HomeMy WebLinkAboutMinutes - 2014.02.19 - 39308Oakland County Parks and Recreation Commission Special Meeting
February 19, 2014
Chairman Fisher called the special meeting to order at 10:32 a.m. in the Commission meeting room at the
Oakland County Parks and Recreation Administration Office.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Secretary John A. Scott, A. David Baumhart III, Gregory Jamian, Robert E. Kostin,
Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, Jim Nash
COMMISSION MEMBERS ABSENT WITH NOTICE:
Vice Chairman J. David VanderVeen
ALSO PRESENT:
Parks and Recreation Daniel Stencil, Executive Officer
Sue Wells, Manager of Parks & Recreation Operations
Brittany Bird, Natural Resources Planner
Zach Crane, Architectural Engineer II
Mike Donnellon, Chief -Park Facilities Maint. & Dev.
Jim Dunleavy, Chief -Park Ops. & Maint.- N. District
Tom Hughes, Chief -Park Ops. & Maint.- S. District
Terry Fields, Chief -Recreation Programs & Services
Jennifer Myers, Architectural Engineer II
OC Fiscal Services Jeff Phelps, Supervisor II
APPROVAL OF AGENDA:
Moved by Mrs. Long, supported by Mr. Scott, to approve the agenda as submitted.
AYES: Baumhart, Fisher, Jamian, Kostin, Long, Lewis, McGillivray, Nash, Scott (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF MINUTES:
Moved by Mrs. Long, supported by Mr. Baumhart, to approve the minutes of the OCPR Regular
Commission Meeting of February 5, 2014, with the following changes:
PUBLIC COMMENTS - Change to:
Lisa McKay-Chiasson, of the Oakland County Health Department, clarified that the program reported
in the Executive Officer's Report for WIC was not a "partnership" and was not a program of the
Oakland County Parks. The Health Department received a grant, and would use the monies to
purchase park entry passes from OCPR, and OCPR would not be contributing any money to this
program.
(Special Commission Meeting, February 19, 2014)
OCPRC Executive Committee Update - Change to:
Chairman Fisher provided the following update from the January 21, 2014, Executive Committee
meeting: The Committee made suggestions that could enhance the review and efficiency of the
consideration of the possibility of the purchase of property near Highland Oaks. In addition, there
have been further discussions with Oakland Parks Foundation regarding resource support from
Oakland County Parks. The Committee has evaluated this request and also reviewed it with
Corporation Counsel. There is a very narrow opportunity to provide the support being requested.
The Commission is waiting to hear back from Oakland Parks Foundation on whether they would be
agreeable to the very limited availability of support based on statutory obligations/limitations.
AYES: Baumhart, Fisher, Jamian, Kostin, Long, Lewis, McGillivray, Nash, Scott (9)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no public comments
REGULAR AGENDA:
FY 2014 Capital Improvement Projects/Major Maintenance Projects Presentation (Focus on Scope and Cost
of Projects for 2014)
Staff prepared a presentation for the Commission in order to provide detailed information on the planning and
construction process for the remainder of the FY 2014 Capital Improvement and Major Maintenance Projects.
This included the steps necessary for each project from initial planning/budgeting, to conceptual design, and
then construction approvals, in addition to the bid procedures and coordination of efforts with OC Purchasing.
Staff also explained that by utilizing OCPR employees we experienced great cost savings, while some projects
were able to be completed well below the projected budget. Staff provided updates on the following
remaining projects for FY 2014:
• Independence Oaks Boat Launch, Accessible (MNRTF Grant)
• Addison Oaks Pavilion, Campground Recreation
• Administration Complex - Design (Office Space Study)
• Administration HVAC Replacement -Phase II
• Glen Oaks Golf Course Bridge Replacement - #13
• Glen Oaks Golf Course Irrigation System - Replacement
• Springfield Oaks Golf Course Irrigation System - Replacement
• White Lake Oaks Golf Course Irrigation System — Replacement
• Glen Oaks Golf Course Drainage Improvements
• Glen Oaks Golf Course Parking Lot, Renovation
• Glen Oaks Conference Center Parking Lot, Renovation
• Groveland Oaks Campground, Utility Improvements
• Groveland Oaks Section C Restroom — Forecasted Change Order
• Independence Oaks Playlot, Twin Chimney
• Groveland Oaks Playlot, Day Use/Beach Area
• Independence Oaks Upper Bushman Boardwalk & Trail Phase II
• Red Oaks Golf Course Storm Water Reclamation Project
(Special Commission Meeting, February 19, 2014)
• Red Oaks Parking Lot Expansion
• Springfield Oaks Mill Pond Dam Improvements - Inter -Local Agreement with Springfield Township
pending
• Springfield Oaks Horse Bldg K
• Waterford Oaks Storm Water Improvements
• Waterford Oaks Parking Lot, Central Design
• Waterford Oaks Waterpark New Water Feature Design
• Administration Natural Resources - Herpetological Study for park system natural resources
The Commission requested staff to provide additional information at a future meeting on the following items:
• Procedures for projects over $100,000
• Procedures for projects under $100,000
• Process for approvals of projects that include grant funds with and without matching funds
• Define and further explain the design cost portion of the project budgets, including what it will
be used for and how the figures are determined
In addition, the Commission asked staff to provide updates on the Capital Improvement projects on a monthly
basis — under the Consent Agenda portion of the meetings, possibly to start in April 2014.
The Commission thanked the staff for pulling all of the data together for the presentation and providing the
information on these projects for the remainder of FY 2014.
Manager of Parks and Recreation Operations Sue Wells and Executive Officer Dan Stencil advised the
Commission that the format used at this meeting for the CIP/Major Maintenance projects would be the same
format that will be used for the FY 2015 Budget process for 2015 CIP and Major Maintenance projects.
OLD BUSINESS:
There was no old business to report.
NEW BUSINESS:
There was no new business to report.
ADJOURNMENT:
Meeting adjourned at 12:20 p.m.
JgKn A. Scott, Secretary Vicky Valko, Recording Secretary