HomeMy WebLinkAboutMinutes - 2017.12.06 - 39362Oakland County Parks and Recreation Commission
Regular Meeting
December 6, 2017
Chairman Fisher called the meeting to order at 1:03 p.m. in the Oakland County Parks and Recreation Waterford
Oak Activity Center.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary Ron Fowkes, Executive Committee
Member Gary McGillivray, A. David Baumhart III, Hugh D. Crawford, Robert E. Kostin, Jim Nash, David Potts
COMMISSION MEMBERS ABSENT WITH NOTICE:
Christine Long
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Purchasing
Groveland Township
Oakland County4H Fair
Guests
APPROVAL OF AGENDA:
Daniel J. Stencil, Executive Officer
Sue Wells, Manager of Parks and Recreation Operations
Mike Boyd, Waterford Oaks Park Supervisor
Phil Gastonia, Chief -Business Operations
Jim Dunleavy, Chief -Park Operations & Maint.-N, District
Mike Donnellon, Chief -Park Facilities Maint. & Dev.
Tom Hughes, Chief -Park Operations & Maint.-S. District
Stephanie Mackey, Business Development Rep.
Melissa Prowse, Supervisor of Planning
Tim Rogers, Technical Assistant
Brandy Sotke-Boyd, Chief -Recreation Programs & Services
Desiree Stanfield, Supervisor- Communications & Marketing
Jeff Phelps, P & R Fiscal Coordinator
Andy Krumwiede, Buyer II
Robert DePalma, Supervisor
LC Scramlin, General Manager
271 Guests (signed -in) for Proposed ORV Park (315 Counted by Staff)
Moved by Mr. Fowkes, supported by Mr. VanderVeen to approve the agenda with the following change:
Move Item 9G under Regular Agenda - Report from MDNR on Proposed Acquisitions and Future
Negotiations on Proposed ORV Partnership up to the first item after Consent Agenda items due the amount
of people in attendance for that topic.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
APPROVAL OF MINUTES:
Moved by Mr. Fowkes, supported by Mr. Kostin to approve the minutes of the OCPR Commission Regular
Meeting of November 1, 2017, as submitted.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
OCPR Commission Meeting, December 6, 2017
Page 2
PUBLIC COMMENTS:
There were no comments from the public at this time.
Intern Kait Collins -Organizational Development and Volunteer Services
Business Development Representative Stephanie Mackie introduced Intern Kait Collins, who has worked in several
Oakland County Parks and Recreation positions while in school, and is now interning with Organizational
Development. Kait served as a lifeguard for four years, a concessions manager for one year, waterpark manager
for two years and BMX manager at the end of the 2016 season. She will be graduating from Oakland University in
December 2017 with a major in Communication and minor in Spanish. She worked with Organizational
Development to promote the park system at the Brooksie Way, OakFit Wellness Fair and other corporate events.
She is also worked on Waterpark Operations training manuals and supporting 2018 recruiting efforts.
Anthony Bowen - Planning and Resource Development
Supervisor of Planning Melissa Prowse introduced Intern Anthony Bowen, who began his internship with Planning
and Resource Development on October 9, 2017. Anthony is currently a graduate student pursuing a Master of
Public Administration from Oakland University, where he will graduate in August 2018. Prior to his internship with
OCPR, Anthony interned with the Oakland County Courthouse as well as at Pontiac City Hall. He has been
working on several data management and public engagement projects, including designing a data entry tool and
system for cataloging paper surveys from throughout the park system, assisting with survey data analysis and
creating reports, assisting with targeted public engagement for the Catalpa Oaks improvements and public
comment for the Five -Year Parks and Recreation Master Plan, and gathering market analysis data on golf courses,
aquatic facilities and other types of recreation facilities.
CONSENT AGENDA:
Moved by Mr. Crawford, supported by Mr. McGillivray to approve Items 8 A through 8 W under
Consent Agenda, as follows:
A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending
09/30/17 (FM 12, FY17)
B. Monthly Revenue and Expenditure Comparison Report for Month Ending
09/30/17 (FM 12, FY17)
C. Monthly Revenue and Expenditure Report by Line Item for Month Ending
09/30/17 (FM 12, FY17)
D. Monthly Capital Equipment Report for Month Ending 09/30/17 (FM 12, FY17)
E. Monthly Revenue and Expenditure Average Comparison Report for Month Ending
09/30/17 (FM 12, FY17)
F. Capital Improvement Projects Budget to Actual Report & Statement of Net Position
for Month Ending 09/30/17 (FM 12, FY17)
G. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending
10/31/17 (FM 01, FY18)
H. Monthly Revenue and Expenditure Comparison Report for Month Ending
10/31/17 (FM 01, FY18)
I. Monthly Revenue and Expenditure Report by Line Item for Month Ending
10/31/17 (FM 01, FY18)
J. Monthly Capital Equipment Report for Month Ending 10/31/17 (FM 01, FY18)
K. Monthly Revenue and Expenditure Average Comparison Report for Month
Ending 10/31/17 (FM 01, FY18)
L. Capital Improvement Projects Budget to Actual Report & Statement of Net Position
for Month Ending 10/31/17 (FM 01, FY18)
M. CIP Approval Schedule Update
N. Maintenance Program Budget Report Update
OCPR Commission Meeting, December 6, 2017
Page 3
O. Monthly Purchasing Reports for Month Ending 09/30/17 (FM 12, FYI 7)
P. Monthly Food & Beverage Vendor Sales Reports 09/30/17 (FM 12, FY17)
1. Katherine's
2. E.A. Fuller Oak Management
3. MMD
Q. FY 2018 CIP Project Approvals:
1. Groveland Oaks —Utility Upgrade -Network Connectivity ($50,000) (Conceptual Approval)
2. Red Oaks Waterpark — Filter Sand Replacement ($30,000) (Construction Approval)
R. FY 2017 4th Contributions Report
S. FY 2017 4th Quarter Sponsorship Report
T. FY 2017 4th Quarter Facility/Property Use Agreement Report (Formerly Temporary Use Permits)
U. FY 2017 4th Quarter Uncollectible Debt Write -Off
V. FY 2017 Fiscal Services Year -End Report
W. Proposed FY 2018 Budget Amendment - Springfield Oaks Activity Center/4-H Fair Association
Paving Improvement
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
REGULAR AGENDA:
Report from MDNR on Proposed Acquisitions and Future Negotiations on Proposed ORV Partnership
Two hundred thirty-five acres of property was acquired earlier this year by the Michigan Department of Natural
Resources for the development of a proposed ORV Park in Oakland County near Groveland Oaks County Park.
This proposed project would be a collaboration and partnership between Oakland County Parks and Recreation
and the Michigan Department of Natural Resources for the development and operation of this project.
Development of a lease and operating agreement to operate the park would also entail budget preparation, creation
of staff positions and a master plan for the park.
Jason Fleming from the Michigan Department of Natural Resources made a presentation and provided an update
on the property acquisition, continuing negotiations, current activity on the proposed ORV facility, and opportunities
for possible land acquisition In the future. Jason expressed his appreciation to the OCPR Commission, OCPR staff,
Groveland Township Supervisor Robert DePalma, and representatives from Holly Township for all the work and
efforts. put forth to date on this project. The goal for opening the park would be anticipated to be late Fall 2018,
starting with limited events to make sure everything is in place for operation, although it could be a little later.
Moved by Mr. Fowkes, supported by Mr. Nash to approve the following actions on the proposed ORV
facility:
• Approve the concept of a partnership with Oakland County Parks and Recreation (OCPR) and
Michigan Department of Natural Resources (MDNR) for the operation of a proposed ORV facility
• Approval is to be subject to negotiating the Operating Agreement
• Negotiations are to be conducted by representatives of OCPR and MDNR
• Oakland County Parks and Recreation representatives will be: Gerald Fisher, Ronald Fowkes,
Robert Kostin, Daniel Stencil, Sue Wells and staff
• The point person for the OCPR will be Executive Officer Daniel Stencil who will set an internal
meeting of the OCPR Committee in December
• The representatives from MDNR will be Ron Olson, Jason Fleming, and Jackie Blodgett
Chairman Fisher asked if there were any comments from the public on this matter. The following individuals spoke
in favor of the project and also thanked the Commission for their consideration of this proposed facility:
OCPR Commission Meeting, December 6, 2017
Page 4
Steve Mann
John Murphy
Sue Thrushman
Jim Kitson
Jared Petiprin
Chuck Veitch
Ryan Evans
Jacob Megandt
Richard Santose
Ed Bretzloff
Ray Peabody
Bill Bridge
Walt & Jeane Smith
William Jones
Mathew Smith
Derek Roberts
Jennifer Tomko
Steve Kirby
Jim Repp
Mike Olmstead
Paul Hittie
Bob Callison
Jeremy Richert
Doug Saul
Bill Sherwood
Dale Stroebel
Bill Hein
Doug Wine
Edward Schroeder
Andrew Little
Gerrod Godley
Dana Waxler
Kevin Gillespie
Jeffrey Balaka
Heather Bennett
Jeff Meikle
All speakers expressed great interest and were very much in favor of this project. They appeared at the meeting
from many miles away, from Canada to Grand Rapids and from Bay City to Toledo, to show their support citing
off -road recreation facilities closer to home; increased quality family time; greater opportunities for off -road
activities; offering to volunteer their time to help with the opening and operation of the facility; increased business
opportunities in the area; sponsorship opportunities to help offset the cost of operation; more opportunities for
groups/clubs to gather for activities; passing the outdoor recreational activity opportunities on to the next generation
of their families; the fact that people will come to the park from all over the United States to use the park; extra
revenues in the communities for hotels, restaurants, auto supply shops, etc.; opportunities to interact with people
from all areas and recreate together; creation of life-long friendships; additional outdoor recreational opportunities in
Oakland County - closer than 2 hours away; and opportunities to have safety classes/training for proper use of off -
road vehicles at the park for children and future generations.
Chairman Fisher and the rest of the Commission thanked everyone that spoke and attended for their time and
efforts. They expressed that OCPR is open to receiving more input and feedback from the public on this project as
it moves forward.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Proposed 2018 OCPR Commission Meeting Dates
Moved by Mr. Nash, supported by Mr. Crawford to approve the 2018 Oakland County Parks and
Recreation Commission and Executive Committee Meeting schedule as submitted.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Proposed Interim Letter of Understanding for the Bailey House
Moved by Mr. Fowkes, supported by Mr. McGillivray to accept the Letter of Interim Understanding with
MLC Building Company, Clarkston, Michigan on the Independence Oaks — Bailey House, per the license
agreement.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
OCPR Commission Meeting, December 6, 2017
Page 5
Proposed OCPR Branding Manual
Moved by Mr. VanderVeen, supported by Mr. Baumhart to approve the Oakland County Parks and
Recreation Brand and Communications Standards Manual.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Proposed Recommendation on Bid/Request for Proposal (RFP) for Video Editing & Production
Moved Mr. Baumhart, supported by Mr. Fowkes to approve awarding the OCPR video production contract
to produce one 5'/z minute (approximate) video and one 2'/z minute (approximate) video M-1 Studios of
Ferndale, MI in the amount of $9,640.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Proposed OCPR Facility and Features Naming Polic
The purpose of the Proposed Naming Park Facilities and Features Policy is to guide staff and the Commission in
the naming and/or re -naming of geographic facilities and amenities within the parks (i.e. playgrounds, picnic
pavilions, restroom buildings) and landscape features used for wayfinding purposes. The proposed policy contains
a scope and procedures for gaining input and approvals on the naming and/or re -naming of park facilities and
features. The Commission will approve before any renaming occurs. In addition, staff will bring back the naming of
the island at Groveland Oaks to the Commission retroactively.
Moved by Mr. Fowkes, supported by Mr. Crawford to approve the proposed Naming Park Facilities and
Features Policy,
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
CIP/Maintenance Project Approval:
FY 2018 Trail Maintenance Enhancement Program — Project Recommendations ($202 000) (Conceptual Approval)
Moved by Mr. Fowkes, supported by Mr. Nash to conceptually approve the FY2018 Trail Enhancement
Projects,
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Moved by Mr. Crawford, supported by Mr. Fowkes to grant conceptual approval and authorize proceeding
with final construction documents and bidding of the Springfield Oaks Water Quality Improvement project
OCPR Commission Meeting, December 6, 2017
Page 6
with a Conceptual total project cost of $129,175. This item will be brought back to the Commission for
Construction approval.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
The Commission requested during the next budget discussion for FY 2019 that staff present options on how to
eliminate the water tower at Springfield Oaks County Park.
Request for Proposed Staffing Reclassification at Addison Oaks and Groveland Oaks
Moved by Mr. Crawford, supported by Mr. VanderVeen to adopt the following resolution for the proposed
changes in staffing at Addison Oak Park and Groveland Oaks Park, and forward it on to the Oakland
County Board of Commissioners for final approval:
WHEREAS a vacant Full -Time Eligible (FTE) Parks Crew Chief position (#5060715-02685) would be
deleted in order to create a FTE Grounds Maintenance Supervisor at Addison Oaks (#5060715) to
oversee and plan all building, grounds and trail maintenance projects; and
WHEREAS additionally at Addison Oaks, it is proposed to upwardly reclassify one (1) FTE Grounds
Maintenance Mechanic position (#5060715-02974) to Parks Crew Chief to support the oversight of
projects and the staff members assigned to each project; and
WHEREAS a vacant FTE Parks Crew Chief position (#5060720-01259) would be deleted in order to
create a FTE Assistant Park Supervisor at Groveland Oaks (#5060720) in order to assist with the
administrative operational needs of the campground and the staff; and
WHEREAS additionally at Groveland Oaks, it is proposed to upwardly reclassify one (1) FTE Grounds
Maintenance Mechanic position (#5060720-03154) to Parks Crew Chief to support the oversight of
grounds and building maintenance projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission
recommends the Oakland County, Board of Commissioners approves deleting the following Proprietary
Funded Full -Time Eligible positions:
Park Location Position Number Classification
Addison Oaks 5060715-02685 Parks Crew Chief
Groveland Oaks 5060720-01259 Parks Crew Chief
BE IT FURTHER RESOLVED to create the following Proprietary Funded Full -Time Eligible positions:
Park Location Department Number Classification
Addison Oaks 5060715 Grounds Maintenance Supervisor
Groveland Oaks 5060720 Assistant Park Supervisor
BE IT FURTHER RESOLVED to upwardly reclassify the following Proprietary Funded Full -Time Eligible
positions:
Park Location Position Number Current Classification Reclassified to
Addison Oaks 5060715-02974 Grounds Maintenance Mechanic Parks Crew Chief
Groveland Oaks 5060720-03154 Grounds Maintenance Mechanic Parks Crew Chief
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Potts, VanderVeen (8)
NAYS: (0)
Motion carried on a unanimous voice vote.
OCPR Commission Meeting, December 6, 2017
Page 7
Report and Update on OCPR Waterparks - Including Proposed 2018 Waterpark Opening Date Adjustment
Red Oaks Park Supervisor Matt Pardy and Waterford Oaks Park Supervisor Mike Boyd made a presentation and
review of waterpark operations over the past five (5) summers including a comparison of annual park
attendance, revenue, and expenditures for Red Oaks Waterpark, Waterford Oaks Waterpark, and both
respective concessions operations. They also provided a staffing summary for both waterparks and
concessions. In addition, staff advised that opening day for both waterparks would be after Memorial Day in
2018.
Pending Capital Improvement Project Report
Chief of Park Facilities Maintenance and Development Mike Donnellon submitted a listing of the Pending FY 2017
OCPRC Capital Improvement Projects with updated pictures. The Commission received and filed this report.
Distribution of OCPR 2017 Countywide Business Survey Report
At the April 2017 meeting the Parks and Recreation Commission approved the contract with ETC Institute (Olathe,
KS) for the development, implementation and analysis of 2 surveys — one for residents, and one geared toward the
business community. The survey was completed in early November and a report was requested by the
Commission to be distributed at the December 6, 2017 meeting. Due to a scheduling conflict, project manager
Jason Morado from ETC was not available to present the survey results, however staff is planning to schedule this
presentation for the January Commission meeting.
The Commission received and filed the Oakland County Parks and Recreation 2017 Business Survey Report
In light of what is going on around the country today, Commissioner Potts asked if the Oakland County Parks and
Recreation has a harassment or sexual abuse policy and if so, is it included as part of employee training and
protocol. Executive Officer Daniel Stencil advised we do have one, the County -wide policy, and yes it is included in
the employee training process.
REPORTS:
Executive Officer Report
In addition to the items included in the Executive Officer's Report filed in the agenda packet, Executive Officer
Daniel Stencil provided an update on the following items:
• The next OCPR Commission meeting will be January 10, 2018 at 1:00 p.m.at the OCPR
Administration Building
• The next Executive Committee meeting will be held on Monday, January 22, 2018 at 2:00 p.m.
• Possible naming rights for the ORV facility from Oakland County businesses
• Update on Waterford Township water and sewer rate settlement
• Use of some of the property acquired for White Lake Oaks from the Girl Scouts — can be used for
mitigation/conversion purposes
• Annual Holiday event at Waterford Oaks Thursday, December 21, 2017
• Donation of centerpieces for this meeting donated by Graystone Gardens of Shelby Township, one
of the vendors at the Oakland County Farmers Market
• OCPR Annual Staff Meeting at Independence Oaks December 14, 2018
• Possible new offer on Schubert property
Participation and Program Review FY 2018 Month 02
The Participation and Program Review report as presented by Chief of Park Operations and Maintenance —South
District Tom Hughes, Chief of Park Operations and Maintenance —North District Jim Dunleavy and Chief of Recreation
Programs and Services Brandy Sotke-Boyd was received.
OCPR Commission Meeting, December 6, 2017
Page 8
Fiscal Sustainability Work Group
Manager of Parks and Recreation Operations Sue Wells advised the OCPR FY 2017 Year-end Statements have
been provided to the Commission. Overall things looked good, but the weather is always a factor in the financial
outcome. Staff is working on scheduling the next Fiscal Sustainability meeting. One of the items the group will be
evaluating is the community -wide survey in regards to what the people of Oakland County would like to see. We
want to identify what they would like to see and use that as one tool in the evaluation of facilities and future
programs. We hope to bring the results of our evaluation tool to the Commission in January.
Proposed FY 2019 Capital Equipment
Chief of Park Operations and Maintenance -South District Tom Hughes presented the proposed FY 2019 Capital
Equipment list. Capital Equipment consists of maintenance equipment, kitchen equipment and recreation
equipment over $5,000. The proposed Capital Equipment is for existing parks and does not include equipment that
would be necessary for potential future park developments or acquisitions. The FY 2019 Capital Equipment List is
below:
BUDGET CENTER
EquipmentCapital t
EXISTING EQUIPMENT PROPOSED EQUIPMENT
ESTIMATED
COST
Addison Oaks Conference
ACC
(1988)10 Burner Oven
10 Burner Oven
$ 8,000
Addison Oaks Park
ADD
N/A
Utility Cart
$ 7,000
Addison Oaks Park
ADD
(2007) Hustler Super Z
60" Zero Turn Mower
$ 7,200
Addison Oaks Park
ADD
(2010) Toro 4100D
104" Zelo Turn Mower
$ 21,750
Glen Oaks Golf Course
GIG
(2007) Toro 5400D
Fairway Mower
$ 55,000
Groveland Oaks Park
GRV
(2008) Kubota RTV 110
Utility Vehicle
$ 18,000
Groveland Oaks Park
GRV
N/A
Dump Traller
$ 11,000
Independence Oaks
IND
(2002) Ventrac Tractor
Utility Tractor
$ 25,000
Lyon Oaks Golf Course
LYG
(2009) Solo Rider ADA Cart
Adaptive Golf Cart
$ 11,000
Lyon Oaks Golf Course
LYG
(1993) Cushman Truckster
Utility Vehicle
$ 25,000
Lyon Oaks Golf Course
LYG
(1990) John Deere Utility Tractor
Range Picker
$ 13,000
Recreation Section
REC
(2009) GMC 8500 Show Truck
Show Truck
$ 120,000
Red Oaks Golf Course
RDG
(2003) John Deere Gator
Utility Vehicle
$ 20,000
Red Oaks Golf Course
RDG
(2009) Solo Rider ADA Cart
Adaptive Golf Cart
$ 11,000
Springfield Oaks Golf Course
SPG
(1997) GA 30
Aerifier
$ 20,000
Springfield Oaks Golf Course
SPG
(2002) Greenking IV
Greens Mower
$ 25,000
Waterford Oaks Park
WTR
(1994) John Deere Utility Tractor
Utility Tractor
$ 20,ODO
White Lake Oaks Golf Course
WLG
(2004) Greenking IV
Greens Mower
$ 25,000
$ 442,950
Alternate Item:
Facilities Maintenance
FM
(1990) John Deere 444E
Loader
$ 140,001)
Proposed FY 2019 Capital Improvement Proiects & Maintenance Projects and Proposed FY 2018 OCPR Grant
Projects
Chief of Park Facilities and Maintenance Mike Donnellon, Jr. provided the Proposed FY 2019 Capital Improvement
Projects & Maintenance Projects and Proposed FY 2018 OCPR Grant Projects for the Commission to review prior
to the FY 2019 budget process.
The Commission received and filed this report and will place the Proposed Capital Improvement Program (CIP) &
Maintenance Management Plan / FY2019-FY2023 Proposed CIP & Maintenance Management Project List /
Proposed FY2019 Grant Applications & Forecast on the regular January and February Executive Committee
OCPR Commission Meeting, December 6, 2017
Page 9
meeting agenda for review, comment, prioritization and selection of enhancement projects for FY2019; and bring it
back to the Commission during the regularly scheduled Budget Workshop in March.
Executive Committee Update
Chairman Fisher reported what was discussed at the last Executive Committee meeting has been discussed at this
meeting. One additional item to be discussed is the development of a plan for conforming our facilities and
programs to county demand, based on the recent survey results, to bring the high and low numbers into alignment
with our programs. This would be included in the discussions of the Fiscal Sustainability Committee - planning for
the future to increase the efficiency of the facilities. Additional members to serve on the Fiscal Sustainability
Committee will be Commissioners Potts and Baumhart
OLD BUSINESS
Ernst Barn
At the November 1, 2017 OCPR Commission meeting OCPR received and approved a bid for the removal of the
Ernst Barn at Waterford Oaks, with the condition that Oakland County Parks and Recreation would not pay any
funds for the removal of the barn. That bidder declined to accept the condition. Staff is recommending the bid be
offered to the second bidder, Sam Moraco, with the same condition.
Moved by Mr. Fowkes, supported by Mr. Crawford to award the bid for the removal of the Ernst Barn at
Waterford Oaks to the second bidder for the same terms that were offered to the first bidder, with no
payment from Oakland County Parks and Recreation.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Potts, VanderVeen (8)
NAYS: (0)
Motion carried on a unanimous voice vote.
NEW BUSINESS
Vice Chairman VanderVeen requested that OCPR hire a consultant for the proposed ORV Park
Commissioner McGillivray suggested that we form a committee of representatives of OCPR, the MDNR and the
ORV groups to work together on the creation of the proposed ORV Park. Staff advised MDNR is already working
with some of the ORV groups and will provide an update at the next meeting.
Vice Chairman VanderVeen advised Stephen Clark from Channel 7 News and his wife Lorraine have created a
non-profit program for a playground in Commerce Township for children with special needs. His charity has raised
quite a bit of money for this playground and Vice Chairman VanderVeen would like OCPR staff to see if we could
possibly work together on this venture.
Commissioner Crawford suggested that we need to develop a policy on procedures for utilizing volunteers at the
proposed ORV Park before the park opens, get it right from the start, just so there are no issues or
misunderstandings as the project progresses.
Mike Donnellon advised CSX Railroad did a water drawdown on the lake at Highland Oaks and also of the impact
on the wildlife and fish at the lake. Staff has been in contact with the US Fish and Wildlife team as well as the
representatives at CSX to try and address this matter. The water drawdown appeared to have been done to
replace a 3-4 foot culvert.
OCPR Commission Meeting, December 6, 2017
Page 10
CLOSED SESSION
Moved by Mr. Fowkes, supported by Mr. Kostin to adjourn to Closed Session for a personnel evaluation.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, McGillivray, Potts, VanderVeen (8)
NAYS: (0)
Motion carried on a unanimous roll call vote.
Meeting adjourned to Closed Session at 4:00 p.m.
Meeting reconvened to Open Session at 4:23 p.m.
Moved by Mr. Baumhart, supported by Mr. Fowkes to accept the recommendation as discussed in closed
session.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, Potts, VanderVeen (7)
NAYS: (0)
ADJOURNMENT
Meeting adjourned at 4:24 p.m.
Ron Fowkes, Secretary Vicky Valko, Recording Secretary
Oakland County Parks and Recreation Commission
Special Meeting
December 19 2017
Chairman Fisher called the special meeting to order at 1:02 p.m. in the Commission meeting room at the Oakland
County Parks and Recreation Administration Office.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary Ron Fowkes, Executive Committee
Member Gary McGillivray, Hugh D. Crawford, Robert E. Kostin, Christine Long, Anne Vaara - WRC Representative
COMMISSION MEMBERS ABSENT WITH NOTICE:
A. David Baumhart III, David Potts
ALSO PRESENT:
Parks and Recreation Daniel J. Stencil, Executive Officer
Sue Wells, Manager of Parks and Recreation Operations
Desiree Stanfield, Supervisor- Communications & Marketing
OC Corporation Counsel Jody Hall, Financial Attorney
OC Fiscal Services Jeff Phelps, P & R Fiscal Coordinator
OC Facilities Mgmt. Admin. Paul Zachos, Property Management Specialist
OC Purchasing Andy Krumwiede, Buyer II
Keller Williams Realty Nicole McAvoy, Realtor
APPROVAL OF AGENDA:
Moved by Mr. Crawford, supported by Mr. Fowkes to approve the agenda as submitted.
AYES: Crawford, Fisher, Fowkes, Kostin, Long, McGillivray, Vaara, VanderVeen (8)
NAYS: (0)
Motion carried on a unanimous voice vote
PUBLIC COMMENTS:
There were no comments from the public.
Pronosed Purchase Agreement for 9821 Sashabaw Road:
Oakland County Parks and Recreation acquired a 2.7-acre parcel located at 9821 Sashabaw Road in
Independence Township, Michigan 48348 (parcel number 08-03-401-005) ('Property"), which is adjacent to
Independence Oaks County Park.
A second offer was received to purchase the property from Christopher and Kathlyn Conway in the amount
of $260,000. The proposed Purchase Agreement has been prepared and recommended by Corporation Counsel
Attorney Jody Hall and Facilities Management Specialist Paul Zachos. As part of the sale the buyers will convey a
conservation and access easement to the County over the southwest 1.67 acres of the property. This easement
area will allow for protection of natural resources, protection of a portion of the Clinton River stream corridor, and
creation of future trail access within the park.
Upon approval the Purchase Agreement, will be referred to the Oakland County Planning and Building Committee
and the Oakland County Finance Committee for review and consideration at special meetings scheduled
on December 20, 2017, and then to the Oakland County Board of Commissioners at the special meeting on
December 20, 2017 for final approval.
OCPR Commission Special Meeting
December 19, 2017
Page 2
Moved by Mr. McGillivray, supported by Mr. VanderVeen to recommend the authorization of the
proposed Purchase Agreement with Christopher and Kathlyn Conway for the sale of the property, located
at 9821 Sashabaw Road in Independence Township, Michigan 48348, Parcel Number 08-03-401-005, in
the amount of $260,000 plus any closing costs and related fees, with the closing date on the property to be
on or before February 15, 2018, by adopting the following resolution and forwarding the Purchase
Agreement to the Oakland County Board of Commissioners for consideration and approval:
WHEREAS the Oakland County Board of Commissioners, via MR# 17039, authorized the acquisition of a
2.7 acre property at 9821 Sashabaw Road in Independence Township, Michigan ("Property"), adjacent to
Independence Oaks County Park for $290,000.00;
WHEREAS this Property was acquired to expand Independence Oaks Park, to protect additional natural
resources, to protect a portion of the Clinton River stream corridor, and to facilitate access between the
south and north areas of the Park; and
WHEREAS after the Property purchase in May 2017, a conservation/access easement was developed to
encompass the northwest 1.67 acres of the Property to permit the County to preserve and protect a
relatively natural habitat of fish, wildlife, and plants, to preserve and protect open space, to preserve and
protect the 1.67 acres for outdoor recreation and education, and to permit the County to construct and
maintain trails, boardwalks, and other related improvements to provide passage and access by the public;
and
WHEREAS because the County has no need for the residential dwelling located on the Property, the
Property was then marketed using a broker; and
WHEREAS the attached Purchase Agreement for the Property has been received in the amount of
$260,000 from Christopher and Kathlyn Conway; and
WHEREAS the Purchase Agreement requires that Christopher and Kathlyn Conway execute the
conservation/access easement at the closing for the sale of the Property.
NOW THEREFORE BE IT RESOLVED the OCPRC recommends and requests that the Oakland County
Board of Commissioners approve and execute the attached Purchase Agreement for the 2.7-acre parcel
located at 9821 Sashabaw Road in Independence Township, Michigan 48348.
AYES: Crawford, Fisher, Fowkes, Kostin, Long, McGillivray, Vaara, VanderVeen (8)
NAYS: (0)
Motion carded on a unanimous voice vote.
ADJOURNMENT
Meeting adjourned at 1:17 p.m.
Ron Fowkes, Secretary Vicky Valko, Recording Secretary