HomeMy WebLinkAboutMinutes - 2013.05.22 - 39296Oakland County Parks and Recreation Commission
Budget Study Session #2
May 22, 2013
Chairman Fisher called the meeting to order at 9:08 a.m. in the Commission meeting room at the Oakland
County Parks and Recreation Administration Office.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott,
A. David Baumhart, Gregory Jamian, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr.,
Christine Long, Gary McGillivray, Jim Nash
COMMISSION MEMBERS ABSENT:
None
ALSO PRESENT:
Parks and Recreation: Daniel Stencil, Executive Officer
Sue Wells, Manager of P & R Operations
Phil Gastonia, Business Development Rep.
Mike Donnellon, Chief -Parks Fac., Maint. & Develop.
Jim Dunleavy, Chief, Parks Ops. & Maint. — N. District
Terry Fields, Chief -Recreation Programs & Services
Larry Gee, Chief, Parks Ops. & Maint. — S. District
Tom Hughes, Park Supervisor — Springfield Oaks
Karen Kohn, Supervisor of Administrative Services
Paul Simpson, Supervisor -Golf & Revenue Operations
OC Fiscal Services Jeff Phelps, Supervisor II
Corporation Counsel Jody Hall, Assistant Corporation Counsel
APPROVAL OF AGENDA:
After receiving correspondence from Assistant Corporation Counsel Jody Hall regarding the operations of
the Ellis Barn and Springfield Oaks County Park it was requested by Chairman Fisher to add the Ellis
Barn to the agenda.
Moved by Mrs. Long, supported by Mr. Scott to approve the agenda with the following change:
Add: Ellis Barn Use and Operations
AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF MINUTES:
Moved by Mrs. Long, supported by Mr. Kostin to approve the minutes of the Regular OCPR
Commission meeting of April 10, 2013.
AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, May 22, 2013)
PUBLIC COMMENTS:
Commissioner Long informed the Commission that her child's first grade class took a field trip to
Independence Oaks and she received very positive comments and feedback. She expressed that staff
did a very good job.
Commissioner Kostin advised that while visiting Independence County Park he and his family members
spotted a Pileated Woodpecker.
Commissioner McGillivray indicated that he attended the Cinco de Mayo event held at the Oakland
County Market and expressed that it was a great night and he had an excellent time.
Executive Officer Dan Stencil and Commissioner Jamian advised that the Road Commission for Oakland
County celebrated its 100th anniversary with an open house and indicated it was a huge success. Staff
did a tremendous job. Mr. Jamian also informed the Commission that the RCOC is the oldest road
agency in Michigan.
REGULAR AGENDA
BUDGET FY 2014-2016:
Executive Officer Daniel Stencil outlined for the Commission the items that would be discussed in the FY
2014-2016 Proposed Budget. Those items included:
• Overall budget being proposed for FY 2014-2016
• Plans for the second and third year of the FY 2014-2016 Budget
• Operations budget highlights
• Planned Priorities in the Budget and Budget Process
Assistant Corporation Counsel Jody Hall arrived so the Commission postponed further discussion on the
FY 2014-2016 Proposed Budget and moved on to the discussion of the Ellis Barn.
ELLIS BARN USE AND OPERATIONS:
Assistant Corporation Counsel Jody Hall informed the Commission there were several areas of concern
regarding the use and operation of the Ellis Barn, which is located in Springfield Oaks County Park. She
indicated that several repairs and upgrades on the existing building are required before there is further
use of the facility by the public. Ms. Hall also expressed that these repairs also need to be
accomplished in order to avoid being in violation of building and safety codes. Staff advised that a
wedding had been scheduled in the facility in June. Springfield Township officials have advised that
without these repairs OCPRC could not permit future use of the building. These repairs would also permit
the building to be used for a variety of other uses in the future. Items that need to be addressed in the
building include: compliance with fire codes, alarms and suppression; improvement of the stairwell to the
second floor; compliance with building codes; building capacity; the necessity of emergency officials
during events. Commission requested an estimate of cost for all improvements to the building to bring it
up to code for the event scheduled in June, inspections, an approved building permit, and approvals from
Springfield Township Building Department for occupancy in order to have the ability to have OCPRC
events and Oakland County Fair events. Staff informed the Commission they are awaiting estimates of
cost and would receive the information by the end of the week.
Moved by Mr. Baumhart, seconded by Mr. McGillivray to postpone action on this item until the
June 5, 2013 OCPR Commission meeting.
AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, May 22, 2013)
BUDGET FY 2014-2016 (continued):
Discussion on FY 2014-2016 Proposed Budget resumed.
Additional items discussed during the Budget presentation included:
• Recap of 5-year point of 10-year Master Plan
• Comprehensive evaluation of all facilities and park sites
• Identify initiatives, programs and needs for updating facilities
• 15 Year Capital Improvement Plan/1 5-Year Maintenance Plans
• Re -cap of Budget Process to Date
• FY 2014-2016 Budget Position Summary
• Proposed 2014 Operating Budget Highlights
• Proposed FY 2014 Capital Improvement Management Plan
• Proposed FY 2014 Maintenance Management Plan
• Proposed FY 2014 Capital Equipment Plan
• FY 2014 Information Technology Master Plan
• Golf Operations (Update of 2012 Report)
The staff updates on Recreation Programs and Services, Nature Center Operations and the Oakland
County Market will be presented at the next Commission meeting.
EXECUTIVE OFFICER'S REPORT:
Executive Officer Dan Stencil provided the following updates to the Commission:
- Nashville in the Neighborhood Concert at Independence Oaks County Park on June 8, 2013
- Addison Oaks Connector Trail Dedication immediately following the OCPRC meeting on June 5,
2013
- Birdie Golf Program through Recreation Programs and Services
- Upcoming Oakland Press special section on Oakland County Parks and Recreation Memorial Day
weekend
- Depreciation and how it is accounted for in the OCPRC Budget
- Update on Bernco and Enbridge projects
ADJOURNMENT:
Meeting adjourned .,11:43 a.m.
A/Scott, Secretary Vicky Valko; cording Secretary
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