HomeMy WebLinkAboutMinutes - 2015.01.13 - 39323Oakland County Parks and Recreation Commission Meeting
January 13, 2015
Chairman Fisher called the meeting to order at 2:04 p.m. in the Commission meeting room at the
Oakland County Parks and Recreation Administration Office.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott,
A. David Baumhart III, Ronald Fowkes, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr.,
Christine Long, Gary McGillivray, Jim Nash
COMMISSION MEMBERS ABSENT WITH NOTICE:
None
ALSO PRESENT:
Parks and Recreation:
OC Corporation Counsel
OC Fiscal Services
George W. Auch Company
U of M Flint
APPROVAL OF AGENDA:
Daniel Stencil, Executive Officer
Sue Wells, Manager of Parks & Recreation Operations
Brittany Bird, Natural Resources Planner
Phil Castonia, Business Development Rep.
Mike Donnellon, Chief -Park Facilities Maint. & Dev.
Sandy Dorey, Recreation Program Supervisor
Jim Dunleavy, Chief -Park Ops. & Maint.- N. District
Terry Fields, Chief -Recreation Programs & Services
Donna Folland, Senior Planner
John Haney, Recreation Program Supervisor
Linda Hegstrom, Project Advisor
Tom Hughes, Chief -Park Ops. & Maint.- S. District
Taylor Kimball, Intern
Karen Kohn, Supervisor —Administrative Services
Stephanie Mackey, Business Development Rep.
Melissa Prowse, Business Development Rep.
Jody Hall, Asst. Corporation Counsel
Jeff Phelps, Supervisor II
Danielle Eschner
Leyla Sanker
Moved by Mr. Scott, supported by Mr. VanderVeen, to approve the agenda as submitted.
AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF MINUTES:
Moved by Mr. Kostin, supported by Mr. Lewis, to approve the minutes of the OCPR Regular
Commission Meeting of December 10, 2014, as submitted.
AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
(Commission Meeting, January 13, 2015)
PUBLIC COMMENTS:
There were no comments from the public.
ELECTION OF OFFICERS:
Moved by Mr. VanderVeen, supported by Mr. Scott, to have Chairperson Emeritus Pecky Lewis
chair the meeting for the purpose of conducting the election for OCPR Commission officers for
2015.
AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Chairman Emeritus Lewis assumed the Chair for the purpose of election of officers for 2015.
Nominations were opened for the position of Chairman, Vice Chairman and Secretary. Mr. Kostin
nominated Gerald Fisher as Chairman, J. David VanderVeen as Vice Chairman and John Scott as
Secretary. Nominations were closed.
Moved by Mr. Kostin, supported by Mr. Baumhart, to elect Gerald Fisher as Chairman,
J. David VanderVeen as Vice Chairman and John Scott as Secretary of the Oakland County
Parks and Recreation Commission for 2015.
AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
Chairman Fisher resumed the position of Chairman.
INTRODUCTION:
Business Development Representative Stephanie Mackey introduced Taylor Kimball, a new
Intern from Central Michigan University majoring in Recreation and Event Management with a
Community Emphasis and a minor in Outdoor and Environmental Education. Taylor will be
completing a 15-week internship with Oakland County Parks and Recreation providing support for
Training and Volunteer Services.
CONSENT AGENDA:
All items are considered to be routine by the OCPR Commission and will be enacted by one motion.
There will be no separate discussion of these items unless a Commission member so requests, in which
event the item will be removed from the Consent Agenda and considered in its normal sequence on the
agenda.
Moved by Mrs. Long, supported by Mr. McGillivray to approve Items 8 A-E under the
Consent Agenda as follows:
8A. Motion - Receive and file the Fiscal Services OCPR Monthly Revenue and
Expenditure Budget to Actual Report for Month Ending 11/30/14 (FM 02, FY15)
8B. Motion - Receive and file the Fiscal Services Monthly Revenue and Expenditure
Comparison Report for Month Ending 11/30/14 (FM 02, FY15)
8C. Motion - Receive and file the Fiscal Services Monthly Revenue and Expenditure
Average Comparison Report for Month Ending 11/30/14 (FM 02, FY15)
(Commission Meeting, January 13, 2015)
8D. Motion - Receive and file the Capital Improvement Projects Budget to Actual Report
& Statement of Net Position For Month Ending 11/30/14 (FM 02, FY15)
8 E. Motion - Receive and file the OCPR FY 2015 Non-CIP Projects Update
AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
REGULAR AGENDA:
Proposed 2015 OCPR Commission Meeting Dates/Meeting Schedule and Study Sessions
Moved by Mr. Scott, supported by Mr. Fowkes to approve the 2015 OCPR Commission
meeting schedule, setting the OCPR Commission monthly meeting dates as the second
Tuesday of each month at 2:00 p.m. and to set the first OCPR Commission Study
Session for Tuesday, January 27, 2015 at 10:00 a.m.
AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Annual Review of OCPR Commission Bylaws
The Commission decided to postpone consideration of this item until the OCPRC Study Session
scheduled for January 27, 2015.
Proposed 2015 Appreciation Days
Moved by Mr. McGillivray, supported by Mr. Baumhart to approve the 2015 Oakland County
Parks Appreciation Days as follows:
Veteran's Day Wednesday, November 11, 2015
Thanksgiving Day Thursday, November 26, 2015
Christmas Eve Thursday, December 24, 2015
Christmas Day Friday, December 25, 2015
New Year's Eve Thursday, December 31, 2015
In order to provide free access into the Oakland County Day Use Parks.
YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
State Grant Strategv & Mitigation Update
Supervisor of Planning Melissa Prowse provided an update on the status of the current grant
strategy and a summary of the current/funded grant projects. Staff also provided information
regarding the OCPR "conversions" of grant -funded property, how those conversions impact
OCPR's ability to receive larger grants, and a proposed strategy for mitigating any possible
conversions.
(Commission Meeting, January 13, 2015)
Barrick Oil Donation/Adaptive Services Initiative
Moved by Mr. Nash, supported by Mr. VanderVeen to adopt the following resolution to accept the
$10,000 contribution from Barrick Enterprises, Inc., for the development of OCPR recreational
opportunities for veterans with disabilities, and forward to the Oakland County Board of
Commissioners for final approval:
WHEREAS, the Oakland County Parks and Recreation Commission has been selected to receive
a $10,000 contribution from Barrick Enterprises, Inc., a local BP Branded Marketer; and
WHEREAS, the contribution will fund the Disabled Veteran's Sport Initiative, which will include the
Paralympic Experience Sports Expo, Paralympic Sports Clinic Series, and various social
opportunities for veterans with disabilities throughout the Oakland County community; and
WHEREAS, the acceptance of the Barrick Enterprises, Inc. contribution will serve as potential
matching funds to allow Oakland County Parks and Recreation to be eligible for the BP Fueling
Communities Program; and
WHEREAS, the BP Fueling Communities Program provides monetary contributions to local
organizations that are nominated by BP's Branded Marketers, such as Barrick Enterprises, Inc.,
to support the communities in which they do business; and
WHEREAS, the Fueling Communities Program gives back to local organizations that support
health, education, youth, food and housing to spread charity and goodwill.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission recommends acceptance of the $10,000 Barrick Enterprises, Inc. contribution to
assist in the development of recreational opportunities for veterans with disabilities and become
eligible for additional funding through the BP Fueling Communities Program.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission
hereby requests the Oakland County Board of Commissioners authorize and accept the $10,000
Barrick Enterprises, Inc. contribution.
YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Springfield Oaks/Mill Pond Interlocal Government Agreement
Moved by Mr. Fowkes, supported by Mr. Scott to adopt the following resolution regarding
the Springfield Oaks Davisburg Dam Interlocal Agreement, as drafted by Oakland County
Corporation Counsel and approved by the Charter Township of Springfield, and forward
to the Oakland County Board of Commissioners for final approval:
WHEREAS, the County of Oakland owns property located along Andersonville Road in
Springfield Township known as Springfield Oaks County Park; and
WHEREAS, a seven -acre portion of the property identified as the Davisburg Mill
Pond site was conveyed by Quit Claim Deed to the Charter Township of Springfield on
March 1, 1984; and
WHEREAS, the Davisburg Mill Pond site included the Mill Pond Dam, which creates the
primary east -west Davisburg Road connection; and
(Commission Meeting, January 13, 2015)
WHEREAS, Oakland County Parks and Recreation has been responsible for the required
inspection and maintenance of the dam since 2000, as required by the Michigan
Department of Natural Resources; and
WHEREAS, Parks staff, with the assistance of Oakland County Corporation Counsel and
Oakland County Property Management, verified that the County of Oakland owns the
property of the dam; however the deed language was interpreted to read that the Charter
Township of Springfield and Springfield Township Parks and Recreation are financially
obligated for the maintenance of the existing dam; and
WHEREAS, on February 23, 1984, the Oakland County Board of Commissioners
adopted Miscellaneous Resolution # 84037 stating the financial obligation for
maintenance and repair of the dam shall be split based on the frontage of the Mill Pond;
and
WHEREAS, Oakland County Board of Commissioners adopted MR #13284 on November
13, 2013 approving an Affidavit of Clarification of financial responsibility, including
maintenance and operational responsibility, to the 1984 Quit Claim Deed for the
Davisburg Mill Pond Dam at Springfield Oaks County Park; and
WHEREAS, an Inter -local Agreement between the County of Oakland and the Charter
Township of Springfield has been drafted by Oakland County Corporation Counsel,
based upon the Affidavit of Clarification; and
WHEREAS, the Inter -local Agreement was approved by the Charter Township of
Springfield Board of Trustees.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommend the Oakland County Board of Commissioners approve the
Inter -local agreement between the County of Oakland and the Charter Township of
Springfield, based upon the Affidavit of Clarification of financial responsibility, including
maintenance and operational responsibility for the Davisburg Mill Pond Dam at
Springfield Oaks County Park as drafted by Oakland County Corporation Counsel and
approved by the Charter Township of Springfield.
YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
License Agreement between Ford Motor Company Wixom Plant and Oakland County Parks
for Well Monitoring and Soil Boring
Moved by Mr. McGillivray, supported by Mrs. Long to approve the License between
Oakland County Parks and Recreation Commission and Ford Motor Company, to allow
access to the Lyon Oaks County Park property adjacent to the northern boundary of the
former Wixom Assembly Plant Property for the purpose of environmental testing,
including the performance of soil borings and the installation and sampling of
underground monitoring wells.
YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
(Commission Meeting, January 13, 2015)
CISMA Memorandum of Understanding for Invasive Species Management -Oakland County
Invasive Species Management Area (OC CISMA) Memorandum of Understanding
Moved by Mrs. Long, supported by Mr. Scott to approve the Oakland County Invasive Species
Management Area (OC CISMA) Memorandum of Understanding with Addison Township, Charter
Township of Bloomfield, Charter Township of Brandon, City of the Village of Clarkston, Charter
Township of Independence, City of Keego Harbor, Michigan Nature Association, North Oakland
Headwaters Land Conservancy, Oakland County Conservation District, Oakland County
Intermediate School District, Oakland Phragmites and Other Invasive Species Task Force,
Charter Township of Orion, The Road Commission for Oakland County, Rose Township, Charter
Township of Springfield, The Stewardship Network, Charter Township of Waterford, and Charter
Township of West Bloomfield, to be executed immediately by the Chairman or his designee.
YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Waterford Oaks Design Master Plan Competition Proposal
Moved by Mr. McGillivray, supported by Mr. Nash to approve the selection of
OHM Advisors, Russell Design, and Landscape Architects and Planners as the
participants of the Waterford Oaks Design Competition.
YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
The Commission requested staff to report back on the following items:
• Review the contract language and determine payment procedure if not one of the three
firms creates a desirable or successful plan
• How each of the three firms is compensated
• Once a final vendor is selected by the committee, bring the negotiated contract to the
OCPR Commission for final approval
Construction Project (Conceptual Approval): Red/Waterford/Groveland Concession
Remodeling Initiative
Moved by Mr. Kostin, supported by Mr. Baumhart to approve the conceptual amounts
and amend the FY 2015 CIP Budget for the Concession Remodeling Initiative for Red
Oaks, Waterford Oaks and Groveland Oaks as follows:
• Red Oaks Phase I Concession Remodeling in the amount of $131,083
• Red Oaks Phase II Concession Remodeling design engineering in the amount of
$20,000
• Waterford Oaks Phase I Concession Remodeling in the amount of $116,632
• Waterford Oaks Phase II Concession Remodeling design engineering in the amount
of $20,000
(Commission Meeting, January 13, 2015)
Groveland Oaks Phase I Concession Remodeling in the amount of $133,650
Groveland Oaks Phase II Concession Remodeling design engineering in the amount of
$20,000.
YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
Proposed 2015 Recreation Assistance Partnership Program Request (R.A.P.P.)
Moved by Mr. Baumhart, supported by Mr. McGillivray to approve the continuation of the support
for the 2015 Recreation Assistance Partnership Program (RAPP) and authorize the expenditure
of the budgeted funds in the Recreation Programs and Services Division in the total amount of
$200,000, with emphasis on programs in western Oakland County.
YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
OCPRC Sheriff Contract Amendment #2 — Law Enforcement Services
Moved by Mr. McGillivray, supported by Mr. Fowkes to approve the following resolution
approving Contract Amendment #2 with the Oakland County Sheriff's Office for Law
Enforcement Services with the Parks and Recreation Commission for 2015 at the rates
provided in the Amendment, and forward it to the Oakland County Board of
Commissioners:
WHEREAS the Oakland County Parks and Recreation Commission has contracted with the
Oakland County Sheriffs Office to provide law enforcement services for the Parks (M.R. #12318);
and
WHEREAS this Contract provided that an amendment to this Contract must be approved by a
resolution of the Oakland County Board of Commissioners and the Parks and Recreation
Commission; and
WHEREAS a proposed amendment to the contract would add upgrade (2) FTE Deputy I (no -fill)
to (2) FTE Patrol Investigators effective February 1, 2015 to December 31, 2015 leaving the
number of full-time contracted staff to four (4) ; and
WHEREAS the Sheriff has agreed to upgrade two (2) FTE Deputy I (no -fill) to Patrol Investigator
for the Parks and Recreation Commission under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission recommends the Oakland County Board of Commissioners approve Amendment #2
to the original contract for the Oakland County Sheriff's Office 2013-2015 Law Enforcement
Services Agreement with the Oakland County Parks and Recreation Commission to upgrade two
(2) FTE Deputy I (no -fill) to two (2) Patrol Investigators on February 1, 2015 to December 31,
2015.
(Commission Meeting, January 13, 2015)
BE IT FURTHER RESOLVED that two (2) GF/GP FTE Deputy I positions (01946, 02092) be
reclassified to Deputy II in the Patrol Services Division/Parks (4030616) of the Sheriff's Office for
the period February 1, 2015 to December 31, 2015.
BE IT FURTHER RESOLVED that this amendment take effect February 1, 2015.
YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
Preliminary CIP Schedule
Chief of Park Facilities Maintenance and Development Mike Donnellon presented a summary of
the OCPRC preliminary CIP schedule for FY 2015. Commissioner Long requested staff report
back on how and when the $100,000 policy for projects was established.
STAFF REPORTS:
Participation and Program Review FY 2015, Month 03
The Participation and Program Review report for December 2015 was received.
Food —Beverage -Golf Committee/Consultant Update
Chief of Business Operations Phil Castonia provided an update on the Food- Beverage -Golf projects. He
also reported that a Food and Beverage Committee meeting would be held immediately following the
OCPR Commission meeting.
Master Planning/Public Engagement Proqram Update
Senior Planner Donna Folland provided an update on the progress of OCPRC's Public Engagement
Program to date and the forecasted Public Engagement events in FY2015.
Executive Officer's Report
In addition to the items included in the Executive Officer's Report filed in the agenda, the following
information was noted:
- The promotion of Phil Castonia to the Chief of Business Operations position
- Red Oaks Clean Up Day scheduled for April 25, 2015
- Proposed Budget schedule for FY 2016-2017-2018
- Update on Park Access Permits
- Aerial Deer Census scheduled for week of January 19, 2015
- Campground Reservations open for 2015 — received record high number of reservations on the first
day with over $30,000 in revenue
- 2014 Oakland County Sheriff's Office Mounted Division Annual Report
- Registrations open for MRPA Trade Show and Conference — discounts available if registered before
January 16, 2015
OLD BUSINESS:
There was no old business to report.
(Commission Meeting, January 13, 2015)
NEW BUSINESS:
Commissioner McGillivray requested a report on the status of the Royal Oak Normandy Oaks property.
Chairman Fisher advised the Executive Committee will review this matter at their next meeting and then
place it on the February OCPR Commission agenda.
Commissioner Long advised there are seven applicants for the open Parks and Recreation
Commissioner position. The Oakland County Board of Commissioners will be reviewing the applications
and making an appointment to fill the vacancy in February or March.
ADJOURNMENT:
Meeting adjourned at 4:47 p.m.
John,A. Scott, Secretary Vicky Valko,'Recording Secretary