HomeMy WebLinkAboutMinutes - 2015.05.12 - 39329Oakland County Parks and Recreation Commission
Regular Meeting
May 12, 2015
Chairman Fisher called the meeting to order at 2:05 p.m. in the meeting room at the Red Oaks
Nature Center.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott,
A. David Baumhart III, Ronald Fowkes, Robert E. Kostin, Gary McGillivray, Jim Nash,
David Potts
COMMISSION MEMBERS ABSENT WITH NOTICE:
Christine Long
ALSO PRESENT:
Parks and Recreation
OC Corporation Counsel
OC Fiscal Services
Jaffe Raitt Heuer & Weiss Law Firm
RecoveryPark
APPROVAL OF AGENDA:
Daniel Stencil, Executive Officer
Sue Wells, Manager of Parks & Recreation Operations
Phil Castonia, Chief of Business Operations
Mike Donnellon, Chief -Park Facilities Maint. & Dev.
Sandy Dorey, Recreation Program Supervisor
Jim Dunleavy, Chief -Park Ops. & Maint.- N. District
Terry Fields, Chief-Rec. Programs & Services
Sarah Hudson, Parks Naturalist
Tom Hughes, Chief -Park Ops. & Maint.- S. District
Laurie Stasiak, Recreation Program Supervisor
Jen Myers, Architectural Engineer
Melissa Prowse, Supervisor of Planning
Shayne Skolnik, Grounds Maintenance Supervisor
Desiree Stanfield, Supervisor -Comm. & Marketing
Jody Hall, Financial Attorney - Corp. Counsel
Jeff Phelps, Parks and Rec. Fiscal Coordinator
Judith Greenstone Miller
Gary Wozniak
Moved by Mr. Kostin, supported by Mr. Fowkes to approve the agenda with the following
change:
Under Item 5 — Remove 04/29/2015 OCPRC Regular Meeting Minutes
AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
(Commission Meeting, May 12, 2015)
Page 2
APPROVAL OF MINUTES:
Moved by Mr. Scott, supported by Mr. Fowkes to approve the minutes of the
April 14, 2015 Regular OCPR Commission meeting.
AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
Executive Officer Daniel Stencil announced that former OCPR Chairperson Emeritus
Pecky D. Lewis, Jr. has been selected as a candidate for the MRPA Hall of Fame. Mr. Lewis
will be inducted into the Hall of Fame and recognized for his 33+ years of service to the Parks
and Recreation industry at a ceremony on October 1, 2015. The Commission recommended
that a resolution be presented in his honor.
In addition, it was announced that Vice Chairman David VanderVeen was re -appointed to the
Aeronautics Board and also got his first hole -in -one while golfing with his son last week.
INTRODUCTION:
Chief of Parks Operations and Maintenance — South District Tom Hughes introduced
Shayne Skolnik who was recently hired as Grounds Maintenance Supervisor at Lyon Oaks. In his
new role he will be responsible for the grounds and building maintenance operations at Lyon Oaks
Golf Course and also for the maintenance of Lyon Oaks Park, including the soccer fields, day use
park and dog park.
CONSENT AGENDA:
All items are considered to be routine by the OCPR Commission and will be enacted by one motion.
There will be no separate discussion of these items unless a Commission member so requests, in which
event the item will be removed from the Consent Agenda and considered in its normal sequence on the
agenda.
Moved by Mr. VanderVeen, supported by Mr. Nash to approve Items 9 A-1 under the
Consent Agenda as follows:
8 A. OCPR Monthlv Revenue and Expenditure Budget to Actual Report for
Month Ending 02/28/15 (FM 05, FY15)
8 B. Monthly Revenue and Expenditure Comparison Report for Month Ending
02/28/15 (FM 05, FY15)
8 C. Monthly Revenue and Expenditure Average Comparison Report for
Month Ending 02/28/15 (FM 05, FY15)
8 D. Capital Improvement Projects Budget to Actual Report & Statement of
Net Position for Month Ending 02/28/15 (FM 05, FY15)
8 E. FY 2015 CIP Schedule Update
(Commission Meeting, May 12, 2015)
Page 3
8 F. FY 2015 Non-CIP Maintenance Protects Update
8 G. FY 2015 2nd Quarter Purchasing Report
8 H. Fiscal Services 2nd Quarter Financial Forecast
81. Facilities and Maintenance - 2nd Quarter Transfer Amendment
AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
Budget Session - Pending CIP's
After staff and representatives from the Commission met with the Michigan Department of
Natural Resources on the proposed Groveland Oaks ORV facility, the Commission suggested
placing funds into the Proposed FY 2016-2018 OCPRC Operating Budget for this possible ORV
project development. The Commission will discuss this item further at the OCPRC budget study
session on May 27, 2015.
REGULAR AGENDA:
Proposed Waterford Oaks RecoveryPark License Agreement
Moved by Mr. Potts, supported by Mr. McGillivray to approve the proposed License
Agreement between RecoveryPark and Oakland County Parks and Recreation for the
use of the Waterford Oaks Greenhouse Complex, located at 1580 Scott Lake Road,
Waterford, MI 48328.
AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
FY 2015 CIP Project Approvals:
Addison Oaks - Kitchen Storage Unit - Construction Approval
Moved by Mr. Fowkes, supported by Mr. Nash to approve the construction of the walk-in
storage facility at Addison Oaks Conference Center for a total project cost of $30,256.43
as follows:
Design $1,900.00
Equipment $20,756.43
Construction $4,800.00
10% Contingency $2,800.00
Total Project Costs $30,256.43
(Commission Meeting, May 12, 2015)
Page 4
AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
FY 2015 Americans with Disabilities Act (ADA) Transition Program Budget Amendment
- Transfer of Funds from Operating Budget to CIP Budget
Moved by Mr. Baumhart, supported by Mr. Nash to approve an operating budget
amendment transferring $294,140 from Facilities and Operations FY 2015 ADA
Transition Program to "Capital Reserve/Amount Available for Capital Improvement"
account to accommodate FY 2015 ADA Transitions Projects: Capital Improvement in
the amount of $258,140 and Capital Equipment in the amount of $36,000, as follows:
Parks and Recreation Fund (#50800)
FY2015
FY2015
Amended
Budeet
FY2015
Revised
Budget
O e� rating Budget _
:Revenues:
Amendment
5060666-160666-665882 'Planned Use ofBalance
$
(4,356,359.00) $
294,140.00 $
(4,062,219.00)'
Expenses: I _
-
Building Maintenance _
_
$
1,416,454.00 $ (294,140.00) $
1,122,314.00
i5090910-160430-730198
:
$
(Illustrative Unrestricted Net Position:
Operating Reserve
$
5,750,000.00 $
$
5,750,000.00
FY2015 Capital Equipment
I ;
$
611,881.00 $
36,000.00 $
647,881.00
FY2015 Planned Use of Balance:
Depreciation _
_ _ $
-3,408,400.00 $
$
- _ 3,408,400.00
Operating Subsidy
$
947,959.00 $ (294,140.00) $
653,819.00
Total Planned Use of Fund Balance
$
4,356,359.00 $
(294,140.00)! $
4,062,219.00
Active CIP Projects -Budget
_5,336,619.00 $
$
5,336,619.00
Capital Reserve/Amount Available for Capita) Improvement and Capital Equipment
- -
$
--
6,409,269.00 $
258,140.00 $
6,667,409.00_
;Total Projects Closed in FY2015
$
5 373 028.00
$
5,373,028.00
Total Net Position - Unrestricted as of March 31, 2015 (Unaudited)
$ 27,837,156.00 $
$
27,837,156.00
AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
FY 2015 CIP Proiect Report
Mike Donnellon, Chief -Park Facilities Maintenance and Development, presented the OCPR
Commission pending FY 2015 CIP Project Report. He informed the Commission the Catalpa
(Commission Meeting, May 12, 2015)
Page 5
Recreational Fields project has been put on hold indefinitely. Staff will continue to evaluate
and prioritize this report and advise the Commission of any changes or modifications.
Moved by Mr. Scott, supported by Mr. Fowkes to receive and file the proposed
FY 2015 Capital Improvement Plan (CIP) Project Report.
AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
Recreation Programs and Services_ Presentation
Terry Fields, Chief of Recreation Programs and Services, and her staff provided an update on
the Oakland County Recreation Programs and Services programs, events and activities
provided for the residents and organizations of Oakland County.
Communications and Marketing Presentation
Supervisor of Communications and Marketing Desiree Stanfield made a presentation on
the status of the OCPR Communications and Marketing efforts. In addition, she
informed the Commission about the possible future collaborative marketing and
promotion efforts with other Oakland County departments, which will allow OCPR and
other County departments to pool their resources in order to provide a broader scope of
marketing.
Resolution Proclaiming July 2015 as National Recreation and Parks Month
Moved by Mr. VanderVeen, supported by Mr. Kostin to adopt the following resolution
in support of proclaiming July 2015 as National Recreation and Parks Month, and
forward it to the Oakland County Board of Commissioners for final approval:
RECOGNIZING JULY 2015 AS NATIONAL RECREATION AND PARKS MONTH
WHEREAS the Oakland County Parks and Recreation Commission's mission is to
provide all residents of Oakland County with recreational, leisure, and learning
experiences, parks, open spaces, and facilities, resulting in a comprehensive county park
system that enhances quality of life; and
WHEREAS parks, recreation activities, and leisure experiences provide opportunities for
young people to live, grow, and develop into contributing members of society; and
WHEREAS parks and recreation creates lifelines and continued life experiences for older
members of our community; and
WHEREAS parks and recreation generates opportunities for people to come together
and experience a sense of community through fun recreational pursuits; and
WHEREAS parks and recreation agencies provide outlets for physical activities,
socialization, and stress -reducing experiences; and
(Commission Meeting, May 12, 2015)
Page 6
WHEREAS parks, playgrounds, nature trails, open spaces, community and cultural
centers, and historic sites make communities attractive and desirable places to live, work,
play, and visit, in a manner that contributes to our ongoing economic vitality; and
WHEREAS parks, greenways, and open spaces provide a welcome respite from our fast -
paced, high-tech lifestyles while simultaneously protecting and preserving our natural
environment; and
WHEREAS parks and recreation agencies touch the lives of individuals, families, groups,
and the entire community, which positively impacts upon the social, economic, health,
and environmental quality of our community.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission proclaims July 2015 as Recreation and Parks Month and encourages all
citizens to celebrate healthy, active lifestyles by participating in their choice of recreation
and park activities.
AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
CIP Forecast
As a result of the discussion at the April 29, 2015, Commission meeting, staff prepared a
report for OCPR Capital Improvement Projects forecasted for the OCPR Parks and Facilities
for FY 2016-2025. This report could be a tool for Commission use to prioritize future
projects and reinvestment back into the parks system. This report will be discussed further
at the OCPR Commission Budget Study Session on May 27, 2015, in order to prioritize each
of the projects.
STAFF REPORTS:
Executive Officer Report
In addition to the items included in the Executive Officer's Report filed in the agenda, the following
information was noted:
• Dedication ceremony for Red Oaks Trail immediately following the Commission Meeting
• June 16 OCPRC meeting will be at 9:00 a.m.
• Update on Special Park Districts Forum events planned for June 8-12, 2015
• Proposed policy for Temporary Use Permits
• Katherine's Catering's use of facilities in order to schedule bookings for 2016
• Red Oaks Nature Center Clean up with volunteers was a great success
• MRPA Community Service awards will be presented at the June 16, 2015 OCPRC meeting
• Construction at Sashabaw and 1-75; proactive marketing and news releases to inform residents
the best way to get to Independence Oaks
• Thank you to Red Oaks Park staff for efforts on the Red Oaks Trail dedication ceremony
• If Commissioners are interested in attending the Special Park Districts Forum be sure to contact
the Executive Office so reservations can be made. Special Park Districts Forum scheduled for
June 8-12, 2015
• June 16, 2014 OCPR Commission meeting will be at 9:00 a.m. NOT 2:00 p.m.
(Commission Meeting, May 12, 2015)
Page 7
Chairman Fisher suggested removing Mr. Lewis from the OCPRC Committee listing and to add the ORV
Committee including Commissioners Fisher, Kostin and Fowkes to the ORV Committee.
Participation and Program Review FY 2015, Month 07
The Participation and Program Review report for April 2015 was received.
Food -Beverage Update
There was no additional information to provide on this topic.
Executive Committee Update
Chairman Fisher advised there was a Marketing Committee meeting before the Commission
meeting and all is going in the right direction. The Committee plans to present a Request for
Proposal (RFP) for Marketing and Branding to the Commission for approval at the May 27,
2015 OCPRC meeting. This will also include evaluation of the OCPR website - Destination
Oakland Website.
OLD BUSINESS:
There was no old business to report.
NEW BUSINESS:
Commissioner Nash advised that on June 13, 2015, the Water Resources Commissioner will
hold the second annual Art Fish Fun Festival in Beaudette Park in Pontiac.
ADJOURNMENT:
Meeting adiourniad,at 3:40 p.m.
JobKA. Scott, Secretary Vicky Valko71 Recording Secretary