HomeMy WebLinkAboutMinutes - 2018.02.07 - 39365Oakland County Parks and Recreation Commission
Regular Meeting
February 7, 2018
Chairman Fisher called the meeting to order at 1:05 p.m. in the Oakland County Parks and Recreation Waterford
Oak Activity Center.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary Ron Fowkes, Andrea LaFontaine,
Christine Long, Executive Committee Member Gary McGillivray, A. David Baumhart III, Hugh D. Crawford,
Robert E. Kostin, Jim Nash
COMMISSION MEMBERS ABSENT WITH NOTICE:
None
ALSO PRESENT:
Parks and Recreation
OC Corporation Counsel
OC Fiscal Services
OC Facilities Management
Dixon Engineering
Kind Snacks
APPROVAL OF AGENDA:
Daniel J. Stencil, Executive Officer
Sue Wells, Manager of Parks and Recreation Operations
Jeremy Brown, Assistant Park Supervisor, Waterford Oaks/Market
Zach Crane, Architectural Engineer II
Mike Donnellon, Chief -Park Facilities Maint. & Dev.
Tom Hughes, Chief -Park Operations & Maint.-S. District
Kellianne Miller, Office Assistant I
Jen Myers, Architectural Engineer II
Melissa Prowse, Supervisor of Planning
Jody Hall, Financial Attorney
Jeff Phelps, P & R Fiscal Coordinator
Paul Zachos, Property Management Specialist
Thomas Roumos
Kevin Fisher
Moved by Mr. Crawford, supported by Mr. VanderVeen to approve the agenda as submitted.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Fowkes to approve the minutes of the OCPR Commission
Regular Meeting of January 10, 2018. as submitted.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, McGillivray, Nash, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
PUBLIC COMMENTS:
LC Scramlin, General Manager of the Oakland County 4H Fair, extended an invitation for lunch and a tour of the
fairgrounds for the Oakland County Parks and Recreation Commission just prior to the July 11, 2018 OCPR
Commission meeting, which will be held at the Springfield Oaks Activity Center at 1:00 p.m. Mr. Scramlin also
provided an update on the Michigan State Fair which will be held in August 2018.
OCPR Commission Meeting, February 7, 2018
Page 2
Chairman Fisher thanked Mr. Scramlin for all his hard work and efforts.
INTRODUCTIONS:
Office Assistant I/Addison Oaks & Groveland Oaks - Kellianne Miller
Chief of Park Operations and Maintenance -South District Tom Hughes introduced Kellianne Miller, the new full-time
Office Assistant at Addison Oaks County Park. She has previous work experience with the Michigan Department of
Natural Resources at Pontiac Lake Recreation Area where she worked in campground operations. In her new role,
Kellianne will be reporting to Kate Pardy, Park Supervisor at Addison Oaks and will be assisting with the operations
for both the campground and park at Addison Oaks, as well as assisting with Groveland Oaks reservations and
other operational tasks.
New OCPR Commission Member -Andrea LaFontaine
Chairman Fisher introduced Andrea LaFontaine, the newly appointed OCPR Commission member. She was
appointed by the Oakland County Board of Commissioners to a three-year term which will expire December 31,
2020. Ms. LaFontaine previously worked with the state legislature for 6 years and is now working with the Michigan
Department of Natural Resources as a Special Advisor for Southeast Michigan.
PRESENTATION:
Sponsorship Recoqnition — KIND
Supervisor of Planning Melissa Prowse introduced Kevin Fisher, Greater Detroit Area Field Marketing Manager
from
KIND Snacks, who was in attendance to receive recognition from Oakland County Parks and Recreation
Commission as a new sponsor in 2017. KIND Snacks previously worked with OCPR Volunteer Services division,
contributing KIND products to our hard-working volunteers. That relationship expanded in 2017 to both help
promote and sustain OCPR events and activities, and to help KIND Snacks reach their goals of getting the word out
to the community about their great products. In 2017, KIND Snacks sponsored the following events and activities
for a total sponsorship package of $8,000:
KIND Days at the Waterparks — on -site marketing opportunity
The Great Marshmallow Drop
The Butterfly Parade
Trick or Trees
Family Market Day
Boo Bash
Haunted Hallows
Staff will be meeting with Kind in the near future to discuss opportunities for 2018 to continue to develop this new
and exciting relationship.
PUBLIC HEARINGS:
MDNR Recreation Passport - Independence Oaks Boathouse Dock & Deck Replacement
Chairman Fisher opened the public hearing for the MDNR Recreation Passport - Independence Oaks Boathouse
Dock & Deck Replacement at 1:18 p.m.
Supervisor of Planning Melissa Prowse advised Oakland County Parks and Recreation will be applying for a 2018
grant from the Recreation Passport Grant Program administered by the Michigan Department of Natural
Resources. A public hearing and OCPR Commission approval are required for this application.
OCPR's 2018 submittal to the Recreation Passport Grant Program is for the replacement of the docks and deck at
the Independence Oaks boathouse. The deck was built when the boathouse was originally constructed 41 years
ago in 1977. Although there is no record of when the dock was last replaced or repaired, it has reached the end of
its useful life and is in disrepair. The deck railing system is failing and deck beams and joists are rotting. The
existing ramps from the deck to floating dock system don't meet current Americans with Disabilities Act (ADA)
OCPR Commission Meeting, February 7, 2018
Page 3
standards. The dock floats are also failing and the docks are a slip hazard from being worn down over time. The
2017 county -wide Community Needs Assessment survey commissioned by OCPR indicated that water access for
boating and fishing was a priority for residents.
The new deck and dock will be designed to be fully accessible. Staff will be reaching out to various groups,
businesses and non -profits to contribute letters of support for this project, which will improve the boating and fishing
experience at Independence Oaks. A minimum 25% match is required, and the maximum grant request amount
available is $150,000.
Scope:
Deck:
• Originally constructed in 1977
• 1,300 square feet of wood decking with wood railing
Dock:
No record of last replacement or repair
• 2,400 square feet of 8-foot dock sections
• 700 square feet of 5-foot dock sections
• Two transition platforms from deck to dock sections — will meet ADA standards
Estimated Project Budget $204,000
Grant Request (50%) $102,000
Estimated OCPR Match (50%) $102,800
The public hearing notice for this project was placed in the Oakland Press. Approval of the application to the 2018
Recreation Passport Grant Program for the Independence Oaks Boathouse Dock & Deck Replacement is under the
Regular Agenda later in the meeting.
There were no comments from the public.
The public hearing was closed at 1:21 P.M.
Land and Water Conservation Orion Oaks Concrete Ramp and Fishing Pier/Dock Replacement
Chairman Fisher opened the public hearing for the Land and Water Conservation - Orion Oaks Concrete Ramp and
Fishing Pier/Dock Replacement at 1:21 p.m.
Supervisor of Planning Melissa Prowse advised Oakland County Parks and Recreation will be applying for a 2018
grant for the Orion Oaks Concrete Ramp and Fishing Pier/Dock Replacement from the Land and Water
Conservation Fund (LWCF) grant program. This is a federally funded program through the National Park Service
and is administered by the Michigan Department of Natural Resources. A public hearing and OCPR Commission
approval are required for the application.
OCPR's 2018 submittal to the LWCF is for the replacement of a fishing pier, boat ramp and dock on Lake Sixteen
at Orion Oaks. The fishing pier replacement is in the 2019 forecast as a 2020 project and is 25 years old. The
concrete boat ramp and associated dock (smaller projects) are not in the current forecast but during the
development of this proposed grant project it was discovered that they are also in need of replacement. Combining
the projects together and making overall improvements to lake access at Lake Sixteen will increase the likelihood of
funding, while making needed improvements to the park.
The new fishing pier, ramp and dock will be designed to be fully accessible and promoted as such. Staff will be
reaching out to various groups, businesses and non -profits to contribute letters of support for this project, which will
improve the boating and fishing experience at Orion Oaks. A 50% match is required.
Scope:
Fishing Pier:
• 200x8' fishing pier with 40x8' section at the end
• Lowered railing system for improved access
• Benches, fishing pole holders, tackle box stands
• ADA transition platform
OCPR Commission Meeting, February 7, 2018
Page 4
• Improve 160 linear foot x 8'-wide aggregate trail to parking spaces
• Improve 2 ADA spaces (one van accessible) with concrete and striping
Concrete Boat Ramp and Floating Dock:
Replace both concrete ramp and adjacent floating dock
Estimated Project Budget $144,000
Grant Request (50%) $72,000
Estimated OCPR Match (50%) $72,000
The public hearing notice for this project was placed in the Oakland Press. Approval of the application for the 2018
Land and Water Conservation Fund (LWCF) Grant Program for the Orion Oaks Concrete Ramp and Fishing
Pier/Dock Replacement is under the Regular Agenda later in the meeting.
There were no comments from the public.
The public hearing was closed at 1:25 p.m.
COMMUNICATIONS:
Capital Improvement Expense Summary
Fiscal Services Coordinator Jeff Phelps provided a Capital Improvement Expenses Summary report to the
Commission to provide a better understanding of the Unrestricted Net Position as it relates to the Capital
Improvement Projects, Capital Equipment and the additional Enhancement projects. This report shows if all the
Capital Improvement Projects on the current agenda are approved how each one will impact the Unrestricted Net
Position balance.
The Commission requested a report to provide the running balance of Net Position Unrestricted Account in order
have a good idea where we stand and that we are staying within our current policy. The Commission also asked if
the Capital Improvement Expenses, Capital Equipment Expenses, Enhancement Project Expenses and the
Unrestricted Net Position information could be combined into one report without causing any confusion.
CONSENT AGENDA:
Moved by Mrs. Long, supported by Mr. Kostin to approve Items 11 A through 11 L under
Consent Agenda, as follows:
A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month
Ending 12/31/17 (FM 03, FY18)
B. Monthly Revenue and Expenditure Comparison Report for Month Ending
12/31/17 (FM 03, FY18)
C. Monthly Revenue and Expenditure Report by Line Item for Month Ending
12/31/17 (FM 03, FY18)
D. Monthly Capital Equipment Report for Month Ending 12/31/17 (FM 03, FY18)
E. Monthly Revenue and Expenditure Average Comparison Report for Month Ending
12/31/17 (FM 03, FY18)
F. Capital Improvement Projects Budget to Actual Report & Statement of Net Position
For Month Ending 12/31/17 (FM 03, FY18)
G. CIP Approval Schedule Update
H. Maintenance Program Budget Report Update
I. Monthly Purchasing Reports for Month Ending 11/30/17 (FM 02, FY18)
J. Monthly Food & Beverage Vendor Sales Reports 11/30/17 (FM 02, FY18)
1. Katherine's
2. Lafayette Market
3. Fuller Oak Management
K. CIP/Maintenance Project Approvals:
1. Glen Oaks Conference Center - HVAC Replacement ($25,500) - Construction Approval
L. Request to Purchase Climbing Tower for Mobile Recreation
OCPR Commission Meeting, February 7, 2018
Page 5
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
REGULAR AGENDA:
FY 2018 Rules and Reoulations - Tabled from 01/10/18
Staff submitted the proposed 2018 changes to the OCPR Rules and Regulations which were tabled at the January
10, 2018 OCPR Commission meeting. The four items that were discussed at the January meeting have been
reviewed and addressed by OC Corporation Counsel. Those items include: (1) makes the rules violations civil
infractions; (2) e-cigarettes and vaping; (3) changes to the Section regarding skating/skate boards/roller blades;
and (4) unmanned aircraft.
Moved by Mr. McGillivray, supported by Mrs. Long to adopt the following resolution approving the 2018
revisions to the Oakland County Parks and Recreation General Information and Regulations and forward it
to the Oakland County Board of Commissioners for final approval:
WHEREAS the Oakland County Parks and Recreation Commission was established by the Oakland
County Board of Supervisors in 1966 under Public Act (P.A.) 261; and
WHEREAS P.A. 261 includes a provision to allow county parks commissions to make rules for the
protection, regulation and control of all its facilities and areas with the approval of the Oakland County
Board of Commissioners; and
WHEREAS the Oakland County Parks and Recreation Commission has established rules and regulations
for this protection, regulation and control; and
WHEREAS revisions for clarification purposes are requested, which have been reviewed and approved by
the Oakland County Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission
approves the revisions to the 2018 General Information and Regulations as reviewed by Oakland County
Corporation Counsel.
NOW THEREFORE BE IT FURTHER RESOLVED that these revised General Information and Regulations
be forwarded to the Oakland County Board of Commissioners for approval.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
CIP/Maintenance Project Approvals:
Moved by Mr. Baumhart, supported by Mr. Fowkes to approve awarding a contract to the lowest qualified
vendor, Professional Engineering Associates, Inc, of Brighton, MI, for the civil design/engineering of the
Catalpa Oaks— Sports Field Grading & Irrigation Phase II Improvement projects, in the not to exceed
contract amount of $43,220; and
Further move to approve the additional Oakland County Annual Contract vendors as follows for a total
approved design/engineering amount of $62,820;
OCPR Commission Meeting, February 7, 2018
Page 6
Annual Contracted Vendors
Irrigation Design - Michael Kuhn & Associates, Auburn Hills $5,700
Test Wells — Mike LaLone Inc. Well Drilling, Davisburg $9,900
Electrical Engineering - Berbiglia Associates Inc., Farmington Hills $4,000
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
Addison Oaks - Enhancement Project —Adams Lake Lodge Area Improvements ($100 000) (Conceptual Approval)
Moved by Mr. Kostin, supported by Mr. McGillivray to postpone the FY2018 Adam's Lake Playground
Replacement Enhancement Project until FY2019 and conceptually approve staff proceeding with
construction documents and bidding for the following identified projects:
Project Name
Conceptual
Bud et
Beach Area Shoreline Restoration
$70,000
Fishing Dock System
$64,000
Pedestrian Access Routes (Aggregate)
$12,500
Lodge Building Drainage Improvements
$5,400
Sub -Total:
$161,900
10%Contingency
$15,100
Phase One Total Conceptual Budget:
$167,000
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
Springfield Oaks — Water Tower Improvements & Logo ($325,000) (Construction Approval)
Moved by Mr. Crawford, supported by Mr. VanderVeen to award a contract to Fedewa, Inc. of Hastings, MI
for a not to exceed contract amount of $167,700 for the painting and repair work of the Springfield Oaks
Activity Center Water Tower. Total Project costs are $291,819 as outlined:
Water Tower Painting & Repair
$167,700
Fedewa Inc.
New Boiler Replacement
$ 71,652
Service Heating and Plumbing
Inspection Report
$ 2,495
Dixon Engineering
Design/Engineering
$ 23,442
Dixon Engineering
Sub -Total
Jak§ 289
10%contingency
$ 26,530
Total Project Cost
$291,819
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
Springfield Oaks Fair Grounds/Activity Center - Water Quality Improvements ($129 175) - Construction Approval
Moved by Mr. McGillivray, supported by Mr. Nash to approve the following design, installation and
construction of the Springfield Oaks Water Quality Improvements — Phase I, for a total Phase I project cost
of $168,850:
OCPR Commission Meeting, February 7, 2018
Page 7
Item
Amount
Design — Fishbeck, Thompson, Carr & Huber, Inc: Annual Contract
$17,000
Well Drilling — Company TBD
$100,000
Electrical Installation Annual Contract
$16,500
Well House Building Materials Onl /OCFB Volunteers
$20 000
Project Contin enc 10%
$15,350
Total Phase I Costs
$168 850
Oakland County Fair Board/MDARD Grant
$39 675
TOTAL OCPRC Commitment
$129,175
And, move to approve a total of $112, 175 from Net Position — Unrestricted ($28,873 from FY2017 CIP
favorability and an additional $83,302 from Undesignated). Funds in the amount of $17,000 are already
budgeted in the active CIP #2532 SAC Water Quality Improvements project, for a total OCPRC
commitment to $129,175; and
Move to approve the proposed Amendment #2 to the Oakland County Parks and Recreation Commission
and Oakland County 4-H Fair Association Agreement and the following OCPR Commission Miscellaneous
Resolution for the Springfield Oaks Activity Center— Water Quality Improvements - Phase I, and forward it
to the Oakland County Board of Commissioners for final approval:
WHEREAS the Oakland County Parks and Recreation, at its June 7, 2016 Meeting, approved an
Agreement with the with the Oakland County 4-H Fair Association (the "Association"), which provides for
the following: (1) the lease of the Springfield Oaks Administrative Building/Building E; (2) the Cooperative
Oakland County 4-H Fair Agreement; (3) the license for indoor vehicle/boat storage; and (4) the license of
Springfield Oaks Activity Center Kitchen ("Original Agreement'); and
WHEREAS the Oakland County Board of Commissioners approved the Original Agreement via MR# 16177,
and
WHEREAS the Association desires to donate and perform certain work at Springfield Oaks associated with
the water quality improvement project to Oakland County; and
WHEREAS the donation and description of work is codified and described in the attached Amendment; and
WHEREAS the Department of Corporation Counsel has reviewed and/or prepared all necessary documents
related to the attached Amendment; and
WHEREAS the Oakland County Parks and Recreation Commission wishes to enter into the attached
Amendment to permit the Association to perform the water quality improvement project work; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission
recommends the Oakland County Board of Commissioners approve and authorize the attached Amendment
with the Association.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission
recommends the Oakland County Board of Commissioners direct its Chairperson or designee to execute
the attached Amendment.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
Addison Oaks Maintenance Yard Improvements - Change Order ($9 841)
Moved by Mr. Fowkes, supported by Mrs. Long to approve a change order to the Addison Oaks
Maintenance Yard Phase 11 project at Addison Oaks in the amount of $9,840.99.
OCPR Commission Meeting, February 7, 2018
Page 8
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
Springfield Oaks Ellis Barn - ADA Vertical Lift ($140,000) (Conceptual Approval)
Moved by Mrs. Long, supported by Mr. Baumhart to approve proceeding with bidding for the Ellis Barn
Vertical Lift project at Springfield Oaks, project costs are $140,000. Project will be brought back to the
Commission for construction approval.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
Proposed FY2018 Capital Equipment Purchase - Proposed Purchase of Rescue Boat - Addison Oaks
and Groveland Oaks
Moved by Mr. McGillivray, supported by Mr. Fowkes to approve the purchase of two (2) One Boat Rescue
Boats from One Boat of Athens, GA for Addison Oaks and Groveland Oaks in the total amount of
$49,541.00, utilizing $30,000 in budgeted funds from the FY 2018 Capital Equipment Budget and
$19,641.00 from Net Position — Unrestricted (Amount Available for Capital Improvement and Capital
Equipment).
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
Proposed FY2018 Grant Application Approvals:
MDNR Recreation Passport - Independence Oaks Boathouse Dock & Deck Replacement
Moved by Mr. Baumhart, supported by Mr. Fowkes to adopt the following resolution in support of the 2018
Recreation Passport grant application for the replacement of the boat house dock and deck at Independence
Oaks County Park and forward it to Oakland County Board of Commissioners for final approval:
WHEREAS the Oakland County Parks and Recreation Commission has been notified by the Michigan
Department of Natural Resources that application for cost -sharing grants from the 2018 Recreation
Passport Grant Program may be submitted by April 1, 2018; and
WHEREAS the Oakland County Parks and Recreation Commission has identified and established
priorities for improvements within the adopted 2018-2022 5-Year Recreation Master Plan; and
WHEREAS water recreation and lake access are priorities for Oakland County residents based on the
2017 county -wide Community Needs Assessment Survey commissioned by Oakland County Parks and
Recreation; and
WHEREAS the boat house docks and deck at Independence Oaks County Park have reached the end
of their useful life and are in disrepair; and
WHEREAS, replacement of these features would allow improvements for increased accessibility and
WHEREAS the Oakland County Parks and Recreation Commission recommends the filing of an
application to the Michigan Department of Natural Resources for a $102,000 grant (50% of total project
costs) from the 2018 Recreation Passport Grant Program with a local match of $102,000 (50%) from
the Parks and Recreation Fund; and
OCPR Commission Meeting, February 7, 2018
Page 9
WHEREAS the grant agency requires a resolution from the governing body in support of the
application.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission
hereby requests the Oakland County Board of Commissioners to authorize and approve the 2018
Recreation Passport grant application.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
Land and Water Conservation Orion Oaks Concrete Ramp and Fishing Pier/Dock Replacement
Moved by Mr. Fowkes, supported by Mr. VanderVeen to adopt the following resolution in support of the
2018 Land and Water Conservation Fund grant application for the replacement of a fishing pier, boat ramp
and floating dock at Orion Oaks County Park and forward it to the Oakland County Board of
Commissioners for final approval.
WHEREAS the Oakland County Parks and Recreation Commission has been notified by the Michigan
Department of Natural Resources that application for cost -sharing grants from the 2018 Land and Water
Conservation Fund may be submitted by April 1, 2018; and
WHEREAS the Oakland County Parks and Recreation Commission has identified and established
priorities for improvements within the adopted 2018-2022 5-Year Recreation Master Plan; and
WHEREAS water recreation and lake access are priorities for Oakland County residents based on the
2017 county -wide Community Needs Assessment Survey commissioned by Oakland County Parks and
Recreation; and
WHEREAS the fishing pier, boat launch and dock at Orion Oaks County Park have reached the end of
their useful life and are in disrepair; and
WHEREAS replacement of these features would allow Improvements for increased accessibility and
WHEREAS the Oakland County Parks and Recreation Commission recommends the filing of an
application to the Michigan Department of Natural Resources for a $72,000 grant (50% of total project
costs) from the 2018 Land and Water Conservation Fund Program with a local match of
$72,000 (50%) from the Parks and Recreation Fund; and
WHEREAS, the grant agency requires a resolution from the governing body in support of the application.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission
hereby requests the Oakland County Board of Commissioners to authorize and approve the 2018
Land and Water Conservation Fund grant application.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
Pending Capital Improvement Project Report
Chief of Park Facilities Maintenance and Development Mike Donnellon submitted a listing of the Pending FY 2017
OCPRC Capital Improvement Projects with updated pictures.
OCPR Commission Meeting, February 7, 2018
Page 10
Moved by Mr. McGillivray; supported by Mr. Crawford to receive and file the Pending FY 2017 OCPRC
Capital Improvement Projects Report.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, Nash, VanderVeen (10)
NAYS: (0)
Motion carried on a unanimous voice vote.
REPORTS:
Executive Officer Report
In addition to the items included in the Executive Officer's Report filed in the agenda packet, Executive Officer
Daniel Stencil provided an update on the following items:
• Next OCPR Commission meeting is March 7, 2018, and the next OCPR Executive Committee meeting is
February 20, 2018
• OCPR Commission has been invited by Oakland Urban Growers to tour the Waterford Oaks Greenhouse
operations after the May Commission meeting and will also include a bus tour of Waterford Oaks Park
• Key Initiative items are now included in the Recreation Plan and the Strategic Action Plan on pages
284-289
• Staff will be working with Corporation Counsel regarding a no -smoking policy for all OCPR residential
leases
Oakland Countv Farmers Market Annual Report
Assistant Park Supervisor Jeremy Brown provided a report on the activities, events and revenues and expenses at
the Oakland County Farmers Market for 2017.
2018 Fire and Ice Festival Update
Vice Chairman VanderVeen provided an update on the 2018 Fire and Ice Festival in downtown Rochester.
Although the weather did not cooperate staff made minor improvisations and changes to the events to
accommodate the large crowds during the festival. He thanked all OCPR staff that helped make it such a
wonderful success.
Executive Committee Update
Chairman Fisher advised at the last Executive Committee meeting the Executive Committee discussed a proposed
Request for Proposal (RFP) for trail/roadway wayfinding. It was suggested that we try to do the project in-house
using the Oakland County graphic artist and the Oakland County Planning Department in order to possibly save a
little money. In addition, the Royal Oak park discussion has recently been brought to the attention of the OCPR
Commission.
Executive Officer Daniel Stencil reminded the Commission Manager of Parks and Recreation Operations Sue Wells
will be receiving the mParks 2018 Fellowship Award at the mParks Annual Conference in Detroit on Thursday,
February 8, 2018.
Commissioner McGillivray requested staff to research if there is a way to eliminate the OCPR annual vehicle permit
park stickers and offset the total revenue by an increase somewhere else, possibly an additional amount in the
millage, and present a report on the findings.
OLD BUSINESS:
There was no old business to report
OCPR Commission Meeting, February 7, 2018
?age 11
NEW BUSINESS:
There was no new business to report.
CLOSED SESSION:
Moved by Mr. Fowkes, supported by Mr. Baumhart to adjourn to Closed Session for discussion, on
negotiations for lease of real property.
AYES: Baumhart, Crawford, Fisher, Fowkes, Kostin, LaFontaine, Long, McGillivray, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous roll call vote.
Meeting adjourned to Closed Session at 2:42 p.m.
Meeting reconvened to Open Session at 3:12 p.m.
ADJOURNMENT:
Meeting adjourned at 3:12 p.m.
Ron Fowkes, Secretary Vicky Valko, Recording Secretary