HomeMy WebLinkAboutMinutes - 2017.06.07 - 39359 Oakland County Parks and Recreation Commission
Regular Meeting
June 7, 2017
Chairman Fisher called the meeting to order at 1:07 p.m. in the Commission meeting room at the Oakland
County Parks and Recreation Administration Office.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary Ronald Fowkes, Executive
Committee Member Gary McGillivray, A. David Baumhart III, Hugh D. Crawford, Robert E. Kostin,
Christine Long, Jim Nash
COMMISSION MEMBERS ABSENT WITH NOTICE:
David Potts
ALSO PRESENT:
Parks and Recreation Daniel Stencil, Executive Officer
Sue Wells, Manager of Parks and Recreation Operations
Brittany Bird, Natural Resources
Brandy Boyd, Chief-Recreation Programs & Services
Zach Crane, Architectural Engineer II
Jim Dunleavy, Chief-Park Operations & Maint.-N. District
Mike Donnellon, Chief-Park Facilities Maint. & Dev.
Donna Folland, Senior Planner
Tom Hughes, Chief-Park Operations & Maint.-S. District
Stephanie Mackey, Business Development Rep.
Melissa Prowse, Supervisor of Planning
OC Fiscal Services Jeff Phelps, Parks and Recreation Fiscal Services Coordinator
Oakland County Human Resources Jennifer Russell, Human Resources Analyst II
Oakland County Purchasing Andy Krumwiede, Buyer II
Oakland County Historical Commission Melissa Luginski
Rich Stamps
Jim Craft
Oakland County Resident(s) Maggie & Sam Moraco
Charter Township of Independence David McKee
Kevin Daniels
Waterford Charter Township Sue Camilleri, Township Clerk
APPROVAL OF AGENDA:
Moved by Mr. Crawford, supported by Mr. VanderVeen to approve the agenda as submitted.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Nash, VanderVeen (8)
NAYS: (0)
Motion carried on a unanimous voice vote.
APPROVAL OF MINUTES:
Moved by Mr. Fowkes, supported by Mr. McGillivray to approve the minutes of the OCPR
Commission Regular Meeting of May 3, 2017, as submitted.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Nash, VanderVeen (8)
NAYS: (0)
Motion carried on a unanimous voice vote.
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PUBLIC COMMENTS:
Waterford Township Clerk Sue Camilleri requested authorization to use the Waterford Oaks Activity
Center as an election polling place for the Waterford elections. It was determined this item would be
discussed at the time it appeared on the agenda.
Melissa Luginski, of the Oakland County Historical Commission, was present to discuss the proposed
Independence Oaks - Sashabaw Road Safety Path in front of Independence Oaks County Park and the
impact on the Bailey House that is currently in the proposed pathway for the safety path. Further
discussion on this matter will be discussed later in the meeting as it appeared on the agenda.
Executive Officer Daniel Stencil advised the July 12, 2017 OCPR Commission meeting will be held at
Springfield Oaks Activity Center, which will be held during the week of the Oakland County Fair. Oakland
County Fair Manager LC Scramlin has extended an invitation for lunch and a tour for OCPR Commission
members just prior to the meeting.
RECOGNITION:
Chairman Fisher announced that Vice Chairman J. David VanderVeen was recently inducted into the
Michigan Aviation Hall of Fame. The Michigan Aviation Hall of Fame recognizes individuals who have
made significant contributions to aviation. He also noted that Mr. VanderVeen is the longest serving,
accredited airport executive in the United States. The Commission congratulated Mr. VanderVeen on this
very prestigious honor and recognition.
CONSENT AGENDA:
Moved by Mr. Nash, supported by Mr. McGillivray to approve Items 8A through 8O under
Consent Agenda, as follows:
A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for
Month Ending 04/30/17 (FM 07, FY17)
B. Monthly Revenue and Expenditure Comparison Report for Month Ending
04/30/17 (FM 07, FY17)
C. Monthly Revenue and Expenditure Report by Line Item for Month Ending
04/30/17 (FM 07, FY17)
D. Monthly Capital Equipment Report for Month Ending 04/30/17 (FM 07, FY 17)
E. Monthly Revenue and Expenditure Average Comparison Report for Month
Ending 04/30/17 (FM 07, FY17)
F. Capital Improvement Projects Budget to Actual Report & Statement of Net
Position For Month Ending 04/30/17 (FM 07, FY17)
G. FY 2017 CIP Schedule Update
H. FY 2017 Non-CIP Maintenance Projects Update
I. Monthly Purchasing Reports for Month Ending 03/31/17 (FM 06, FY17)
J. Monthly Food & Beverage Vendor Sales Reports 03/31/17 (FM 06, FY17)
1. Katherine's
2. Fuller Oak Management
3. MMD
K. FY 2017 CIP Project Approvals:
1. Lyon Oaks – Dog Park ADA Improvements ($40,000) (Construction Approval)
2. FY2017 Utility Upgrades (Construction Approval): Addison Oaks – Fiber Optic
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($23,000) AND Lyon Oaks – Fiber Optic ($30,000)
L. FY 2017 2nd Quarter Contributions Report
M. FY 2017 2nd Quarter Temporary Use Permit Report
N. Facility/Property Use Agreement - Waterford Township Clerk Request to use
Waterford Oaks Activity Center as an Election Polling Location; Further clarifying
this item is amended to include the use of this facility for all future elections
for Waterford Township
O. Oakland County CISMA - Cooperative Invasive Species Management Agreement
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, Long, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
ORV
Chairman Fisher provided an update on a meeting with the ORV Committee, which includes
Chairman Fisher, Secretary Fowkes and Commissioner Kostin. The Committee met with OCPR staff and
a representative from the Michigan Department of Natural Resources in order to determine priorities for
the proposed ORV facility; whether the interested parties could agree upon the priorities; and what we
could ask Groveland Township to contribute to the ORV facility in terms of interest in real property.
There was a consensus to have three wish-list items, or priorities, to present to Groveland Township in
terms of the use of their property. Those proposed priorities are listed below:
Priority #1 CMI Drive Easement
Description:
• Approximately 60’ wide easement for road access to proposed ORV Park
• Approximately 2500 linear feet
Proposed Benefit to the ORV Park:
• Provides high-visibility park entry drive immediately off Exit 101
• Provides 2500’ of queuing visible from I-75
• Creates access to level parking area (on the site being acquired by Star Batt) visible from I-75
• Creates potential shared use for future development on township owned property
• Does not preclude the option of multiple exits from the park
Priority #2: Property Lease
Description:
• Approximately 34 acres including 60’ wide easement and road access across I-75 Aggregates
Property (Barry Bass) connecting to the proposed ORV Park
• Property lease includes the construction of an access road (consistent with ORV Route
specifications), an ORV underpass (to provide safe access under the I75 Aggregates
mine/recycle center haul road) and various ORV driving elements that favor low speed
technical driving
• Road easement through I-75 Aggregates is approximately 2100 linear feet in length
Proposed Benefit to the ORV Park:
• Provides approximately 30 more acres of riding features visible from Grange Hall Road and the
Groveland Township Property that has been identified as having the potential for commercial
development
• Provides approximately 1.25 miles of additional ORV Route open to all vehicle types
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• Creates internal park access for first responders once the proposed new Township Fire Hall is
constructed
• Provides access to the Priority #3 Area as well as future opportunities for park expansion to the
South
• Provides potential future access for a park entrance off the Township Boulevard that is
proposed to connect Grange Hall Road to Dixie Highway
Priority #3: Property Lease
Description
• Approximately 17 acres in size including the broad relatively level bottom of the current mine
Proposed Benefit to the ORV Park
• Provides 17 more acres of riding features visible from the Groveland Township Property that has
been identified as having the potential for commercial development
• Provides approximately .75 miles of additional ORV Route open to all vehicle types
• Provides one of the best locations for special events on the site (due to its relatively low elevation
and level terrain surrounded by higher ground that has been proposed for commercial
development)
• Provides an opportunity for the development of a ¾ mile ORV “Short-track” race course that is
open to all vehicle types (and when not used for special events, the course and its infield ORV
features would be available for regular park use)
• Provides an opportunity for a 1500’ “grass drag” strip for use by all vehicles types, special ORV
events, and even year-round snowmobile racing (which is run on grass or dirt during the warm
season)
Chairman Fisher advised he was presenting these priorities to the Commission to see if there were any
concerns about presenting them to Groveland Township. In addition, the creation of these priorities was
to also provide an understanding to Groveland Township on our possible future plans. Chairman Fisher
clarified for the rest of the Commission that nothing has been finalized on this project at this point.
Chairman Fisher will be in contact with Groveland Township Supervisor Bob DePalma to schedule a
meeting to discuss this information.
REGULAR AGENDA:
Conceptual Approval of FY2018-2020 OCPR Operating Budget
Moved by Mr. Crawford, supported by Mr. Fowkes to conceptually approve the Proposed
FY 2018-2020 Oakland County Parks and Recreation Commission Budget in the amount of
$26,455,766; the Proposed FY2018 Capital Equipment Budget in the amount of $445,000; and
the Proposed FY2018 Capital Improvement Projects/Maintenance Management Plan Budget in
the amounts of $2,250,000 for Capital Improvement Projects and $1,016,500 for the Maintenance
Management Plan, and forward it to the Oakland County Board of Commissioners for inclusion in
the Oakland County Executive’s recommended FY 2018-2020 Proposed Budget.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, Long, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
FY 2017 CIP Project Construction Approval:
Independence Oaks - Safety Path ($1,345,834) (Construction Approval) - Proposed Request for
Demolition of Bailey House ( Reimbursement by Independence Twp. $600,000 in 2018)
Staff recommended the Commission award a contract for the Independence Oaks Safety Path Project
and also requested approval for the deconstruction/demolition of the existing residential structure located
at 9965 Sashabaw. The removal of the structure is a result of the structure being located within the
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future right of way of Sashabaw Road. Independence Township has committed to contribute $600,000
toward this project upon completion.
Melissa Luginski of the Oakland County Historical Commission, advised due to the historical nature of the
structure, and the family that originally resided in the home that the Commission should save the
structure. The Bailey house is located within the future right-of-way. Staff advised if it is not
recommended to remove the house the trail could go around the existing structure. Staff has spent a
great deal of time seeking bids to relocate the structure to a different location. Over the past year OCPR
staff has also communicated with the Historical Commission on possible options for the structure. After
researching several options it was determined the expense was just too great to relocate the structure.
As a result staff is recommending the deconstruction/demolition of the structure.
Ms. Luginski suggested mothballing the structure until funds could be identified to update the structure for
public use. Staff advised the cost to bring the facility up to code for public use could be excessive, and
has not been included in the OCPR Capital Improvement Budget. Staff also advised that the cost to
mothball the facility could be very high. There are several items that would need to be repaired or
replaced just to mothball the facility, let alone bringing it up to code for public use. Staff advised
expenses for the improvement of this structure were not anticipated and therefore are not included in the
current budget.
Moved by Mr. Fowkes, supported by Mr. VanderVeen to award a construction contract in the
amount of $1,097,705.00 to L.J. Construction, Inc. of Clifford, MI for Base Bid #1 as described in
the bid documents for the Independence Oaks Safety Path Project, and also to consider the two
options available on the route of the safety path.
Total approved project costs of $1,340,085.45, are as follows:
Topo/wetland/tree Survey $ 34,114.45 Expensed
FY2016 CIP
Design/Engineering Contract $ 83,266.00 Approved
October 2016
Construction Contract Award $1,097,705.00
Construction Contingency (8%) $ 95,000.00
Easement Documentation $ 10,000.00
Bailey House Removal $ 20,000.00
Total Project Cost $1,340,085.45
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, Long, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Moved by Mr. Fowkes, supported by Mr. Crawford to approve an extension of time until the
July 12, 2017 OCPRC meeting to come up with an alternate or something substantial, and at that
point if it is deemed a possibility to save the residential structure, additional time may be granted
at that time
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, Long, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Staff was directed to work with Ms. Luginski to investigate or evaluate other alternatives or possible
funding before a decision is made about the residential structure by the Commission.
FY2017 Budgeted Cart Path Resurfacing Projects (Construction Approval) ($37,000): Glen Oaks, Lyon
Oaks, Springfield Oaks and White Lake Oaks AND FY2017 Enhanced/Additional Cart Path
Resurfacing Projects (Construction Approval) ($60,000): Glen Oaks, Lyon Oaks, Springfield Oaks and
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White Lake Oaks
The Commission advised that each time an enhancement project is brought before the Commission that
information would be provided by Fiscal Services Coordinator Jeff Phelps to inform the Commission of the
overall impact on the OCPR budget.
Moved by Mr. Fowkes, supported by Mr. McGillivray to approve the following Cart Path
Resurfacing Projects for a total amount not to exceed $95,324 as follows:
Award the current cart path resurfacing projects to Bush Brothers Paving, Inc., of Farmington
Hills, MI - Oakland County Contract #4487 for a total cost of $37,000, as budgeted in the FY2017
Maintenance Management Plan as provided in the following fiscal note: and
Budget
Amendment
Cost
Cent
er
Dept # Program Account FY2017 Budget Amendment
Expenses: FM Facilities and
Maintenance 5060910 160430 730789 General Program
Admin
($37,000)
GLG Glen Oaks Golf
Course 5060327 160010 730814 Grounds Maintenance
Charges
$6,000.00
LYG Lyon Oaks Golf
Course 5060356 160010 730814 Grounds Maintenance
Charges
$7,000.00
SPG Springfield Oaks Golf
Course 5060330 160010 730814 Grounds Maintenance
Charges
$16,500.00
WLG White Lake Golf
Course 5060326 160010 730814 Grounds Maintenance
Charges
$7,500.00
Amendment must balance to zero $0.00
Award the enhanced/additional cart path resurfacing projects to Bush Brothers Paving, Inc., of
Farmington Hills, MI - Oakland County Contract #4487, totaling $58,324, to be funded from Net
Position as provided in the following fiscal note, for total cart path resurfacing projects amount
not-to-exceed $95,324.
Budget
Amendment
Cost
Center
Dept # Program Account
FY2017 Budget
Amendment
Revenues: PUB Planned Use of Balance 5060666 160666 665882
Planned
Use of
Balance
$58,324
Expenses: GLG Glen Oaks Golf Course 5060327 160010
730814 Grounds Maintenance
Charges
$6,800.00
LYG Lyon Oak Golf Course 5060356 160010
730814 Grounds Maintenance
Charges
$17,176.00
SPG
Springfield Oaks Golf
Course 5060330 160010
730814 Grounds Maintenance
Charges
$24,248.00
WLG White Lake Golf Course 5060326 160010
730814 Grounds Maintenance
Charges
$10,100.00
$58,324
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, Long, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
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Recommended Proposed OCPR Millage Renewal 2022-2031
Staff presented information regarding the renewal of the Oakland County Parks and Recreation millage,
when the current millage expires. The Commission discussed possible options on when to place the item
on the ballot for voter approval, the timing of when the information would have to be sent to the Oakland
County Board of Commissioners for approval to place the item on the ballot, how soon before the current
millage expires to place the renewal on the ballot, review by Corporation Counsel, etc. The Commission
requested staff compile some information, including several bullet points on the millage renewal and
present it to them for review at a future Commission meeting.
It was determined to bring this item back to the Commission at the August Commission meeting so
additional information could be provided on the topic.
Proposed Countywide Survey Questions
Staff advised the proposed 2017 County-wide survey questions are very similar to the questions that
were asked in previous County-wide surveys. This is so that comparisons could be made on like
questions and answers. The plan is to conduct a survey for residents and also a separate survey for the
business community in Oakland County. A question was raised about some of the questions and if in fact
they were necessary. It was noted that one might choose to just skip over the questions they didn’t want
to answer. Staff advised they will check with ETC Institute staff and determine if it would impact the final
outcome of the survey if some questions were skipped.
Move to approve the 2017 County-Wide Survey Questions for the residential survey from ETC
Institute of Olathe, KS, as presented, and direct staff to work with ETC Institute representatives to
determine if it would impact the results of the survey if some questions were skipped or listed as
“optional”.
AYES: Baumhart, Crawford, Fisher, Kostin, Long, McGillivray, Nash, VanderVeen (8)
NAYS: Fowkes (1)
Motion carried on a unanimous voice vote.
Proposed Capital Equipment Purchase - Beverage Golf Carts for White Lake Oaks and Glen Oaks Golf
Courses
Moved by Mr. Fowkes, supported by Mr. Baumhart to approve the purchase of a total of two (2)
Carryall 500 Beverage Carts: one for Glen Oaks, and one for White Lake Oaks, for a total amount
of $19,020.50 from Midwest Golf and Turf of Novi, MI utilizing the Unrestricted Net Assets – FY
2017 Enhanced Funding, which was approved at the May 3, 2017 OCPR Commission meeting.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, Long, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Proposed Organizational Alignment Plan
At the Commission’s request Executive Officer Daniel Stencil has been working with Jennifer Russell,
Human Resource Analyst from OC Human Resources on a project to look at OCPR organizational
alignment and effectively get all phases of our organization on one plane. OC Human Resources has
done this in other departments within Oakland County.
This topic came about during the research discovery portion of the branding and marketing process. The
consultant determined we need better communication and alignment on our mission, and this
was identified as a tool to support that effort. The process will determine best practices, distribute
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surveys to each key group within the organization, and then determine what to focus on for solutions.
OC Human Resources staff will be conducting the surveys. If approved, the survey could begin the week
of June 12, 2017.
Moved by Mr. Fowkes, supported by Mr. McGillivray to approve the proposed plan for Improving
Oakland County Parks and Recreation Organizational Alignment for staff to implement and report
back to the Commission, according to the proposed timeline.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, Long, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Proposed Conceptual Park Plans - Orion Oaks & Independence Oaks (7 & 8 of 13)
Moved by Mr. Fowkes, supported by Mr. Kostin to receive and file the Independence Oaks
Conceptual Park Plan and the Orion Oaks Conceptual Park Plan (7 & 8 of 13), and to also direct
staff to evaluate the future expansion of the Orion Oaks Dog Park.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, Long, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Pending Capital Improvement Summary Report
Chief of Park Facilities Maintenance and Development Mike Donnellon submitted a listing of the Pending
FY 2017 OCPRC Capital Improvement Projects with updated pictures. Mr. Donnellon advised the
Addison Oaks Maintenance Yard Improvement project will appear on the August agenda for Conceptual
approval. The Commission received and filed this report.
Proposed OCPR Grants:
Clarkston Optimist Club Grant for Archery Program at Independence Oaks
Moved by Mr. McGillivray, supported by Mr. Baumhart to adopt the following resolution
recommending approval to accept the $6,800 grant from the Clarkston Area Optimist Club for the
creation of an Archery Program at Independence Oaks County Park, and forward it to the
Oakland County Board of Commissioners for final approval; and
Approve the FY 2017 proposed budget amendment for this grant as follows:
PARKS AND RECREATION (FUND #50800)
Revenues FY2017
5060725-160070-650104 Contributions Operating $6,800
$6,800
Expense
5060725-160070-750476 Recreation Supplies $3,912
5060725-160070-730814 Grounds Maintenance 2,888
$6,800
WHEREAS, the Oakland County Parks and Recreation Commission has been notified of
the award of $6,800 from the Clarkston Area Optimist Club for the creation of an archery
range at Independence Oaks County Park; and
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WHEREAS, there has been an increased interest in archery programs across the US in
recent years and few public archery ranges within Oakland County; and
WHEREAS, Oakland County Parks intends to utilize the range for drop-in day use as well
as scheduled programs for youth groups, Boy Scouts, Girl Scouts, summer camps and
family programs.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners
authorize and accept the award of $6,800 from the Clarkston Area Optimist Club for the
development of an archery range at Independence Oaks County Park.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, Long, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Clarkston Optimist Club Grant for Fishing Derby at Independence Oaks
Moved by Mr. McGillivray, supported by Mr. Baumhart to adopt the following resolution
recommending approval to accept the $1,325 grant from the Clarkston Area Optimist Club for a
Fishing Derby Program at Independence Oaks County Park and forward it to the Oakland County
Board of Commissioners for final approval; and
Approve the FY 2017 proposed budget amendment as follows:
PARKS AND RECREATION (FUND #50800)
Revenues FY2017
5060725-160070-650104 Contributions Operating $1,025
5060805-160210-650104 Contributions Operating 300
$1,325
Expense
5060725-160070-750476 Special Events $1,025
5060805-160210-730814 Special Events 300
$1,325
WHEREAS, the Oakland County Parks and Recreation Commission has been notified of
the award of $1,325 from the Clarkston Area Optimist Club for a fishing derby event at
Independence Oaks County Park on June 17, 2017; and
WHEREAS, Oakland County Parks and Recreation encourages fishing at its parks and
throughout the county and strives to educate youth about fishing; and
WHEREAS, the fishing derby will help foster an appreciation for fishing and teach basic
fishing skills to youth.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners
authorize and accept the award of $1,325 from the Clarkston Area Optimist Club for the
June 17, 2017 fishing derby event at Independence Oaks County Park.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, Long, McGillivray, Nash, VanderVeen (9)
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NAYS: (0)
Motion carried on a unanimous voice vote.
Double Up Food Bucks Program at the Oakland County Farmer's Market
Vice Chairman VanderVeen recommended that OCPR not collect the $750 administration fee for the
Double Up Bucks Program
Moved by Mr. McGillivray, supported by Mr. Baumhart to adopt the following resolution
recommending approval to accept the grant of $15,000 from the Fair Food Network for the 2017
Double Up Food Bucks program at the Oakland County Farmers Market, and forward it to the
Oakland County Board of Commissioners for final approval. A budget amendment is not required
since these are pass-through funds.
WHEREAS, the Oakland County Parks and Recreation Commission has been notified of the
award of $15,000 from the Fair Food Network through its Double Up Food Bucks Program; and
WHEREAS, the Double Up Food Bucks Program helps to improve the nutrition of low-income
families while promoting local farmers; and
WHEREAS, the Double Up Food Bucks Program award provides matching dollars for SNAP
benefits recipients to spend on fresh fruits and vegetables at the Oakland County Farmers
Market.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners authorize and
accept the award of $15,000 from the Fair Food Network’s Double Up Food Bucks Program.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, Long, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
REPORTS:
Executive Officer Report
In addition to the items included in the Executive Officer’s Report filed in the agenda packet, Executive
Officer Daniel Stencil provided an update on the following items:
• The July 12, 2017 OCPR Commission meeting will be held at Springfield Oaks Activity
Center with a tour and lunch provided for the Commission immediately prior to the
meeting.
• Waterford Oaks facility use report
• Iron Bell Trail designated route, which is in close proximity to Orion Oaks and Addison
Oaks parks, and the possibility to tie into future trail opportunities. More information will
be provided at the August meeting.
• Sponsor RFP possibilities
• Mandate for Lead and Copper testing of OCPR facilities as directed by the Oakland
County Health Department/MDEQ
• Springfield Oaks Ellis Barn lift funding opportunities
• Update on the SOCCRA facility in Madison Heights
• OCPRC staff at OC BOC Republican Caucus to provide an update on the 5-Year Master
Plan
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• Consultant for developing Dixie Highway Heritage Corridor Byway for Groveland
Township, Holly Township, Oakland County Economic Development, Michigan
Department of Development and Oakland County Parks.
The Commission requested staff provide information on how this fits into our
program, what they would do for OCPR, and how it would benefit the parks
system. The Commission will consider this item at the meeting in July.
Participation and Program Review FY 2017, Month 08 May 2017
The Participation and Program Review report as presented by Chief of Park Operations and Maintenance–
South District Tom Hughes, Chief of Park Operations and Maintenance–North District Jim Dunleavy and Chief
of Recreation Programs and Services Brandy Boyd was received.
Proposed Red Oaks Conceptual Park Plan
Staff presented the Proposed Red Oaks Conceptual Park Plan, which is number 9 of 13, for the
Commission’s review. This item will be placed on the July 12, 2017 OCPR Commission agenda to
receive and file.
Fiscal Sustainability Work Group / Update on Status of Lifeguard Hiring
Manager of Parks and Recreation Operations Sue Wells provided an update on the Fiscal Sustainability
Work Groups last meeting. One of the main topics was the status of the current Lifeguard staff. Staff
provided a news report from WXYZ TV on Lifeguard positions at Oakland County Waterparks. Currently
we are short 20 lifeguards. The Waterparks will be open alternate hours of 11:00 a.m. to 3:00 p.m.
Future considerations will be possibly opening later in the year, after the Memorial Day holiday. The
Commission requested to receive the attendance numbers at the Waterparks before any changes are
made.
Distribute Proposed Red Oaks Conceptual Park Plan for Next Month (9 of 13)
Staff provided the proposed Conceptual Park Plan for Red Oaks Park (9 of 13) which will be on the July
OCPRC agenda to receive and file.
Executive Committee Update / Update on Status of ORV Facility
At the last Executive Committee meeting the Committee discussed the proposed Waterford Oaks
Greenhouse lease which is still pending. Negotiations are still underway. Staff will present the proposed
lease agreement to the Commission when it has been finalized.
Another item was to determine a way to reduce the size of the OCPRC agenda packets. This would be
the first step in having a totally electronic agenda packet for the OCPR Commission, which would include
purchasing the necessary equipment for the Commission. In addition, staff was requested to try to
develop another template for Capital Improvement and Maintenance Projects.
OLD BUSINESS:
There was no old business to address.
NEW BUSINESS:
Commissioner Jim Nash advised the Oakland County Water Resources Commission, along with The Art
Experience, The City of Pontiac, and Pure Oakland Water, will be hosting the Art Fish Fun Festival on
Saturday, June 10, 2017 in Beaudette Park, located at 786 Orchard Lake Road in Pontiac, Michigan, from
11:00 am to 4:00 pm. The Festival was established to bring attention to the importance of preserving our
environment, and also provides art and environmental educational activities for the entire family.
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ADJOURNMENT:
Meeting adjourned at 3:32 p.m.
Ron Fowkes, Secretary Vicky Valko, Recording Secretary
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