Construction Project is scheduled for
May 21, 2013
- Update on proposed Recreation Adventure Sport Park in Oxford Township which is a collaboration with
the Michigan Department of Natural Resources and scheduled public meetings
OLD BUSINESS:
There was no old business to report.
NEW BUSINESS
The Commission requested a one -page description of the Recreation Adventure Sport Park in Oxford
Township which would include: what is being envisioned at the proposed park, the exact location, what
programs/facilities/services would be offered, what are the possible liability issues that would need to be
addressed (including any feedback from OC Risk Management).
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(Commission Meeting, April 24, 2013)
ADJOURNMENT:
Meeting adjourned at 10:30 a.m.
JoX A. Scott, Secretary Vicky Valko, RPcordfing Secretary
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