HomeMy WebLinkAboutMinutes - 2014.05.21 - 39304OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 21, 2014
Chairman Fisher called the meeting to order at 10:34 a.m. in the Commission Meeting Room of the
Oakland County Parks and Recreation Administration Building.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott,
A. David Baumhart III, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr.,
Gary McGillivray, Jim Nash
COMMISSION MEMBERS ABSENT WITH NOTICE:
Gregory Jamian, Christine Long
ALSO PRESENT:
Oakland County Parks and Recreation
Oakland County Fiscal Services
Oakland County Human Resources
APPROVAL OF AGENDA:
Daniel Stencil, Executive Officer
Sue Wells, Manager of P & R Operations
Jim Dunleavy, Chief -Park Ops. & Maint. - N. District
Tom Hughes, Chief -Park Ops. & Maint.- S. District
Mike Donnellon, Chief -Park Facilities Maint. & Dev.
Karen Kohn, Supervisor -Administrative Services
Jennifer Myers, Landscape Architecture II
Darryn Horvath, Intern
Aaron Stepp, User Support Specialist I
Jeff Phelps, Fiscal Services Supervisor II
Frank Russell, Human Resources Analyst III
Moved by Mr. Scott, supported by Mr. VanderVeen to approve the agenda with the following
changes:
Remove Item 8A, 8B and 8C and place on the June 4, 2014, OCPRC agenda.
AYES: Baumhart, Fisher, Kostin, Lewis, McGillivray, Nash, Scott, VanderVeen (8)
NAYS (0):
Motion carried on a voice vote.
APPROVAL OF MINUTES:
Moved by Mr. McGillivray, supported by Mr. Kostin to approve the minutes of the regular
Oakland County Parks and Recreation Commission meeting of May 7, 2014, with the following
change:
(Commission Meeting, May 21, 2014)
Under OCPRC Executive Committee Update — Off -Road Vehicle Park Update - change the first
sentence to: The Executive Committee requested and was provided preliminary information
from staff regarding the proposed Off -Road Vehicle Park including estimates for expenditures
and revenues for the development, operations and maintenance as well as insurance costs for
the proposed park.
AYES: Baumhart, Fisher, Kostin, Lewis, McGillivray, Nash, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no comments from the public.
SKYPE SESSION WITH LEON YOUNGER OF PROS CONSULTING
Leon Younger, President of PROS Consulting, participated in a Skype session with the Commission
regarding a Development Plan Request for Qualifications (RFQ) and Enterprise Management proposal
for Waterford Oaks. This process would incorporate enterprise management into the RFQ and design
process. The proposed process would include requesting design proposals from design competitors,
pay them a stipend to create a design/plan, evaluate which designer the Commission determined
prepared the best plan to meet the needs at the park and include that information within the Park Vision
and Facilities Concepts already developed in-house to design a complete master plan for the entire
Waterford Oaks Park. All of the designs submitted would then become the property of Oakland County
Parks. The process would also provide the possibility of attracting a greater pool of designers with
more unique design options. The Commission also requested if there could be a focus to include cost
recovery and sustainability within the design process.
Mr. Younger explained enterprise management is looking at all ways the parks system could operate
using earned income revenue versus taxes. This could be a combination of revenue we create or
revenue that is created by someone else, such as a land lease or facility operations on our behalf. An
example is airports, which create a land base and a runway, then sell gates, and lease land, terminals,
restaurants, and shops; all functions or services pay a rate to use the site. The parks system could
operate the same way, however Mr. Younger advised there would need to be a level of flexibility in the
design principles in order for this type of management to work within Oakland County Parks.
Staff is requesting the Commission consider selecting three designers and offer a stipend in the range
of $5,000-$15,000 each for the initial design plan. A committee consisting of staff, Commission
members, and Mr. Younger will be working together to determine the final criteria for the RFQ and the
selection of the designers.
The Commission had further discussion regarding the upfront fees and long-term fees related to the
design process, and whether this type of design process would be the best method versus the
traditional method for obtaining a designer.
The Commission requested staff do more research on other agencies that have used this method and
bring the information back to the Commission at the July 9, 2014, OCPR Commission meeting.
(Commission Meeting, May 21, 2014)
Executive Officer Update
Executive Officer Daniel Stencil informed the Commission the next OCPR Commission
meeting will be held on June 4, 2014, at 9:00 a.m. at Rose Township Municipal Offices,
located at 9080 Mason Street, Holly, MI 48442. There will be a dedication ceremony following
the Commission meeting for the Rose and Highland Oaks Trail and Park Improvements at 11:00 a.m.
OCPR Commission members are requested to wear the blue polo OCPR Commission shirts,
as photographs will be taken at the dedication ceremony.
Manager of Parks and Recreation Operations Sue Wells provided an update to the Commission on the
status of the lifeguard positions at Oakland County Parks. There was also discussion of evaluating the
possibility of not staffing lifeguards at some sites and posting those locations as "No Lifeguard on Duty
— Swim at your own risk."
ADJOURNMENT
The meeting adjourned at 11:27 a.m.
JoKriV. Scott, S6c—retary Vicky Valko, `Recording Secretary