HomeMy WebLinkAboutMinutes - 2017.09.06 - 39351 Oakland County Parks and Recreation Commission
Regular Meeting
September 6, 2017
Chairman Fisher called the meeting to order at 1:06 p.m. in the Oakland County Parks and Recreation
Commission Administration Building Commission Meeting Room.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Executive Committee Member
Gary McGillivray, A. David Baumhart III, Hugh D. Crawford, Robert E. Kostin, Christine Long,
David Potts, Water Resources Representative Anne Vaara
COMMISSION MEMBERS ABSENT WITH NOTICE:
Secretary Ron Fowkes
ALSO PRESENT:
Parks and Recreation Daniel Stencil, Executive Officer
Sue Wells, Manager of Parks and Recreation Operations
Brandy Boyd, Chief-Recreation Programs & Services
Phil Castonia, Chief-Business Operations
Zach Crane, Architectural Engineer II
Jim Dunleavy, Chief-Park Operations & Maint.-N. District
Mike Donnellon, Chief-Park Facilities Maint. & Dev.
Colin Gibbs, Maintenance Supervisor II
Tom Hughes, Chief-Park Operations & Maint.-S. District
Jen Myers, Architectural Engineer III
Melissa Prowse, Supervisor of Planning
Desiree Stanfield, Supervisor- Communications & Marketing
OC Corporation Counsel Jody Hall, Financial Attorney
OC Purchasing Andy Krumwiede, Buyer II
OC Auditing Pam Weipert, Compliance Officer
OC Human Resources Sara Kohn, Human Resources Analyst II
Oakland County Historical Comm. Rich Stamps
Groveland Township Robert DePalma, Township Supervisor
Neil Sheridan, Planning Commission Member
Oakland County Resident Barry Bass, Owner of Bedrock Express
Oakland County Resident Sam Moraco, MLC Building Co.
Clarkston School District Dr. Rod Rock, Superintendent
APPROVAL OF AGENDA:
Moved by Mr. McGillivray, supported by Mr. Crawford to approve the agenda as
submitted.
AYES: Baumhart, Crawford, Fisher, Kostin, McGillivray, Potts, Vaara, VanderVeen (8)
NAYS: (0)
Motion carried on a unanimous voice vote.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Baumhart to approve the minutes of the OCPR
Commission Regular Meeting of August 2, 2017, and the OCPR Special Meeting of August 15,
2017 as submitted.
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AYES: Baumhart, Crawford, Fisher, Kostin, McGillivray, Potts, Vaara, VanderVeen (8)
NAYS: (0)
Motion carried on a unanimous voice vote.
PUBLIC COMMENTS:
Rich Stamps
Mr. Rich Stamps thanked the Commission for providing the opportunity for the Historical Commission to
provide input on some of the OCPR activities. He also reminded the Commission Oakland County’s
Bicentennial will be in 2020. The Oakland County Board of Commissioners formed a discovery
committee to make preparations and identify ways to celebrate the Bicentennial. Mr. Stamps indicated he
hoped that OCPR can partner with the County on some of the events such as parades, floats and other
activities. In addition, he requested the Commission to put some historical resources in the OCPR 5-year
plan. He also stated the Historical Commission again is inquiring if there is a way to preserve the Bailey
House and the Ernst Barn.
Robert DePalma
Groveland Township Supervisor Robert DePalma thanked the Commission for the support on the
proposed ORV facility. He has been advised that the Michigan Department of Natural Resources closed
on two properties for the proposed park. Representatives from the Township and the OC Economic
Development have been promoting the concept of the Dixie Byway and have the proposed ORV Park as
a focal point of the plan
Mr. DePalma mentioned that additional work will be necessary on the access road to the proposed facility
and also advised a light at the intersection might help manage the traffic to the proposed facility and
surrounding businesses.
Chairman Fisher suggested that a meeting be set for all the necessary parties in an effort to work out the
traffic and access challenges. He also requested staff prepare a few plans/maps to highlight the areas of
concern regarding access and surrounding traffic.
LC Scramlin
Oakland County 4H Fair Association General Manager LC Scramlin thanked the Commission for all the
support on the Michigan State Fair this year. Mr. Scramlin currently serves on the Michigan State Fair
Executive Committee and he advised this year’s fair was a great success. He will report back to the
Commission when he receives the final numbers for 2017.
Mr. Scramlin also thanked the Commission for all the dedication and help with the 2017 Oakland County
4H Fair. The 2017 Oakland County 4H Fair set an all-time record with over 106,452 in attendance during
the 10-day event. He advised the collaboration efforts between the Oakland County 4H Fair Association
and Oakland County Parks and Recreation staff are really appreciated.
CONSENT AGENDA:
Moved by Mr. Crawford, supported by Mr. Kostin to approve Items 7A through 7V under Consent
Agenda, as follows:
A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month
Ending 07/31/17 (FM 10, FY17)
B. Monthly Revenue and Expenditure Comparison Report for Month Ending
07/31/17 (FM 10, FY17)
C. Monthly Revenue and Expenditure Report by Line Item for Month Ending
07/31/17 (FM 10, FY17)
D. Monthly Capital Equipment Report for Month Ending 07/31/17 (FM 10, FY17)
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E. Monthly Revenue and Expenditure Average Comparison Report for Month Ending
07/31/17 (FM 10, FY17)
F. Capital Improvement Projects Budget to Actual Report & Statement of Net Position
For Month Ending 07/31/17 (FM 10, FY17)
G. FY 2017 CIP/Maintenance Program Schedule Update
H. FY 2017 Maintenance Program Budget Report Update
I. Monthly Purchasing Reports for Month Ending 06/30/17 (FM 09, FY17)
J. Monthly Food & Beverage Vendor Sales Reports 06/30/17 (FM 09, FY17)
1. Katherine's
2. MMD
3. Fuller Oak Management
K. FY 2017 CIP Project Approvals:
1. Facilities Maintenance Wood Shop Ventilation System Replacement
($30,000) (Construction Approval)
2. Groveland Oaks Yurt #2 ($55,000) (Construction Approval)
3. Independence Oaks Twin Chimney ADA Site Improvements Phase II -
(Conceptual Approval)
L. Fiscal Services FY2017 Third Quarter Financial Forecast
M. FY 2017 Budget Amendment - Capital to Operating - Flooring for Wint Nature Center
N. FY 2017 Budget Amendment - IO Boathouse Window/Door Replacement Project
O. Unrestricted Net Position Actual/Forecast and Amount of Unrestricted Net Position
Above Policy Requirement
P. FY2017 3rd Quarter Facilities Maintenance Amendment
Q. FY 2017 3rd Quarter Contributions Report
R. FY 2017 3rd Quarter Sponsorship Report
S. FY 2017 3rd Quarter Temporary Use Permit Revenue Report
T. FY 2017 3rd Quarter Uncollectible Debt Write-Off
U. Proposed Facility/Property Use Agreement with Alcohol Sales - SCAMP Edible WOW
Event on October 20, 2017 at Oakland County Farmer's Market
V. Proposed Budget Amendment - Oakland Urban Growers Leases
AYES: Baumhart, Crawford, Fisher, Kostin, Long, McGillivray, Potts, Vaara, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Chairman Fisher advised that the fountain at Addison Oaks would be discussed at the September
Executive Committee meeting and would also be on the October 4, 2017, OCPR Commission meeting
agenda.
Report on Bailey House Demolition
Due the number of people attending the meeting for this matter, Chairman Fisher moved this item up on
the agenda so they would not have wait until the end of the meeting to hear the discussion on this topic.
Staff advised they have had several discussions regarding the Bailey House and possible educational
opportunities in collaboration with Clarkston Schools. It has been suggested that the deconstruction,
relocation and rehabilitation of this house could provide an opportunity for students in the Clarkston
School District to learn technical and building trade skills.
Executive Officer Daniel Stencil informed the Commission a surrounding property owner indicated a
preliminary interest in relocating the house to his property in order to have the structure preserved. Staff
is currently working with Independence Township officials to determine what would be necessary in order
to relocate the house to this property. In addition, staff has received several comments requesting that
the house be preserved as a historical structure.
Following a question from the Commission, staff advised the Sashabaw Pathway could be rerouted
around the house, depending on what happens with the structure, the proposed kiosk and the resting
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area. In addition, the Commission requested staff to prepare a report to determine the cost of securing
the house to protect it against inclement weather.
Moved by Mr. McGillivray, supported by Mr. Crawford to postpone the demolition of the Bailey
House; work the Sashabaw Safety Path around the house; secure the house to protect it against
inclement weather; and direct staff to report back on the status of the Bailey House at the October
OCPR Commission meetings.
AYES: Baumhart, Crawford, Fisher, Kostin, Long, McGillivray, Potts, Vaara, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
REGULAR AGENDA:
FY 2018-2020 OCPR Commission Budget Approval
Moved by Mrs. Long, supported by Mr. Potts to approve the Fiscal Year 2018-2020 Oakland
County Parks and Recreation Proposed Operating Budget and adopt the following Fiscal Year
2018 General Appropriations Act resolution balancing total appropriations with available
resources of $26,455,766; and
Approve FY 2018 Proposed Capital Equipment Plan budget at $445,000; and
Approve the FY2018 Capital Improvement budget of $2,250,000.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
FISCAL YEAR 2018 BUDGET GENERAL APPROPRIATIONS ACT
WHEREAS in accordance with the provisions of Public Act 261 of 1965, the County and Regional
Parks Act, and Public Act 621 of 1978 (as amended), the Uniform Budgeting and Accounting Act
for Local Government, and the By-Laws of the Oakland County Parks and Recreation
Commission approved January 12, 2011, it is the responsibility of the Oakland County Parks and
Recreation Commission to amend and adopt the annual Oakland County Parks and Recreation
Commission Budget; and
WHEREAS, the Parks and Recreation Executive Officer received budget requests from all Parks
and Recreation Budget Units, and the Parks and Recreation Executive Officer and his staff has
prepared and submitted in detail the Parks and Recreation Executive Officer’s Fiscal Year 2018
Budget Recommendation to the Oakland County Parks and Recreation Commission; and
WHEREAS, the Oakland County Parks and Recreation Commission has reviewed in detail the
Parks and Recreation Executive Officer’s Fiscal Year 2018 Budget Recommendation as shown
on Schedules A, B, C, D, E, F, and G, hereby annexed and made part of the General
Appropriations Act for Fiscal Year 2018; and
WHEREAS supplemental summaries and data contained herein are for informational purposes
only, and are not part of the General Appropriations Act for Fiscal Year 2018.
NOW THEREFORE BE IT RESOLVED the Oakland County Parks and Recreation Commission,
after due deliberation, does hereby amend and adopt the Fiscal Year 2018 General
Appropriations Act balancing total appropriations with available resources at $26,455,766.
BE IT FURTHER RESOLVED that as stated in the Commission By-Laws, appropriations
accumulated within the department will be deemed maximum authorization to incur expenditures.
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The Parks and Recreation Executive Officer or his designated Fiscal Officer shall exercise
supervision and control of all budgeted expenditures with each Budget Unit, and at no time shall
the expenditures exceed the total appropriation for the department as originally amended or
adopted by the Oakland County Parks and Recreation Commission.
AYES: Baumhart, Crawford, Fisher, Kostin, Long, McGillivray, Potts, Vaara, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
FY 2018-2022 Proposed Capital Improvement Program and Maintenance Management Plan Project List -
General Approval
Staff presented the proposed FY 2018 Capital Improvement and Enhancement Projects and the FY 2018
Maintenance Management and Enhancement Projects as follows:
FY2018 Capital Improvement Projects:
FY 2018 ENHANCEMENT Capital Improvement Projects:
Park/
Cost
Center
FY 2018 ENHANCEMENT Project Name
FY 2018
Amount
ADD *Adams Lake Beach and Picnic Improvements $100,000
CAT *Perimeter Pathway $136,000
CAT *Sports Field Grading and Irrigation $200,000
ORN *Dog Swim Dock Replacement $30,000
RDP *Nature Center Exhibit Remodeling $18,000
RWP *Family Restrooms $50,000
WWP *Family Restrooms $60,000
Subtotal – FY 2018 Enhancement CIP $594,000
FY 2018 Capital Improvements Projects:
Park/
Cost
Center
FY 2018 Project Name
FY2018
Amount
ADD Adams Lake Playground Replacement $75,000
ADD Section C Restroom Water Heater Replacement $12,000
CAT Electrical Pedestals $6,000
GLC Conference Center - HVAC Replacement $25,500
GLC/GLG Parking Lot Renovation
GLC: Phase I of II Utility Improvements $96,000
GLG: Phase I of II Utility Improvements $96,000
GLC: Phase II of III Asphalt Paving (West) $226,780
GLG: Phase II of III Asphalt Paving (West) $113,220
GRV Utility Upgrade Fiber Optic $50,000
IND Sensory Garden Pond Replacement $5,000
RDG Maintenance Building Tube Heater Replacement $14,500
RDP Nature Center HVAC Replacement $75,000
RWP River Ride ADA Entrance Railing $15,000
SAC Barn Siding Replacement $25,000
SAC Ellis Barn ADA Vertical Lift $140,000
SAC Greenhouse Canvas Roof $25,000
SAC Water Tower Improvements Phase II of II
$300,000
SAC Water Tower Logo $25,000
SPC/SPG Clubhouse Renovation
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SPC: Phase I TBD $40,000
SPG: Phase I TBD $40,000
SPC/SPG Clubhouse Water Heater Replacement
SPC allocation $7,500
SPG allocation $7,500
SPG Irrigation System Replacement Phase II of II Front
$60,000
WTR Residence Boiler Replacement $9,600
ADM ADA Transition Program $10,000
Contingency $400
Subtotal - FY 2018 CIP Projects $1,499,600
GRAND TOTAL:
Combined FY 2018 CIP ENHANCEMENT + FY 2018 CIP $2,094,000
FY2018 Maintenance Projects:
FY 2018 ENHANCEMENT Maintenance Projects:
Park/
Cost
Center
FY 2018 Project Name
FY2018
Amount
ACC *Addison Oaks Conference Center Stucco Repair $10,000
CAT *Catalpa Oaks Pavilion Landscape Improvements $10,000
GLC *Glen Oaks Clubhouse Exterior Stone Repair $10,000
RWP *Red Oaks Wave Pool Resurfacing $168,000
FM *Park System-Wide Trail Enhancement Projects $202,000
Subtotal – FY 2018 ENHANCEMENT Maintenance Projects $400,000
FY 2018 Maintenance Projects:
Park/
Cost
Center
Park / Project Name
FY2018
Amount
ACC Addison Conference Center Stucco Repair $10,000
ADD Buhl Lake Dam Structural Inspection $5,000
ADD Buhl Lake Pedestrian Bridge Structural Inspection $2,500
ADD Cabin 5 HVAC Replacement $1,000
GLC Glen Oaks Clubhouse Exterior Stone Repair $10,000
GLC Clubhouse Window and Door Replacements $20,000
GRV Groveland Cottage Island Bridge Inspection $2,500
GRV Main 1 Bridge Inspection $2,500
GRV Main 2 Bridge Inspection $2,500
GRV Matthews Island Bridge Inspection $2,500
GRV Septic Field Inspection $5,000
IND Independence Oaks Asphalt Crack Sealing $4,000
RWP Red Oaks Filter Sand Replacement $30,000
RWP Water Slide Structure Painting and Rust Repair
$160,000
WWP Waterford Oaks Kiddie Play Structure Painting $40,000
ADM ADA Maintenance Program $10,000
ADM ARC Flash Compliance Program Phase III of V $40,000
ADM Concrete Maintenance Program $20,000
ADM Signage Replacement Program $20,000
FM NR Disease Management $15,000
FM NR Environmental Permitting and Certifications $2,500
FM NR Invasive Species Control Aquatics $20,000
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FM NR Invasive Species Control Herbaceous $71,000
FM NR Invasive Species Control Woody Plants $81,000
FM NR Natural Area Restoration $83,000
FM NR Storm Sewer Maintenance Program $20,000
FM NR Tree Planting Program $29,500
FM NR Tree Removal Program $50,000
FM NR Wildlife Management Program $7,000
Subtotal - FY 2018 Maintenance Projects $ 766,500
GRAND TOTAL:
Combined FY 2018 Maintenance ENHANCEMENT
+ FY 2018 Maintenance $1,166,500
Moved by Mr. McGillivray supported by Mr. Crawford to approve the projects for the FY 2018-
2022 Capital Improvement Enhancement Projects of $594,000 and Capital Improvement Projects
of $1,499,600, for a total of $2,094,000; and FY 2018-2022 Maintenance Management
Enhancement Projects of $400,000 and Maintenance Management Projects of $766,500 for a
total of $1,166,500 as listed above.
AYES: Baumhart, Crawford, Kostin, Long, McGillivray, Potts, Vaara, VanderVeen (8)
NAYS: Fisher (1)
Motion carried on a voice vote.
Chairman Fisher requested staff provide additional information at the October meeting regarding the Total
Unrestricted Net Position as it relates to the projects presented above.
FY 2017 CIP Project Construction Approval:
1. FY2017 Walk In Freezer/Refrigerator (Construction Approval)
Waterford Oaks Wave Pool Concession ($45,000) .
Moved by Mr. Crawford, supported by Mrs. Long to proceed with the construction of the walk-in
freezers and refrigerator at Waterford Oaks; award a contract to Great Lakes Hotel Supply
Company of Southfield, MI in the amount of $23,000; total project costs are $44,730 as follows:
Item Waterford
Freezers and Refrigerator $23,000
Electrical design $ 2,100
Electrical installation $ 8,000
Concrete $ 9,000
Permitting $ 500
Project Contingency 5% $ 2,130
Total project costs $44,730
AYES: Baumhart, Crawford, Fisher, Kostin, Long, McGillivray, Potts, Vaara, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
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Independence Oaks Safety Path Construction License - International Transmission Company (ITC)
Moved by Mr. Kostin, supported by Mr. VanderVeen to approve a temporary construction license
for Parcel No. 08-03-201-005, ITC Holdings Corporation, to permit the construction of the
Independence Oaks Safety Path by Oakland County Parks and Recreation Commission.
AYES: Baumhart, Crawford, Fisher, Kostin, Long, McGillivray, Potts, Vaara, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Proposed Purchase of Addison Oaks Park Radio Repeater - Capital Equipment
Moved by Mr. McGillivray, supported by Mr. Baumhart to purchase a park radio repeater for
Addison Oaks from ComSource Inc. for the amount of $6,312.95 utilizing funds taken from
Unrestricted Net Position. Amend the Net Position – Unrestricted Amount Available for Capital
Improvement and Capital Equipment budget as follows:
Amount Available for Capital Improvement and Capital Equipment $13,387,274 (*)
Park Radio Repeater Amendment ($6,313)
Revised Available for Capital Improvement and Capital Equipment $13,380,961
(*) As of 7/27/2017. Amount will be revised when fiscal month 10 (July) is closed. Revisions will also reflect September
agenda items and will be presented separately at the September 6, 2016 Parks and Recreation Commission meeting.
FY2017 Capital Equipment Budget $356,508 (*)
Park Radio Repeater Amendment 6,313
Revised FY2017 Capital Equipment Budget $362,821
(*) As of 6/30/2017, p.17-18 of the August 2, 2017 Parks and Recreation Commission agenda packet. Amount will be
revised when fiscal month 10 (July) is closed. Revisions will also reflect September agenda items and will be presented
separately at the September 6, 2016 Parks and Recreation Commission meeting.
AYES: Baumhart, Crawford, Fisher, Kostin, Long, McGillivray, Potts, Vaara, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Pending Capital Improvement Project Report
Chief of Park Facilities Maintenance and Development Mike Donnellon submitted a listing of the Pending
FY 2017 OCPRC Capital Improvement Projects with updated pictures.
Chairman Fisher requested staff provide a report identifying the OCPR staff that has been working on the
park projects, so the Commission could have an opportunity to thank staff for all their dedication and hard
work.
Moved by Mr. Crawford, supported by Mr. Kostin to receive and file the Pending Capital
Improvement Project Report.
AYES: Baumhart, Crawford, Fisher, Kostin, Long, McGillivray, Potts, Vaara, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
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Request for Approval for a PTNE Auditor II Position - Reimbursement
Staff requested the OCPR Commission approve and recommend an Auditor 2 position to the Board of
Commissioners for a 1,000 hour PTNE position. This position would report to the OC Compliance and
Auditing Office and would be assigned to audit OCPR operations and contracts.
Move to Mr. Crawford, supported by Mr. Baumhart to adopt the following resolution approving the
1,000 hour PTNE Auditor II Position with Oakland County Auditing to perform audits of the
Oakland County Parks and Recreation financial activity, and forward it to the Oakland County
Board of Commissioners for final approval:
DEDICATED AUDITING SUPPORT POSITION CREATION
WHEREAS the Oakland County Parks & Recreation Department has one hundred and ten (110)
Part-Time Non-Eligible (PTNE) and Seasonal employees and ten (10) who operate ninety (90)
point of sales (POS) systems throughout the park system; and
WHEREAS in 2016 there were $9.951 million in sales and receipts that are recorded through this
POS and other cash handling operations; and
WHEREAS the Parks & Recreation and the Compliance Offices have identified a need to
establish a dedicated auditing position to conduct audits and make recommendations to improve
Parks & Recreation’s operations; and
WHEREAS audit topics may include, but are not limited to, revenues and other financial
transactions, contract and grant compliance, accounting systems reporting and controls,
compliance with laws, regulations, and policies, and the effectiveness and efficiency of
operations; and
WHEREAS it is requested by Parks & Recreation to create one (1) Proprietary Funded (PR)
PTNE 1,000 hours per year Auditor II position to recommend improvements within Park &
Recreation’s operations; and
WHEREAS to maintain the independence of the audit process and results, this position would be
created in, and report to, the Compliance Offices, Auditing Unit (unit #1010205) directly; and
WHEREAS funding from the Parks & Recreation Planned Use of Balance account would cover
the personnel and operating costs of the position; and
WHEREAS Oakland County Parks and Recreation Commission staff recommends creating one
(1) Proprietary Funded (PR) PTNE 1,000 hours per year Auditor II position which would report to,
the Compliance Offices, Auditing Unit (unit #1010205) directly and recommend improvements
within Park & Recreation’s operations.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission recommends the Board of Commissioners approve to create one (1) PR funded
Part-Time Non-Eligible 1,000 hours per year Auditor II position within the Compliance Offices,
Auditing Unit (#1010205) directly and recommend improvements within Park & Recreation’s
operations.
YES: Baumhart, Crawford, Fisher, Kostin, Long, McGillivray, Potts, Vaara, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
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Addison Oaks Cell Tower [Michigan Natural Resources Trust Fund Grant (MNRTF)] Trust Fund
Conversion - Request to Authorize 30-Day Public Comment and Schedule a Public Hearing
Moved by Mr. Kostin, supported by Mr. Potts to authorize the 30-day public comment period for
the Michigan Natural Resources Trust Fund conversion of 0.29 acres at Addison Oaks County
Park, and to set a public hearing in November.
YES: Baumhart, Crawford, Fisher, Kostin, Long, McGillivray, Potts, Vaara, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Release of Request for Proposal (RFP) for Proposed Food and Beverage Operations at Springfield Oaks
Golf Course
Staff advised the vendor providing food and beverage services at Springfield Oaks Golf Course will not be
renewing their contract and would be done at the end of the year. As a result, staff is requesting the
Commission approve the release of a Request for Proposal (RFP) for Food and Beverage Operations at
Springfield Oaks Golf Course. In addition, staff will simultaneously work with OC Human Resources to
investigate the necessary steps for staffing in case we have to self-operate the facility. If approved, staff
will bring the results back to the Commission and evaluate the findings with the Food and Beverage
Committee.
Moved by Mr. Potts, supported by Ms. Vaara to approve the release of the RFP for Proposed
Food and Beverage Operations at Springfield Oaks Golf Course, as presented. The Commission
directed staff to report back on the status of this proposal.
YES: Baumhart, Crawford, Fisher, Long, McGillivray, Potts, Vaara, VanderVeen (8)
NAYS: (0)
Motion carried on a unanimous voice vote.
REPORTS:
Executive Officer Report
In addition to the items included in the Executive Officer’s Report filed in the agenda packet, Executive
Officer Daniel Stencil provided an update on the following items:
• The October 4, 2017 OCPRC meeting will be held at the 1:00 pm at the OCPR
Administration Building; the next Executive Committee meeting will be held on
September 19, 2017 at 2:00 pm
• Key Initiatives – This listing will only include items in the last 6 months
• The Independence Oaks Wint Nature Center renovations have begun. A Commission
meeting will be scheduled at the Nature Center in the spring after the renovations have
been completed, so the Commission can view the improvements.
• Update on County-wide business and resident surveys
• Proposed Trail Enhancement Projects will be started the first part of next year.
Recommended projects are at Independence Oaks, Orion Oaks and Groveland Oaks.
• List of OCPR 50-Year old building assets. Need to compare against the previous list the
Commission received. The current plan is to evaluate/address each structure as they
come along.
• Update on status of Davisburg Mill Pond Dam
• Update on proposal with Lyons Club on the Ellis Barn Lift
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Participation and Program Review FY 2017, Month 11
The Participation and Program Review report as presented by Chief of Park Operations and Maintenance–
South District Tom Hughes, Chief of Park Operations and Maintenance–North District Jim Dunleavy and Chief
of Recreation Programs and Services Brandy Boyd was received.
Fiscal Sustainability Work Group
Manager of Parks and Recreation Operations Sue Wells provided an update on Fiscal Sustainability,
Financial Activity Monthly Comparison. She advised the revenue numbers at the Campgrounds are up,
but the revenues are down at the Waterparks, primarily due to the weather and also the short school
summer session.
The workgroup focused on Red Oaks Golf course operations, possible future changes and repurposing.
In addition, the workgroup is evaluating all the Capital Improvement and Major Maintenance projects for
the facility and determining if we should wait on them until a final decision is made on the future of the
site. They are also evaluating the cost recovery of the site. Staff will compile the data at the end of
September and report back in November or December with their recommendations.
Staff also provided an update on the renovations at the Independence Oaks Nature Center renovations
Staff is removing the old exhibits, installing the new exhibits and installing the carpet.
Chairman Fisher requested staff add verbiage to the existing Nature Center sign at the T-intersection on
the park entrance drive, promoting the possible rental opportunities of the Nature Center, to inform the
public of the new opportunities at the building.
Report on Lyon Oaks Proposed Modular Trailer Improvements
Discussion on this item will be postponed until the October 4, 2017, OCPR Commission meeting.
Executive Committee Update
Chairman Fisher reported the items discussed at the last Executive Committee meeting have already
been discussed earlier in this meeting. He also advised the fountain at Addison Oaks Conference Center
will be discussed at the September Executive Committee Meeting.
OLD BUSINESS
There was no old business to address.
NEW BUSINESS
There was no new business to report.
ADJOURNMENT:
Meeting adjourned at 3:07 p.m.
Ron Fowkes, Secretary Vicky Valko, Recording Secretary
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